Supply and delivery of drinking water, refilling of standby tanks, and desludging and disposal of sewer – northern region (mpumalanga) – 12 months

Closing date and time: refer to the online system (Transnet Digital Procurement System).

No briefing or site visit is stated in the document.

Clarifications: submit via the Transnet Digital Procurement System (TDPS).

Complaints: [email protected]

No named contact person or telephone provided in the document.

Submission address: Transnet Digital Procurement System (TDPS) – see SBD 1 for details.

Submission method: submit via the Transnet Digital Procurement System (TDPS) at https://esupplierportal.transnet.net/portal/. Register or sign in, toggle “Log an Intent”, then upload bid documents. Permitted uploads: 30 MB per upload, multiple uploads allowed. All pricing must be completed electronically in the eSupplier portal — no paper pricing schedules. Submit at least one day before closing; late submissions are not accepted. Bidders must submit under their own registered profile; submitting through another company’s profile results in disqualification. A joint venture may submit through one member’s profile.

Returnable forms and documents — all sections must be signed, stamped and dated:

• SBD 1 (Invitation to Bid): Bidder details and contact information, signed as the bid cover.
• SECTION 5: RFQ Declaration, Certificate of Acquaintance & Breach of Law: Certifies acquaintance with RFQ terms, no conflict of interest, and no serious breach of law in the past five years.
• SECTION 6: Specific Goal Points Claim Form: Claims preference points for B-BBEE status level and specific goals.
• SECTION 7: Protection of Personal Information: Consent to processing of personal information.
• Certified copies of IDs of shareholders/directors/members.
• Certified copy of company registration documents.
• Certified copy of VAT registration certificate (RSA entities only).
• Tax compliance certificate (TCS).
• Latest financial statements signed by accounting officer, or audited financial statements plus two previous years.
• Master Agreement, schedule of requirements, Transnet General Bid Conditions, Supplier Integrity Pact, Supplier Declaration Form, Non-Disclosure Agreement.
• Joint Venture Agreement if applicable.

Disqualification risks:

• Late submission or submission under another company’s profile.
• Incomplete or unsigned mandatory returnable documents.
• Pricing schedule not fully completed per line item.
• Failure to complete any mandatory returnable document by closing date and time.

Evaluation stages:

1. Step One – Administrative responsiveness: bid lodged on time, all returnable documents completed and returned, bid signed by authorised respondent, general and legislation qualification criteria met, bid materially complies with scope/specification. Must pass to progress.
2. Step Two – Substantive responsiveness: online pricing fully completed per line item in TDPS. Must pass to progress.
3. Step Three – Final weighted scoring:

• Price: 80 points (formula based on lowest acceptable bid).
• Specific goals: 20 points (B-BBEE status level 1 and 2 receive 20 points).

Total maximum: 100 points.

4. Step Four – Price negotiations: if price not market-related, Transnet may negotiate with highest ranked bidder, then second and third — sequential. If no market-related price agreed, RFQ cancelled.
5. Step Five – Objective criteria: Transnet may award to highest scoring bidder unless objective criteria justify another.

Preference point system: 80/20 (estimated value up to R50 million, all taxes included).

Validity period: 180 business days from closing date. Bid may be extended if evaluation not finalised.

Scope of services: provision, supply and delivery of drinking water, refilling of standby water tanks, desludging of septic tanks and manholes, removal and lawful disposal of wastewater, cleaning and sanitising of affected areas, on an “as and when required” basis.

Geographic area: Northern Region, Mpumalanga Province and surrounding areas.

Contract period: twelve (12) months.

Task Orders: issued by the Operational Contract Manager on an “as and when required” basis.

Liability: limited to total prices of a specific Task Order, not the total price in the Service Information.

Documentation: proof of delivery, job cards, completion certificates, service reports, waste disposal certificates or slips, water quality records where applicable, safety files, permits, licences and incident reports.

No specific experience or qualification requirements are stated in the document. Bidders must demonstrate financial stability and capability to deliver, evidenced by financial statements.

Pricing must be completed electronically in the Transnet Digital Procurement System (TDPS) as per the price schedule. All prices quoted in ZAR inclusive of VAT. Delivery lead time from purchase order must be stated. Pricing must follow the schedule exactly; deviation leads to disqualification. Bidders may be required to negotiate a market-related price with Transnet after evaluation, in sequence with other ranked bidders.

Pricing format: electronic pricing schedule completed on the Transnet Digital Procurement System (TDPS), per line item. Prices quoted in South African Rand, inclusive of VAT, on a “delivered nominated destination” basis.

Pricing rules:

• Pricing must strictly follow the provided schedule; deviation leads to disqualification.
• Any disbursement not specifically priced is not accepted.
• Discounts only considered if offered unconditionally.
• Final pricing scores rounded to 2 decimal places.
• Prices must be market-related; Transnet may negotiate to a market-related price with the highest ranked bidder, then in sequence with second and third ranked.

No bid security, bond, guarantee or retention stated in the document.

CSD registration: bidders may provide a CSD number if no TCS PIN is available.

Tax compliance: submit SARS Tax Compliance Status (TCS) PIN. In consortia/joint ventures/subcontracting, each party must submit separate TCS/CSD. Printed TCS certificate may accompany bid.

B-BBEE: valid B-BBEE certificate or sworn affidavit (per DTIC guidelines) required to claim preference points. Points claimed: 20 for Level 1 or 2. Failure to submit proof results in zero points for that criterion. B-BBEE certificate must be certified.

Companies or persons in the service of the state are not eligible.

Former Transnet employees or board members within the past 10 years must be disclosed (per Section 5 declaration).

DPIP/FPPO relationships must be disclosed.

No serious breach of law in the preceding five years (per Section 5 declaration).

Scope includes provision of safety compliance and safety files. The document does not detail specific OHS requirements beyond stating that the service provider must maintain safety compliance and submit safety files as part of documentation.

Services must comply with environmental, municipal and operational requirements throughout the contract duration. Waste disposal must be lawful, with waste disposal certificates or slips as part of documentation. ESG information may be requested for record and analysis purposes, but is not used for evaluation or disqualification.

Validity of returnable documents must be maintained for the entire contract term. Failure to renew documents when due entitles Transnet to terminate the contract immediately, without liability, and claim damages.

If the preferred bidder fails to sign or commence the contract within a reasonable period, Transnet may award to the next ranked bidder, whose bid validity is extended accordingly.

The successful bidder must comply with all applicable national and local laws and regulations.

Security clearance may be required: the successful bidder, its personnel and subcontractors may need clearance at CONFIDENTIAL/SECRET/TOP SECRET level, at the bidder’s responsibility.

Evaluation involves administrative responsiveness, substantive responsiveness, and final weighted scoring (80 points price, 20 points specific goals). Price negotiations may follow if price is not market-related. Objective criteria may justify award to a different bidder.