Hire and maintenance of flushing chemical toilets – 6 months, lower berg river project, western cape (dws construction south)

Bidding procedure enquiries: F. Groenewald / R. de Wee, email: [email protected] / [email protected]. Technical enquiries: J.W. van der Heever, email: [email protected]. Submission address: The Tender Box at the entrance of the Department of Water and Sanitation, 4-6 Alkmaar Street, Dal Josaphat, Paarl, 7646. Postal address: Director-General, Water and Sanitation, Private Bag X3042, Paarl, 7620.

Submit the original bid, sealed in an envelope endorsed 'ORIGINAL BID FOR BID: WTE-0572 CS: HIRE AND MAINTENANCE OF FLUSHING CHEMICAL TOILETS FOR A PERIOD OF 6 MONTHS FOR LOWER BERG RIVER PROJECT IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH.' with the bidder's name clearly shown. Deliver to the Supply Chain Management Office or deposit in the bid box at the entrance of 4-6 Alkmaar Street, Dal Josaphat, Paarl, by 11:00 on 10 September 2026. Late bids will not be accepted. Bids must be submitted on the official forms (not re-typed) and must not be separated or have pages detached. Complete and sign SBD 1, SBD 3.1, SBD 4, and SBD 6.1. The Pricing Schedule must be fully completed and priced. Failure to comply with any of these requirements may render the bid invalid.

Evaluation is conducted in four phases:

• Phase 1: Mandatory Requirements – SBD 4 must be complete and signed, with all interests declared. Failure results in disqualification.
• Phase 2: Administrative Compliance – Must be registered on the Central Supplier Database (CSD) and submit a CSD report; be tax compliant with SARS (attach tax clearance letter and PIN); have active CIPC registration (attach CIPC/CIPRO certificate); submit a B-BBEE Status Level Verification Certificate (original or certified copy); provide a letter of appointment for the authorised signatory; complete, sign, and submit SBD 1, SBD 3.1, and SBD 6.1; and provide written proof of permission for disposal to a registered disposal site or a pre-approval letter from the municipality.
• Phase 3: Technical Evaluation and Specification Compliance – Only bidders passing Phases 1 and 2 are considered. Bidders must indicate compliance with technical specifications in Technical Information Section 3.2.14 and sign the declaration under Section 3. Failure to comply with all technical specifications renders the bid non-responsive.
• Phase 4: Preference Points System – Awarded under the 80/20 preference points system: maximum 80 points for price and 20 points for specific goals. Specific goals and maximum points: Women (5), People with disability (5), Youth (35 and below) (5), Location of enterprise in Western Cape Province (points not specified), B-BBEE status level contribution from levels 1 to 2 which are QSE or EME (points not specified). Total specific goals points: 20. Points for women, disability, and youth are calculated based on pro-rata ownership percentage of the bidding company meeting the criterion.

The scope is the hire and maintenance of flushing chemical toilets for a period of 6 months for the Lower Berg River Project in the Western Cape for DWS Construction South. Specific quantities, service levels, and technical details are not provided in the extracted text. Bidders must comply with all technical specifications as indicated in Technical Information Section 3.2.14 and sign the declaration under Section 3.

The Pricing Schedule (SBD 3.1) must be fully completed and priced out. Failure to do so will deem the bid invalid. Bidders must allow for all labour, material, machinery, and everything necessary for the execution and completion of the contract in accordance with the bid documents. No alterations may be made to the Invitation to Bid, Schedule of Quantities, or other documents.

The Pricing Schedule must be fully completed and priced out; failure to do so will deem the bid invalid. Payments under the contract will be made by Electronic Fund Transfer. No other financial requirements (bonds, guarantees, payment terms, financial capacity thresholds) are stated in the document.

Mandatory returnable forms:

• SBD 1 (Invitation to Bid): must be completed and signed.
• SBD 3.1 (Pricing Schedule): must be fully completed and priced.
• SBD 4 (Declaration of Interest): must be complete and signed, declaring all interests.
• SBD 6.1 (Preference Points Claim): must be completed and signed.

Administrative compliance requirements:

• Registration with National Treasury's Central Supplier Database (CSD) and submission of a CSD report.
• Tax compliance with SARS: submit a SARS Tax Clearance letter and PIN (or CSD number if no TCS PIN).
• Active registration with the Company Intellectual Property Commission (CIPC): attach a CIPC/CIPRO certificate.
• B-BBEE Status Level Verification Certificate (original or certified copy). Failure to submit the certificate and complete SBD 6.1 forfeits preferential points.
• Letter of appointment of the duly authorised person to sign the bid, with proof of authority (e.g., company resolution).
• Written proof of permission for disposal to a specified registered disposal site, or a pre-approval letter from the municipality to issue a letter on award of contract.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

The contract will be subject to the National Treasury General Conditions of Contract (GCC) and any applicable special conditions. The successful bidder will be required to complete and sign a written contract form (SBD 7). The department does not bind itself to accept the lowest or any bid. The department is not liable for any expenses incurred in preparing and submitting bids. Payments under the contract will be made by Electronic Fund Transfer. If specific goals are claimed fraudulently or conditions of contract are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from obtaining business for up to 10 years, and refer the matter for criminal prosecution.

Evaluation is conducted in four phases: mandatory requirements, administrative compliance, technical evaluation and specification compliance, and preference points system. Only bidders passing Phases 1 and 2 proceed to Phase 3. Technical compliance is assessed against Technical Information Section 3.2.14. Preference points are awarded under the 80/20 system, with 80 points for price and 20 points for specific goals.