Audit readiness services for ewseta (northern cape)

• Email: [email protected] (also [email protected])
• Telephone: 011 274 4700
• No physical submission address provided; bids are to be emailed.

• Submit the complete bid to [email protected] (also listed as [email protected]) by 13:00 on 19 January 2026. Late submissions will be rejected.
• All required returnable administrative documents (CIPC registration, CSD number, tax PIN, valid B‑BBEE certificate or affidavit, completed SBD 1, 3.1, 4, 6.1, signed General Conditions of Purchase, POPI consent forms, joint‑venture agreements if applicable) must be attached with the bid.
• Bids must use the official forms provided; do not re‑type the forms.
• Pricing must be on a separate company letterhead in the prescribed financial proposal format (Section 4.6) and must be firm prices (no exchange‑rate variations).
• Include a VAT declaration and VAT registration number if applicable.
• Disqualification risks: missing any returnable document, late delivery, non‑firm pricing, failure to provide tax compliance proof, or submission to the wrong email/address.

• Evaluation follows EWSETA’s SCM Policy and Preferential Procurement Regulations 2022 (80/20 point system: 80 points for price, 20 points for specific goals/B‑BBEE).
• Four evaluation stages: 1) Pre‑qualification (administrative documents), 2) Submission requirements, 3) Technical/Functionality (minimum 75/100 points required), 4) Price and Specific Goals.
• Technical scoring (100 points total) includes reference letters (30), qualifications of proposed resources (25), experience of engagement lead and consultants (25), and other criteria as listed.
• Specific goals: up to 10 points for B‑BBEE status level contribution (see B‑BBEE table) and up to 10 points for other qualifying criteria (e.g., small enterprise, black‑owned, etc.).
• Price points calculated using the formula Ps = 80 × (Pmin / Pt).

Scope of Services:

1. Review financial statements for GRAP compliance, accuracy, and completeness.
2. Review performance information reports for reliability.
3. Assess alignment with EWSETA strategic objectives.
4. Prepare audit file, APR narrative, and annual report.
5. Respond to audit queries, liaise with auditors, and present status reports.
6. Provide monitoring of performance information reporting and assist with constraints.
7. Attend required meetings and handle additional management requests.
8. Deliver a final detailed audit readiness report.

Contract duration: From appointment date until finalisation of the 2025/26 audit (project start upon appointment; detailed schedule to be agreed with successful provider).

• Submit a financial proposal on company letterhead using the prescribed pricing schedule (Section 4.6).
• Prices must be firm, VAT‑inclusive, and aligned to DPSA hourly fee rates (short‑term rates, partial overheads).
• Include separate hourly rates for Engagement Lead, Senior Consultant, and Junior Consultant as required.
• Provide a completed VAT declaration and VAT registration number if applicable.
• Attach proof of banking details.
• Non‑firm prices or prices subject to exchange‑rate variation will lead to disqualification.
• Payment within 30 days of a valid tax invoice.

• Company must be registered with CIPC and provide registration documents.
• Provide CSD number/report.
• Submit valid tax compliance proof (SARS Tax PIN or TCS certificate).
• Provide a valid B‑BBEE certificate or affidavit (SANAS‑accredited). Joint‑venture bidders must submit consolidated B‑BBEE certificate.
• Complete all required SBD forms (SBD 1, 3.1, 4, 6.1) and sign General Conditions of Purchase.
• Submit POPI consent forms.
• Declare no directors or shareholders are listed on the National Treasury Restricted Suppliers or Tender Defaulters registers.
• Meet any applicable local content or CIDB requirements as per the tender (not explicitly stated).