Supply and delivery of tools and supplies for the invasive alien species programme (24 months)

Closing date: 16/09/2026 at 11h00.

Compulsory briefing session: 01/09/2026 at 12h00, at Cedara College Auditorium, KZN Department of Agriculture and Rural Development, 1 Cedara Road, Pietermaritzburg, 3200. Attendance is compulsory.

Compulsory briefing: 01/09/2026 at 12h00, Cedara College Auditorium, KZN Department of Agriculture and Rural Development, 1 Cedara Road, Pietermaritzburg, 3200. Attendance certificate (Section L) must be submitted with the bid.

SCM Office (bidding procedure enquiries): Tel (033) 264 2731/2864, email [email protected].

Technical enquiries: Mzulu Alex Dlamini, Tel 082 848 6771, email [email protected].

Submission address: Bid box, 270 Jabu Ndlovu Street, Pietermaritzburg, 3201.

Bids must be delivered to the bid box at 270 Jabu Ndlovu Street, Pietermaritzburg, 3201, by 11h00 on 16/09/2026. Late, telegraphic, telephonic, telex, facsimile, or e-mailed bids will not be accepted. Bidders must sign the official submission register at reception upon delivery; couriers must be informed of this requirement. Bids must be submitted on the official forms (not retyped), in a separate sealed envelope marked with the bid number, closing date, and bidder's name and address. Each page must be initialled; alterations must be initialled; correcting fluid and erasable pens are prohibited. Bids will be opened in public after closing.

Returnable documents (all compulsory unless noted):

• Part A Invitation to Bid (SBD 1)
• Part B Terms and Conditions for Bidding (SBD 1)
• Section E Declaration that CSD information is correct and up to date
• Section F Pricing Schedule – Firm Prices (SBD 3.1)
• Section H Bid Offer
• Section I Bidder's Disclosure (SBD 4)
• Section J Preference Points Claim Form (SBD 6.1) – for allocation of points
• Section L Official Briefing Session Certificate (compulsory, applicable)
• Section M Special Conditions of Contract
• Section O Authority to Sign a Bid
• Annexure A Terms of Reference
• Annexure C CV Format
• Annexure D Statement of Exclusivity and Availability
• Section G Pricing Schedule – Professional Services (non-compulsory)
• Section K Questionnaire Replies (only if applicable)
• Section P Schedule Variations (if applicable)

Disqualification risks: failure to submit any compulsory document, non-attendance at the compulsory briefing, or failure to register on the CSD by closing time.

List of returnable and compulsory documents: Part A Invitation to Bid (compulsory), Part B Terms and Conditions for Bidding (SBD 1) (compulsory), Section C Special Instructions (read only), Section D Registration on CSD (read only), Section E Declaration that information on CSD is correct and up to date (compulsory), Section F Pricing Schedule (SBD 3.1) (compulsory), Section G Pricing Schedule Professional Services (non-compulsory), Section H Bid Offer (compulsory), Section I Bidder's Disclosure (SBD 4) (compulsory), Section J Preference Points Claim Form (SBD 6.1) (compulsory for allocation of points), Section K Questionnaire Replies (non-compulsory, only when applicable), Section L Official Briefing Session form (compulsory), Section M Special Conditions of Contract (compulsory), Section N General Conditions of Contract (read only), Section O Authority to Sign a Bid (compulsory), Section P Schedule Variations (non-compulsory), Annexure A Terms of Reference (compulsory), Annexure B Evaluation Grid (non-compulsory), Annexure C CV Format (compulsory), Annexure D Statement of Exclusivity and Availability (compulsory).

Four stages: Administrative Compliance, Functionality (minimum 70%), Preferential Points (80/20), and Price Negotiation. Specific goals and required proof as detailed in the evaluation criteria section.

The scope is the supply and delivery of tools and supplies for the Invasive Alien Species Programme over a 24-month period. Detailed specifications are in Annexure A (Terms of Reference). Bidders must confirm compliance with specifications in the pricing schedule and indicate any deviations. Delivery costs must be included in the bid price.

Goods must conform to the standards in the bidding documents and specifications. The purchaser may inspect the supplier's premises and records at reasonable hours. Pre-bidding testing is at the bidder's cost. If inspections show non-compliance, the supplier bears the cost of tests and must replace rejected goods at own cost. Rejected goods may be returned at the supplier's risk.

Pricing must be on Section F (SBD 3.1) with firm prices only. Prices in Rand, inclusive of all taxes. Offer valid 120 days. Delivery costs included. Section G (Professional Services) is non-compulsory.

Pricing must be on Section F – Pricing Schedule (SBD 3.1) with firm prices only; non-firm prices (including exchange-rate variations) will not be considered. Prices must be in South African Rand, inclusive of all applicable taxes (VAT at 15%). The offer must remain valid for 120 days from the closing date. Delivery costs must be included. Section G (Professional Services) is non-compulsory. The department may negotiate price with the recommended bidder.

CSD registration is mandatory; bidders not registered at closing time will be disqualified. Bidders must submit a SARS Tax Compliance Status (TCS) PIN or CSD number; a printed TCS certificate may be submitted. For consortia/JVs/subcontractors, each party must submit a separate TCS PIN/CSD number. Bids from persons in the service of the state, or companies with directors in state service, will not be considered. The successful bidder must sign a written contract form (SBD 7).

Contract period: 24 months. Offers valid for 120 days from closing date. Goods must be new, unused, and free from defects; warranty valid for 12 months after delivery/acceptance or 18 months from shipment, whichever ends earlier. Payment within 30 days of invoice submission, in Rand. Prices quoted are firm and may not vary except as authorised in the Special Conditions. Contract amendments require written agreement. The supplier may not assign obligations without prior written consent. Subcontracts must be notified in writing. Delays may incur penalties; the purchaser may procure substitute goods at the supplier's expense if delivery is delayed.

Contract period 24 months; offers valid 120 days. Bid Appeal Tribunal (BAT) process: notice of intention to appeal within 5 working days of award notification; written reasons may be requested; representations to BAT within 10 working days of receiving reasons (or of giving notice); BAT notifies other bidders and invites responses within 5 working days. Appeals to [email protected] or The Chairperson, Bid Appeals Tribunal, Private Bag X9082, Pietermaritzburg, 3200.

SCM Office: (033) 264 2731/2864, [email protected]. Technical: Mzulu Alex Dlamini, 082 848 6771, [email protected].