Installation of 46 street name signs in ward 1, bizana

Closing date: 27 August 2026 at 12h00.

Advert date: 7 August 2026.

No briefing session or site visit is stated in the document.

Technical enquiries: Ms. Z. Shange, 071 604 0632, [email protected].

SCM enquiries: Mr. Z. Khala, (079) 886 0942, [email protected].

Municipal contact: Ms. N. Mafumbatha, 039 251 0230.

Submission email: [email protected].

Submission channel — email only to [email protected]; no late, hand-delivered, incomplete or facsimile bids accepted.

Bids must be submitted on the original bid documentation issued by the municipality, clearly marked with the project name and reference number. Unauthorised alterations to the BOQ or quotation render the submission invalid.

Returnable forms — all must be completed, signed and submitted with the bid:

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state; false declarations disqualify the bid.
• MBD 6.1 (Preference Points Claim): claims specific-goal preference points under the PPPFA.
• MBD 8 (Declaration of Bidder's Past SCM Practices): discloses any abuse of supply chain systems, fraud or corruption convictions, or terminated public contracts.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusive bidding.
• Letter of Consent: authorises the municipality to investigate any source relevant to the bid.

Additional required documents:

• Completed original bid document issued by the municipality.
• Entity registration documents and certified ID copies of directors (not older than 3 months).
• Proof of CSD registration.
• SARS valid PIN printout.
• Billing clearance certificate or statement of municipal accounts confirming no undisputed accounts overdue by more than 30 days, plus a signed letter confirming no outstanding accounts on the closing date.
• Joint ventures: original valid tax compliance document for all partners and a signed agreement naming the lead partner.

Disqualification risks:

• Failure to score at least 70% on functionality evaluation.
• Non-submission of a valid tax clearance or certified company registration documents.
• Any required form left unsigned or omitted.

Proposals must be accompanied by:

• Detailed cost breakdown including incidentals.
• Company profile.
• Curriculum vitae of proposed team members.
• Proof of registration with relevant authorities.
• Valid tax clearance certificate.
• Company registration.

Non-submission of a valid tax clearance or certified copies of company registration documents renders the tender non-responsive.

Two-stage evaluation:

• Stage 1 — Functionality (100 points): bidders must score at least 70% to proceed; below 70% the bid is deemed non-responsive.
• Stage 2 — Price and Specific Goals under the 80/20 preferential points system: price (80 points) and specific goals (20 points).

Functionality breakdown (100 points):

• Previous experience with similar projects (30 points): 3 appointment letters with reference letters (30), 2 (20), 1 (10). Reference letters must not be more than 3 years old.
• Expertise and experience of proposed team (30 points): Project Manager with 5 years' experience and a National Diploma in Project Management (20); concrete artisan/installer with 3 years' experience and a Diploma in Artisan or Building Construction (10).
• Methodology (40 points): quality assurance steps (5), clear reporting mechanism (5), indicators and means of verifying progress (5), clear time frames (5), clear execution plan with risk mitigation (10), detailed cost breakdown (10).

Price and B-BBEE evaluation: price 80 points, specific goals 20 points. The lowest acceptable bid scores 80 points for price.

Scope — manufacture, supply and installation of 46 street name signs in ward 1, Bizana.

Site verification:

• Conduct site inspections and verify the location of identified streets.
• Confirm installation points in consultation with the municipality.

Concrete specifications:

• Reinforced concrete with minimum compressive strength of 30 MPa (Class 30/19) at 28 days.
• Signs must be 2.2 metres visible from ground level.
• Concrete must comply with SANS standards, be machine mixed, free from honeycombing, cracks, voids or segregation.
• Reinforcement: high-yield steel bars or welded mesh approved by the Municipal Project Manager.
• Exposed surfaces must have a smooth, professional finish.
• Concrete must be cured for a minimum of 7 days.
• Concrete mix designs and material specifications must be submitted for approval before manufacturing starts.

Foundation requirements:

• Minimum dimensions: 600 mm length, 600 mm width, 800 mm depth.
• Constructed using 30 MPa reinforced concrete, designed to prevent movement, tilting, settlement or failure.
• Concrete poles must be 125 mm wide; the plate must be 110 mm wide.

Engraving and finishing:

• Street names engraved to a minimum depth of 10–15 mm, on both sides.
• Lettering painted with high-quality, UV-resistant, weather-resistant black road-marking or masonry paint.
• White background paint and black engraved lettering, applied in not less than two coats.
• Finished sign must resist fading, peeling, cracking and weather deterioration for a minimum of 5 years.

Installation:

• Excavate foundations, cast and install concrete signs securely.
• Ensure signs are vertically aligned and structurally stable.
• Backfill and compact excavated areas; reinstate disturbed areas to original condition.

Completion and handover:

• Submit a detailed and comprehensive project close-out report.
• Rectify any defects identified during municipal inspection.

Warranty:

• Minimum 5-year warranty on the concrete structure against structural defects.
• Minimum 2-year warranty on painted lettering against excessive fading or peeling from poor workmanship or inferior materials.

Proposal must include clear methodology, planning process, company profile, contact person, time frame and budget.

Execution: site verification, manufacture and supply to specifications, installation with secure alignment and stability, backfill and reinstatement, completion report and defect rectification.

Information gathering: contact relevant GIS, Planning and municipal officials; responsibility for information collection rests with the service provider.

Methodology scoring (40 points): quality assurance (5), reporting (5), progress indicators (5), time frames (5), execution plan with risk mitigation (10), cost breakdown (10).

Previous experience (30 points):

• 3 appointment letters with reference letters: 30 points
• 2 appointment letters with reference letters: 20 points
• 1 appointment letter with reference letter: 10 points
• Reference letters not more than 3 years old.

Team expertise (30 points):

• Project Manager: 5 years' experience and National Diploma in Project Management (20 points).
• Concrete artisan/installer: 3 years' experience and Diploma in Artisan or Building Construction (10 points).

Concrete must be 30 MPa minimum strength at 28 days, machine mixed, free from defects, and cured for at least 7 days.

Mix designs and material specifications require approval before manufacturing.

Engraving depth 10–15 mm on both sides; paint applied in at least two coats, UV-resistant and weather-resistant.

Finished sign must resist fading, peeling, cracking and weather deterioration for at least 5 years.

Warranty: 5 years on concrete structure, 2 years on painted lettering.

Proposal must include a clear project budget aligned to tasks or activities.

Detailed cost breakdown including incidentals required.

Price evaluation based on detailed budget breakdown (80 points).

Pricing format:

• Proposal must include a clear project budget aligned to tasks or activities.
• A detailed cost breakdown including incidentals must accompany the proposal.
• Price is evaluated on the detailed budget breakdown (80 points).

VAT:

• Bidders with a turnover of more than R2 300 000 on taxable supplies must be registered as VAT vendors.

Penalties:

• Undue delay: for every 5 days (or other stipulated time frame) of unreasonable delay, a percentage penalty will be deducted from payment.

CSD registration — proof of Central Supplier Database registration required.

Tax compliance — valid SARS PIN printout or TCS certificate; each joint venture or consortium partner must submit a separate TCS certificate/PIN/CSD number.

B-BBEE — preference points claimed via MBD 6.1; failure to submit proof of specific-goal claims means no points are awarded.

Local content — minimum threshold for local content is 100%.

Municipal accounts — billing clearance certificate or statement confirming no undisputed municipal accounts overdue by more than 30 days, plus a signed letter confirming no outstanding accounts on the closing date.

State employment — no bids will be considered from persons in the service of the state.

Entity registration — certified copies of company registration documents required; non-submission renders the bid non-responsive.

Returnable forms — MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9 must be completed and signed.

Foundation design must prevent movement, tilting, settlement or failure under normal environmental conditions. No other environmental or sustainability requirements are stated.

Award subject to acceptance of municipal Supply Chain Management general contract conditions.

Service Level Agreement to be signed upon appointment.

Staffing requirements remain unchanged for the project duration unless prior written consent is granted.

Material or information from the services may only be used for municipal purposes unless authorised in writing.

Copyright of all project documents and data vests in the municipality.

All records and information must be kept confidential; no disclosure to third parties without prior written consent.

Municipality may terminate the contract on clear evidence of non-performance or non-compliance.

Municipality reserves the right not to appoint if suitable candidates are not found.

Duration: 4 months from appointment.

Penalties: unreasonable delay incurs a percentage penalty deducted from payment for every 5 days (or other stipulated time frame).

Undue delay remedies: if the project delay is unreasonable, a penalty in percentages will be deducted from payment for every 5 days (or other stipulated time frame).

Bidders must be suitably qualified and accredited service providers.

Required documents:

• Completed original bid document issued by the municipality.
• Entity registration documents and certified ID copies of directors (not older than 3 months).
• Proof of CSD registration.
• SARS valid PIN printout.
• MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9.
• Billing clearance certificate or statement of municipal accounts confirming no undisputed accounts overdue by more than 30 days, plus a signed letter confirming no outstanding accounts on the closing date.

Joint ventures:

• Original valid tax compliance document for all partners.
• Signed agreement clearly indicating the lead partner.

Local content: minimum threshold of 100%.

VAT: bidders with turnover above R2 300 000 on taxable supplies must be registered as VAT vendors.

Two-stage evaluation:

• Stage 1 — Functionality (100 points): minimum threshold 70% to proceed.
• Stage 2 — 80/20 preferential points system: price (80 points) and specific goals (20 points).

Functionality criteria:

• Previous experience with similar projects (30 points).
• Expertise and experience of proposed team (30 points).
• Methodology (40 points).

Price and B-BBEE: price 80 points, specific goals 20 points.