Panel of water tanker service providers for potable water supply and delivery – ugu district municipality (36 months)

Closing date: 06 November 2026 at 12:00

Bid documents available from: 06 October 2026

No compulsory briefing session will be held.

Bidding procedure enquiries:

• Contact: Ms N Mabaso
• Telephone: 039 688 5906
• Email: [email protected]

Technical enquiries:

• Contact: Mr M. Luswazi (Senior Manager: WSO)
• Telephone: 039 688 5857
• Email: [email protected]

Submission address:

Ugu District Municipality

96 Marine Drive

Phase 2 Building

Oslo Beach

Municipal offices (for document collection):

28 Connor Street

Port Shepstone, 4240

Submission method: sealed bid, endorsed with contract number UGU-07-1732-2026, deposited in the official tender box at the foyer of Ugu District Municipality, 96 Marine Drive, Phase 2 Building, Oslo Beach.

Closing time: 12:00 on Friday, 06 November 2026. Bids opened in public at closing time.

Bids must be valid for 90 days from closing date.

Bids must be completed in black ink, signed, and submitted on official forms (not re-typed). One original bid, neatly bound in one file.

Late, incomplete, unsigned, faxed, emailed, or couriered bids will be rejected.

Returnable documents (failure to submit any leads to disqualification unless noted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as cover page.
• MBD 4 (Bidder's Disclosure / Declaration of Interest): discloses any connection to state employees or procuring institution.
• MBD 6.1 (Preference Points Claim): claims specific goals points under 80/20 system.
• MBD 7.2 (Contract Form – Rendering of Services): signed in duplicate, commits to render services at quoted prices.
• Certificate for Payment of Municipal Services: declares no municipal arrears exceeding 3 months; must be signed before Commissioner of Oaths.
• Copy of latest municipal account, or SAPS affidavit (rural residents), or lease agreement (tenants), or owner's municipal account and affidavit (urban non-owners).
• Form of Offer and Acceptance: signed offer, includes pricing schedule.
• Company registration (CK) document or ID document (sole proprietors).
• Tax reference number and PIN (TCS).
• Central Supplier Database (CSD) registration.
• Joint Venture Agreement (if applicable).
• Proof of vehicle ownership (logbook in bidder's name).
• Laboratory clearance certificate (sterilisation certificate from SANAS accredited laboratory).
• Reference letters (appointment and reference letters on client letterheads).
• Vehicle roadworthiness certificates (CoR per vehicle).
• Proof of location of bidder (for specific goals points).
• Pricing schedule (completed).
• Specific goals supporting documents (CIPC shareholders certificate, sworn affidavit for QSE/EME, proof of residence, directors' ID).
• Written delegation of authority to sign documents.

Bids must not be separated; annexures attached to back.

Evaluation stages: Functionality (minimum 60% to proceed), then Price and Preference.

Functionality criteria (total 100 points):

• Ownership of Vehicle: 30 points (3+ vehicles = 30, 2 = 20, 1 = 10, 0 = 0)
• Laboratory Clearance Certificate: 10 points (certificate = 10, none = 0)
• Experience of Bidder: 40 points (appointment letters: 3+ = 20, 2 = 10, 1 = 5, 0 = 0; reference letters: 3+ = 20, 2 = 10, 1 = 5, 0 = 0)
• Vehicle Roadworthiness: 20 points (CoR per vehicle; if fewer CoRs than logbooks, points apportioned)

Minimum qualifying score: 60% for functionality.

Price and Preference: 80/20 preferential point system (80 points price, 20 points specific goals).

Specific goals points (max 20):

• Ownership: EME/QSE 100% black-owned = 12 points; 51% black-owned = 8 points (evidence: CIPC shareholders certificate and sworn affidavit)
• Promotion of Local Business: enterprise located in district (rural) = 6 points; district (urban) = 4 points; province = 2 points (evidence: CSD, proof of residence, SAPS affidavit)
• Other Specific Goals: enterprise 100% owned by youth/women/disabled = 2 points (evidence: CIPC shareholders certificate and directors' ID)

Bidders scoring below 60% on functionality are invalid and not considered further.

Scope: Supply and delivery of potable water by water tankers to Ugu District Municipality's three operational areas, on an as-and-when-required basis, for 36 months.

Operational areas:

• Area South-West: Umuziwabantu Local Municipality
• Area South: Ray Nkonyeni Local Municipality
• Area North: Umzumbe and Umdoni Local Municipalities

Minimum bidder requirement: ownership of at least one water tanker with capacity between 10,000 and 18,000 litres.

Tank specifications (minimum):

• Capacity: 12,000 litres
• Design: circular cross-section, spherical dished ends, two sets of removable baffles, mounted on integral runners
• Material: shell 5mm Corten steel, domed ends and baffles 6mm Corten steel
• Manhole: at least 400mm diameter, quick-acting hinged Corten steel lid with O-ring seal
• Mounting: per truck manufacturer's recommendations, slope of at least 75mm
• Ladder: left side, non-slip tread
• Mudguards and SABS-approved mud flaps over rear wheels
• Under-run bumper and guarded lights
• Painting: white exterior, inside three coats of high-quality epoxy, exterior self-etch primer and two coats of enamel

Fittings:

• Exhauster: Broom B35 vacuum pump, belt-driven from PTO, 1500rpm, 65kpa, 40 litres/second, clockwise rotation
• Capacity indicator: sight glass visible from rear, marked in 5000-litre divisions
• Hoses: one 6m and one 12m, 50mm diameter green Kenaflex suction hoses with quick couplers and strainer
• Hose brackets: four double brackets on both sides
• Toolbox: lockable galvanized, 800mm x 300mm x 350mm
• Work light: adjustable, rear-facing, with dashboard switch labelled "Work Light"
• Revolving light: orange/amber, top rear, with dashboard switch labelled "Revolving Light"
• Water pump: minimum output 40m head and 3 litres/second

Tracker requirements (mandatory):

• Functional active GPS tracking system on all tankers
• Municipality and designated tracking partner granted direct API/software access to live telematic data
• Bidder signs unconditional consent for tracking provider to release location, route, and operational data
• Bidder bears all costs for hardware, installation, maintenance, and subscription
• Failure to maintain active tracking signal or revoking data access is a material breach and may result in immediate termination

Delivery requirements:

• Minimum 2 loads per day (number may vary by distance from filling point to destination, defined in SLA)
• Strict adherence to site-specific delivery times as per schedule

Quality/standards:

• All tankers must meet SABS standards (Roadworthiness Certificate)
• Contractor must protect municipality property and officials

Insurance/indemnity:

• Municipality accepts no responsibility for loss or damage to contractor equipment; contractor must have adequate insurance
• Contractor indemnifies municipality against loss or damage to tanker equipment
• Lost, damaged, or broken-down equipment must be replaced immediately; contractor responsible for removal/recovery

Warranty: All services inclusive of delivery cost to municipality.

Bid documents: non-refundable fee of R1000.00 (no cheques accepted) if collected from municipal office; free download from website and e-tender portal.

Pricing schedule: complete for each year (Year 1, 2, 3) with rates for:

• 10,000 to 15,000 litre tankers: daily rate (07h30-16h00), overtime rate (afterhours/weekends), Sunday rate, kilometres travelled
• 16,000 to 18,000 litre tankers: same categories

Payment terms: municipality to pay within 30 days after receipt of invoice (per contract form).

No bid security or guarantee mentioned.

CSD registration: mandatory (failure to submit invalidates bid).

Tax compliance: valid tax clearance certificate / TCS PIN required; each party in JV/consortium must submit separate TCS.

Municipal arrears: bidder or any director/member/partner must not be in arrears with any municipality for more than 3 months; declaration required.

State service: no bids from persons in the service of the state (Regulation 44 of Municipal SCM Regulations).

B-BBEE: preference points claimed under 80/20 system; specific goals require supporting documents (CIPC shareholders certificate, sworn affidavit for QSE/EME, proof of residence, directors' ID).

Local content: not specified.

CIDB grading: not applicable (not construction).

Vehicle ownership: proof of ownership (logbook) required.

Laboratory clearance: sterilisation certificate from SANAS accredited laboratory required.

Vehicle roadworthiness: CoR per vehicle required.

Experience: minimum 3 years required (per functionality criteria).