{"name":null,"email":null,"phone":null,"department":"of Employment and Labour or it’s","address":null}

Technical evaluation

Points points

be scored zero.

Maximum possible score 100

Minimum score for technical evaluation is 70/100

Cleaning, Hygiene, and submitted the Method Statement that does 0

not cover at minimum key elements 1, and 2Gardening services:

Method statement covers element 1, 2 and 3Key elements:

of the key elements on how the contractor1. Health and Safety 15 will execute the provision of cleaning,

management plan hygiene, and/or gardening services

2. Equipment and products to Method statement covers element 1, 2, 3 and

be utilized. one of the three remaining key elements on

3. Human Resources to be how the contractor will execute the provision 20 30

utilized including of cleaning, hygiene and/or gardening

organogram services

4. Infectious pandemic Method statement covers element 1, 2, 3,

responsiveness / and two of the three remaining key

preparedness that covers elements on how the contractor will execute 25

the proposed scope of the provision of cleaning, hygiene and/or

work gardening services

5. Task descriptions and how Method statement covers all 6 of the key

such tasks will be elements on how the contractor will execute

performed on daily basis. the provision of cleaning, hygiene, and/or 306. Proposed work schedule / gardening services

work plan

Maximum possible score 100

Minimum score for technical evaluation is 70/100

Organogram and CV’s of Cleaning Supervisor

key people: No CV attached/no experience 0

the project/availability of skills 3

experience = 0≥, ≤1 year

to manage and perform the

contract (assigned personnel). 6

experience> 1 ≤3 years

experience > 3, ≤ 4 years.

experience > 4, ≤ 5 years.

Company Previous No evidence provided 0

Experience: Bidder has successfully provided 1 cleaning, 5

and/or hygiene services.

Bidder has successfully provided 2 to 3 10(Proof of experience attached

cleaning and/or hygiene services.

in the client letter head with

contactable reference in the Bidder has successfully provided 4 cleaning, 15

form of a Letter of Award and/or hygiene services. 25

accompanied by a reference

letter per completed service) Bidder has successfully provided 5 cleaning 20

and/or hygiene services.

Bidder has successfully provided >=6 25

cleaning and/or hygiene Services.

Proof of experience attached

experience) >5 years.

Risk Assessment: The Bidder failed to provide information or

(Specific to the works) only submitted a Risk Assessment that does 0

not cover at minimum key elements 1, and 2.Key elements of a Risk

The Bidder has provided a risk assessment,Assessment (RA)

that includes mandatory elements 1, 2 and 3 1. Tasks Identification, 15 with adequate detail and is relevant to the

including mandatory elements 1, 2, 3, 4 and 25

must include element 5 with adequate detail

NOTE: Risk Assessment and is relevant to the scope.

Elements 1, 2 and 3 above are The Bidder has provided a risk assessment,

mandatory. Risk Assessments including all Six (6) elements with adequate

30without all three elements will detail and is relevant to the scope.

be scored zero.

{"closingDate":"04 February 2025"}

Amount

R33,27 x 40 hours per week x 4.33

1 Basic monthly wage cost R 5 762.36

weeks

Hourly rate Hourly rate R 33.27

Daily rate 8 hrs per day R 266.16

Weekly wage cost Hourly wage x 40 hours (week) R 1 330.80

2 Leave provisions Please fill in leave provisions

3 Other: Employer contribution Please fill in other Employer contribution

Bonus

4 Monthly Labour Cost ( per 1 x cleaner ) A1 + A2 + A3 R 5 762.36

Total monthly labour cost ( per total

5 14 r 80 673.10

number of cleaners required

Total BASE Labour Cost for the 3 (three)

year contract (including all required

cleaners and Supervisor)

36 Months

Note: this base price calculation

Does not include the escalation

For years 2 and 3

• Bidders must not pay anything less than the approved labour rate to its employees. Failure to

comply will result in disqualification

• Random payslips will be requested from the cleaning personell once contract is in place

• Please include the weekend and public holidays rates where applicable

comply will result in disqualification

• Please include the weekend and public holidays rates where applicable

No. 52053, published on 04 February 2025

Item description amount

R33,27 x 40 hours per week x 4.33

1 Basic monthly wage cost R 5 762.36

weeks

Hourly rate Hourly rate R 33.27

Daily rate 8 hrs per day R 266.16

Weekly wage cost Hourly wage x 40 hours (week) R 1 330.80

{"briefingSession":"{"date":null,"time":null,"venue":"e and time: as per TDPS system. The briefing session will start punctually, and information will not be repeated","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":"021 940 3833","department":"/ PUBLIC ENTITY)","address":"SURROUNDING AREAS FOR A PERIOD OF THIRTY-SIX (36) MONTHS"}

Returnable Documents: SECTION 3 EVALUATION METHODOLOGY, CRITERIA AND RETURNABLE DOCUMENTS documents/ Functionality/ technical Price schedules/Pre- 70 points negotiation, if Selection of the qualifications applicable. (eg Minimum Threshold preferred bidder. Price (80) Market Related Award of Price (Objective criterion business negotiation or to justify award to and Specific Best And Final someone other conclusion goals (20) Offer than the highest of contract negotiation) ranked bidder must have been stated in the bid Technical Pre-qualification documents and can Criteria/minimum Technical / Functional WEIGHTED be used at this requirements/legal criteria & weightings SCORE stage, if applicable) have been met, In the case of Joint Ventures, a copy of the Joint Venture Agreement or Section1 written confirmation of the intention to enter into a Joint Venture Agreement Refer Essential

• Latest Financial Statements signed by your Accounting Officer or latest Documents Audited Financial Statements plus 2 previous years, Valid SARS TCC with Verification PIN Refer Essential Documents, Proof of Central Supplier Database (CSD) registration Refer Essential Documents, SBD1 Form Section1, Notice to bidders Section2, Evaluation methodology, criteria and returnable documents Section3, Certificate Of Acquaintance with RFP, Terms & Conditions & Applicable Section5 Documents, Specific Goals Points Claim Form Section6, RFP Declaration and Breach of Law Form Section7, Whether the Bid contains a priced offer Section4–Pricing ScheduleForm, Whether the Bid materially complies with the scope and/or specification AllSections given, Whether any Technical Pre-qualification Criteria/minimum Technical Evaluation requirements/legal requirements have been met as follows: Criteria, Submit valid letter of Good Standing (COID-A) from department of Employment and Labour or its agencies., Signed SECTION [Annexure H] National Minimum Wage Schedule Thetestforresponsiveness[StepOne]mustbepassedforaRespondent’sProposalto progresstoStepTwoforfurtherpre-qualification _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35 1.2 STEP TWO: Minimum Threshold 70 points for Technical Criteria The test for the Technical and Functional threshold will include the following: Qualifying criteria Sub-Criteria Sub-Criteria Maximum Points number of Allocation points Organogram and Cleaning Supervisor CV’s of key people: No CV attached/no experience 0 Experience of staff Provision of cleaning and/or hygiene allocated to the 3 services experience = 0 year project/availability of skills to manage and Provision of cleaning and/or hygiene 6 perform the contract services experience years 15 (assigned personnel). Provision of cleaning and/or hygiene 9 services experience 4 years. Provision of cleaning and/or hygiene 12 services experience 5 years. Provision of cleaning and hygiene services 15 experience) 5 years. Risk Assessment: The Bidder failed to provide information (Specific to the works) or only submitted a Risk Assessment that Key elements of a Risk 0 does not cover at minimum key elements Assessment (RA), Tasks Identification, 1, and 2., Hazards, The Bidder has submitted risk, Risk Identification, assessment, encompassing 1, 2 and 3, Risk Rating, 30 15, Risk Control elements with adequate detail and is, Measures/Treatment relevant to the scope. & residual risk The Bidder has submitted risk assessment, encompassing 1, 2, 3 and 4 elements with adequate detail and is relevant to the scope. The Bidder has submitted risk assessment, encompassing 1, 2, 3, 4 and 5 elements with adequate detail and is relevant to the scope. The Bidder has submitted risk assessment, encompassing Six (6) elements with adequate detail and is relevant to the scope. _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35 Qualifying criteria Sub-Criteria Sub- Maximum Criteria number of Points points Allocatio n Company Previous No evidence provided 0 Experience: Bidder has successfully provided 1 cleaning, 5 and/or hygiene services. Bidder has successfully provided 2 to 3 10 cleaning and/or hygiene services. (Proof of experience attached in the client Bidder has successfully provided 4 cleaning, 15 letter head with and/or hygiene services. contactable reference in Bidder has successfully provided 5 cleaning 20 25 the form of a Letter of and/or hygiene services. Award accompanied by Bidder has successfully provided >=6 cleaning 25 a reference letter per and/or hygiene Services. completed service) Method Statement for The Bidder failed to provide information or Cleaning, Hygiene, and submitted the Method Statement that does not 0 cover at minimum key elements 1, and 2Gardening services: Method statement covers element 1, 2 and 3 Key elements: of the key elements on how the contractor will1. Health and Safety 15 execute the provision of cleaning, hygiene, management plan and/or gardening services, Equipment and products Method statement covers element 1, 2, 3 and to be utilized. one of the three remaining key elements on, Human Resources to be how the contractor will execute the provision 30 utilized including of cleaning, hygiene and/or gardening services organogram Method statement covers element 1, 2, 3, and, Infectious pandemic two of the three remaining key elements on responsiveness / how the contractor will execute the provision 25 preparedness that covers of cleaning, hygiene and/or gardening the proposed scope of services work Method statement covers all 6 of the key, Task descriptions and elements on how the contractor will execute how such tasks will be the provision of cleaning, hygiene, and/or performed on daily gardening services 30 basis., Proposed work schedule / Theminimumthresholdfortechnical/functionality[StepTWO]mustbemetorexceededfora Respondent’sProposaltoprogresstoStepThreeforfinalevaluation 1.3 STEP THREE: Evaluation and Final Weighted Scoring, Price Criteria [Weighted score 80 points]: Evaluation Criteria RFP Reference, Commercial offer Section4 Transnet will utilise the following formula in its evaluation of Price: PS = 80 Where: Ps = Score for the Bid under consideration Pt = Price of Bid under consideration Pmin= Price of lowest acceptable Bid, Specific Goals [Weighted score 20 point], Specific goals preference points claim form

Transnet will utilise the following methodology and criteria in selecting a preferred Supplier/Service provider:

Stage 1:

Test for stage 2 stage 3

Beaufort west and surrounding areas for a period of thirty-six (36) months

Maximum possible 100

score

RespondentsmustreferTechnical Evaluation Criteria.ARespondent’scompliancewiththeminimum

functionality/technicalthresholdwillbemeasuredbytheirresponsestotechnicalevaluation.(refertoannexureB)

Respondents are to note that Transnet will round off final technical scores to the nearest 2 (two) decimal places for

the purposes of determining whether the technical threshold has been met.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

• SBD1 Form Section1

• Notice to bidders Section2

• Evaluation methodology, criteria and returnable documents Section3

• Certificate Of Acquaintance with RFP, Terms & Conditions & Applicable Section5

responsiveness / how the contractor will execute the provision 25

preparedness that covers of cleaning, hygiene and/or gardening

the proposed scope of services

work Method statement covers all 6 of the key

work plan

Maximum possible 100

score

RespondentsmustreferTechnical Evaluation Criteria.ARespondent’scompliancewiththeminimum

functionality/technicalthresholdwillbemeasuredbytheirresponsestotechnicalevaluation.(refertoannexureB)

Respondents are to note that Transnet will round off final technical scores to the nearest 2 (two) decimal places for

the purposes of determining whether the technical threshold has been met.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

Returnable Document

Theminimumthresholdfortechnical/functionality[StepTWO]mustbemetorexceededfora

Respondent’sProposaltoprogresstoStepThreeforfinalevaluation

1.3 STEP THREE: Evaluation and Final Weighted Scoring

a) Price Criteria [Weighted score 80 points]:

Statements plus 2 previous years

SECTION 1: SBD1 Form

SECTION 2: Notice To Bidders

SECTION 3: Evaluation Methodology, Criteria And Returnable Documents

SECTION 5: Certificate of Acquaintance with RFP Documents

SECTION 6: Specific Goals Points Claim Form

SECTION 7 Certificate Of Attendance Of Compulsory RFP Briefing

SECTION 8: Protection of Personal Information

-Signed SECTION National

Minimum Wage Schedule

1.1 STEP ONE: Test for Administrative and Substantive Responsiveness

The test for administrative and substantive responsiveness will include the following:

Administrative & Substantive responsiveness check RFP Reference

• Whether the Bid has been lodged on time

• Whether all Returnable Documents and/or schedules [where applicable] Section3

were completed and returned by the closing date and time

• Verify the validity of all returnable documents Allsections

• Verify if the Bid document has been duly signed by the authorised Allsections

respondent

• Whether any general and legislation qualification criteria set by Transnet, Allsections

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

a) Log on to the Transnet eSupplier website/Portal (https://esupplierportal.transnet.net/portal/)

b) Click on “SIGN IN/REGISTER –to register new bidder information and ensure that all (must fill in all mandatory information is completed)

OR; - to sign in if already registered;

c) Click on “ADVERTISED TENDERS” to view advertised tenders;

d) Toggle (click to switch) the “Log an Intent” button in order to be able to activate the submission of a bid;

e) Respondents are to submit bid documents by uploading them onto the system against each tender selected. A Bidder can upload 30mb

per upload and multiple uploads are permitted.

f) Bidders to note that all pricing must be completed in the eSupplier portal, electronic pricing. No paper pricing schedule

should be accepted.

g) Bidders should ensure that electronic bid submissions are submitted at least a day before the closing date and bidders should not wait for

the last hour before the deadline to submit. This is to enable them to timeously address issues which they may encounter due to internet

speed, bandwidth or the size of the number of uploads being submitted. Transnet will not be held liable for any challenges experienced by

bidders as a result of their own technical challenges.

h) No late submissions will be accepted.

i) Each company must register its own profile using its company details and use the corresponding registered profile to log an intent to bid as

well as submitting any bid.

j) Transnet will not accept a bid or will disqualify a bidder who submits a bid in the Transnet e-tender submission through another

bidders’/Company’s profile. In other words, each bidder must register the intent to bid and submit its bid through its own profile under the

same company name that will eventually bid for the tender. No company shall submit a bid on behalf of another company regardless of

the company being a subsidiary or holding company.

k) In case of a Joint Venture, any of the parties/companies to the Joint Venture may use its registered profile to submit a bid on behalf of the

responsiveness scoring / 100***

Returnable

documents/ Functionality/ technical Price schedules/Pre-

70 points negotiation, if Selection of the qualifications applicable. (eg Minimum Threshold preferred bidder.

Price (80) Market Related Award of

Price (Objective criterion business negotiation or to justify award to and Specific Best And Final someone other conclusion goals (20) Offer than the highest of contract negotiation)

ranked bidder must

have been stated

in the bid

CV’s of key people: No CV attached/no experience 0

allocated to the 3 services experience = 0 year

project/availability of

skills to manage and Provision of cleaning and/or hygiene

6 perform the contract services experience years

15 (assigned personnel). Provision of cleaning and/or hygiene

9 services experience 4 years.

12 services experience 5 years.

n

Company Previous No evidence provided 0

Experience: Bidder has successfully provided 1 cleaning, 5

and/or hygiene services.

Bidder has successfully provided 2 to 3 10

cleaning and/or hygiene services. (Proof of experience

attached in the client Bidder has successfully provided 4 cleaning, 15

letter head with and/or hygiene services.

contactable reference in Bidder has successfully provided 5 cleaning 20 25

the form of a Letter of and/or hygiene services.

Award accompanied by Bidder has successfully provided >=6 cleaning 25

a reference letter per and/or hygiene Services.

completed service)

RETURNABLE DOCUMENTS USED FOR SCORING [Yes or No]

Valid proof of Respondent’s compliance to Specific Goal requirements stipulated in

Section 6 of this RFP (Valid B-BBEE certificate or Sworn- Affidavit as per DTIC

guidelines)

ANNEXURE B : Technical Submission/Questionnaire

Respondent’s valid proof of evidence to claim points for compliance with Specific Goals’

requirements as stipulated in Section 6 of this RFP

ResponsestoAnnexure B–TechnicalEvaluationCriteria

❖ OrganogramandCV’sofkeypeople

❖ RiskAssessment

❖ Companypreviousexperience

❖ MethodstatementforCleaning,Hygiene,andGardeningservices

c) Essential Returnable Documents:

I/We Acknowledge that an electronic pricing schedule for goods and/or services will be completed in the

Transnet eSupplier portal in line with the scope of work requirements.

Delivery Lead-Time from date of purchase order: ____________________ [days/weeks]

Respondents are to note that Transnet will round off final pricing scores to the nearest 2 (two) decimal

places.

Notes to Pricing:

a) Respondents are to note that if the price offered by the highest scoring bidder is not market-related,

Transnet may not award the contract to that Respondent. Transnet may-

(i) negotiate a market-related price with the Respondent scoring the highest points or cancel the RFP;

(ii) if that Respondent does not agree to a market-related price, negotiate a market-related price with

the Respondent scoring the second highest points or cancel the RFP;

(iii) if the Respondent scoring the second highest points does not agree to a market-related price,

negotiate a market-related price with the Respondent scoring the third highest points or cancel the

RFP.

If a market-related price is not agreed with the Respondent scoring the third highest points, Transnet

must cancel the RFP.

b) All Prices must be quoted in South African Rand, inclusive of VAT

c) Any disbursement not specifically priced for will not be considered/accepted by Transnet.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

[Yes or No]

Submit valid Letter of Good Standing (COID-A) from department of Employment and Labour

or it’s agencies.

SECTION 4 : Submit Signed SECTION [refer to section 4] National Minimum Wage

Schedule. – refer to annexure B

SECTION 4 : Pricing Schedule Form

b) Returnable Documents Used for Scoring

In addition to the requirements of section (a) above, Respondents are further required to submit with their

I/We_________________________________________________________________________________

hereby offer to supply the goods/services at the prices quoted in the Price Schedule below, in accordance with

the conditions related thereto.

• the Standard RFP Terms and Conditions for the Supply of Goods or Services to Transnet; and

• any other standard or special conditions embodied in this Request for Proposal.

I/We accept that unless Transnet should otherwise decide and so inform me/us, this Proposal [and, if any, its

covering letter and any subsequent exchange of correspondence], together with Transnet’s acceptance

thereof shall constitute a binding contract between Transnet and me/us. I/We further agree that if, after I/we

have been notified of the acceptance of my/our Proposal, I/we fail to deliver the said goods/service/s within

the delivery lead-time quoted, Transnet may, without prejudice to any other legal remedy which it may have,

cancel the order and recover from me/us any expenses incurred by Transnet in calling for Proposals afresh

and/or having to accept any less favourable offer.

Price Schedule

Delivery Lead-Time from date of purchase order: ____________________ [days/weeks]

Respondents are to note that Transnet will round off final pricing scores to the nearest 2 (two) decimal

places.

must cancel the RFP.

b) All Prices must be quoted in South African Rand, inclusive of VAT

c) Any disbursement not specifically priced for will not be considered/accepted by Transnet.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

Returnable Document

d) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this price

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being disqualified.

e) Please note that should you have offered a discounted price(s), Transnet will only consider such price

discount(s) in the final evaluation stage if offered on an unconditional basis.

Minimum Wage Form: (Refer to annexure C)

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

Returnable Document

Section 5

information relevant to the Supply of the Goods as well as Transnet information and Employees, and

have had sufficient time in which to conduct and perform a thorough due diligence of Transnet’s

operations and business requirements and assets used by Transnet. Transnet will therefore not

consider or permit any pre- or post-contract verification or any related adjustment to pricing, service

levels or any other provisions/conditions based on any incorrect assumptions made by the

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Administrative MINIMUM THRESHOLDS& Substantive Weighted responsiveness scoring / 100***

Organogram and Cv’s of key people

Submit valid Letter of Good Standing (COID-A) from -Risk Assessment department of Employment and Labour or its agencies. -Company previous

B-BBEE Minimum Level: 1

Points Allocation: 20 points

B-BBEE Details: ction (a) above, Respondents are further required to submit with their

Proposals the following Returnable Documents Used for Scoring and also to confirm submission of these

documents by so indicating [Yes or No] in the table below:

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

Returnable Document

Submitted

RETURNABLE DOCUMENTS USED FOR SCORING [Yes or No]

Valid proof of Respondent’s compliance to Specific Goal requirements stipulated in

Section 6 of this RFP (Valid B-BBEE certificate or Sworn- Affidavit as per DTIC

guidelines)

ANNEXURE B : Technical Submission/Questionnaire

Respondent’s valid proof of evidence to claim points for compliance with Specific Goals’

requirements as stipulated in Section 6 of this RFP

ResponsestoAnnexure B–TechnicalEvaluationCriteria

❖ OrganogramandCV’sofkeypeople

❖ RiskAssessment

❖ Companypreviousexperience

❖ MethodstatementforCleaning,Hygiene,andGardeningservices

c) Essential Returnable Documents:

Respondents are further required to submit the following Essential Returnable Documents with their

RFP and to confirm submission of these documents by so indicating [Yes or No] in the table below:

Essential returnable documents & schedules submitted

[Yes or No]

Latest Financial Statements signed by your Accounting Officer or latest Audited Financial

Statements plus 2 previous years

SECTION 1: SBD1 Form

SECTION 2: Notice To Bidders

SECTION 3: Evaluation Methodology, Criteria And Returnable Documents

SECTION 5: Certificate of Acquaintance with RFP Documents

SECTION 6: Specific Goals Points Claim Form

SECTION 7 Certificate Of Attendance Of Compulsory RFP Briefing

SECTION 8: Protecti

of this RFP and/or its receipt of a Proposal in response to it. Please note that Transnet reserves the right to:

• modify the RFP’s goods / service(s);
• award only a portion of the proposed goods / services which are reflected in the scope of this RFP;
• split the award of the order/s between more than one Supplier/Service Provider as may be explicitly

articulated in the conditions or objective criteria to this RFP

• cancel the RFP process;

• validate any information submitted by Respondents in response to this bid. This would include, but is not

limited to, requesting the Respondents to provide supporting evidence. By submitting a bid,

Respondents hereby irrevocably grant the necessary consent to Transnet to do so;

• request audited financial statements or other documentation for the purposes of a due diligence

exercise;

• not accept any changes or purported changes by the Respondent to the bid rates after the closing date

and/or after the award of the business, unless the contract specifically provides for it;

• to cancel the contract and/request that National Treasury place the Respondent on its Database of

Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on

the strength of incorrect information furnished by the Respondent or on any other basis recognised in

law;

• award the business to the next ranked bidder, provided that he/she is still prepared to provide the

required Goods/Services at the quoted price, should the preferred bidder fail to sign or commence with

the contract within a reasonable period after being requested to do so. Under such circumstances, the

validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether

the next ranked bidder(s) were notified of their bid being unsuccessful. Bidders may therefore be

requested to advise whether they would still be prepared to provide the required Goods/Services at their

quoted price.

• Should a bidder fail to respond to a request for extension of the validity period before it expires, that

bidder will be excluded from tender process.

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

requirements/legal criteria & weightings SCORE stage, if applicable)

requirements

-Organogram and Cv’s

of key people

-Submit valid Letter of Good

Standing (COID-A) from -Risk Assessment

department of Employment

and Labour or its agencies. -Company previous

experience

-Signed SECTION National

15 experience) 5 years.

Risk Assessment: The Bidder failed to provide information

(Specific to the works) or only submitted a Risk Assessment that

Key elements of a Risk 0

does not cover at minimum key elements Assessment (RA)

1. Tasks Identification, 1, and 2.

Cleaning, Hygiene, and submitted the Method Statement that does not 0

cover at minimum key elements 1, and 2Gardening services:

Method statement covers element 1, 2 and 3 Key elements:

of the key elements on how the contractor will1. Health and Safety 15 execute the provision of cleaning, hygiene,

management plan and/or gardening services

2. Equipment and products Method statement covers element 1, 2, 3 and

to be utilized. one of the three remaining key elements on

203. Human Resources to be how the contractor will execute the provision 30

utilized including of cleaning, hygiene and/or gardening services

organogram Method statement covers element 1, 2, 3, and

justify the award to another bidder. The objective criteria Transnet may apply in this bid process include:

• Skills Transfer and Capacity Building for Transnet;

• Impact on Transnet’s Return On Investment;

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

Returnable Document

• Rotation of Suppliers to promote opportunities for other suppliers, by overlooking a supplier that has

been awarded business repeatedly overtime, in the same commodity, in order to benefit other suppliers

in the market;

• the tenderer:

• is not under restrictions, or has principals who are under restrictions, preventing participating in the

employer’s procurement,

• is not undergoing a process of being restricted by Transnet or other state institution that Transnet may

be aware of,

• cannot, as necessary and in relation to the proposed contract, demonstrate that he or she possesses

the professional and technical qualifications, professional and technical competence, financial resources,

equipment and other physical facilities, managerial capability, reliability, experience and reputation,

expertise and the personnel, to perform the contract,

• has no legal capacity to enter into the contract

• is insolvent, in receivership, under Business Rescue as provided for in chapter 6 of the Companies Act,

2008, bankrupt or being wound up, has his affairs administered by a court or a judicial officer, has

suspended his business activities, or is subject to legal proceedings in respect of any of the foregoing,

• does not comply with the legal requirements, if any, stated in the tender data and

• is unable, in the option of the employer to perform the contract free of conflicts of interest.

• all risks identified during a risk assessment exercise/probity check (which may be conducted by an

authorised third party) that would be done to assess all risks, including but not limited to:

• the financial stability of the bidder based on key ratio analysis, which would include, but not

be limited to Efficiency, Profitability, Financial Risk, Liquidity, Acid Test, and Solvency;

• A commercial relationship with a Domestic Prominent Influential Person (DPIP) or Foreign

Prominent Public Official (FPPO) or an entity of which such person or official is the beneficial

owner; and

• reputational and brand risks.

1.6 STEP SIX: Award of business and conclusion of contract

▪ Immediately after approval to award the contract has been received, the successful or preferred bidder(s)

will be informed of the acceptance of his/their Proposal by way of a Letter of Award. Thereafter the final

contract will be concluded with the successful Respondent(s). where applicable

▪ Alternatively, the acceptance of a letter of award by the Successful Respondent. will constitute the

final contract read together with their RFP response and the Standard Terms and Conditions. This will be

stated in the letter of award.

▪ Considered relevant governance protocols;

▪ Determined the DPIP or FPPO status of that counterparty; and

▪ Conducted a risk assessment and due diligence to assess the potential risks that may be posed by the

business relationship.

As per the Transnet Domestic Prominent Influential Persons (DPIP) and Foreign Prominent Public Officials

(FPPO) and Related Individuals Policy available on Transnet website

https://www.transnet.net/search/pages/results.aspx?k=FPIDP#k=DPIP, Respondents are required to disclose

any commercial relationship with a DPIP or FPPO (as defined in the Policy) by completing the following

section:

respond, before submitting the bid. The Bidder agrees that he/she will have no claim or cause of action based on an

allegation that any aspect of this RFP was unclear but in respect of which he/she failed to obtain clarity.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 12, 13 and 14 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA SCM

Instruction /22 on preventing and combating abuse in the supply chain management

• Specific Goals Points Claim Form Section6

• RFP Declaration and Breach of Law Form Section7

• Whether the Bid contains a priced offer Section4–Pricing

any contract emanating from this RFP. Should the Respondent be awarded the contract [the Agreement] and fail

to present Transnet with such renewals as and when they become due, Transnet shall be entitled, in addition to any

other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement

immediately without any liability and without prejudice to any claims which Transnet may have for damages against

the Respondent.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

Returnable Document

Section 4

efforts, skill and knowledge in an activity for the execution of a contract.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

Returnable Document

We further hereby certify that I/we have/have not been [delete as applicable] found guilty during the

preceding 5 [five] years of a serious breach of law, including but not limited to a breach of the Competition Act,

, by a court of law, tribunal or other administrative body. The type of breach that the Respondent is

required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences. This includes the

imposition of an administrative fine or penalty.

Date of breach: _____________________________

bidding process, should that person or entity have been found guilty of a serious breach of law, tribunal or

regulatory obligation.

SIGNED at ___________________________ on this _____ day of ______________________ 20___

(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies;

(b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-

Based Black Economic Empowerment Act;

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No TP/2026/03/0041/3121/RFP of 35

Returnable Document

(c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based

on its overall performance using the relevant scorecard contained in the Codes of Good Practice on

Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic

Empowerment Act;

(d) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ

of state for the supply/provision of services, works or goods, through price quotations, advertised

competitive bidding processes or proposals;

(e) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic

Empowerment Act, 2003 (Act No. );

(f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice under section 9 (1)

of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. );

(g) “functionality” means the ability of a bidder to provide goods or services in accordance with

specification as set out in the bid documents;

(h) “Price” includes all applicable taxes less all unconditional discounts.

(i) “Proof of B-BBEE Status Level of Contributor” means:

1. B-BBBEE status level certificate issued by an unauthorised body or person;

2. A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3. Any other requirement prescribed in terms of the B-BBEE Act.

(j) “QSE” means a Qualifying Small Enterprise in terms of a Codes of Good Practice under section 9 (1) of

the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. );

(k) “rand value” means the total estimated value of a contract in South African currency, calculated at

the time of bid invitations, and includes all applicable taxes and excise duties.

(l) “Specific goals” means targeted advancement areas or categories of persons or groups either

previously disadvantaged or falling within the scope of the Reconstruction and Development