Panel of specialized legal service providers – 36‑month contract

• SCM Manager: Mr M. Zondi – Tel 035 813 7500 – Email [email protected].
• Technical/Legal enquiries: Ms HF Mbonambi – Tel 035 831 7500 – Email [email protected].
• Submission address (Tender Box): Lot 103, Main Street, Nongoma, 3950.
• Appeals/objections: [email protected].

• All bids must be delivered in a sealed envelope to the Tender Box at the municipality’s main office (Lot 103, Main Street, Nongoma, 3950) no later than 12:00 pm on 26 February 2026. Late, faxed, emailed or telegraphic submissions will be rejected.
• Bids must be hand‑delivered; electronic submissions are not accepted.
• Use the official Municipal Bid Documents (MBD) – forms MBD 1, 4, 8 and 9 – and complete them in indelible black ink. Do not re‑type the forms.
• Required returnable documents (see Schedule 2):

– Resolution of Board of Directors (or JV/consortium resolution)

– Commitment of tenderer

– Record of addenda (if any)

– Compulsory Enterprise Questionnaire

– Municipal Service Account

– MBD 1 Invitation to Bid, MBD 3.3 Pricing Schedule, MBD 4 Declaration of Interest, MBD 6.1 Preference Points Claim Form, MBD 8 Declaration of Supplier’s Past Performance, MBD 9 Certificate of Independent Bid Determination.

• Include CSD registration number, Tax Clearance Certificate or SARS PIN, VAT registration, ID copies of directors, CIPC registration documents, proof of at least one attorney registered with the Legal Practice Council, recent utility bill or lease proof, and bank account confirmation letter.
• Failure to complete any mandatory document or to provide the required evidence may lead to disqualification.
• A non‑refundable tender fee of R400 must be paid in cash at the municipal cashier’s office.
• Appeals against award decisions must be lodged in writing within 14 days of the intention‑to‑award notice to [email protected].

• Evaluation is conducted in two stages: Administrative compliance (mandatory documents) and Functionality scoring.
• Functionality criteria (total 100 points) – minimum qualifying score 80 points (80 %).

1. Company overall experience – max 30 points (based on number of favourable case orders).
2. Experience in local government – max 40 points (appointment letters/reference letters, not older than 10 years).
3. Personnel – max 30 points (number of admitted attorneys with active Legal Practice Council registration, organogram and CVs required).

• Only bidders achieving at least 80 points proceed to further evaluation.
• A maximum of ten (10) bidders per legal category will be appointed to the panel; if more than ten meet the threshold, ties are broken by drawing of lots.
• Scores are rounded to two decimal places.
• The municipality may verify supporting documents; discrepancies can lead to disqualification.

Scope of work: Provide specialised legal services on an as‑and‑when‑required basis for a 36‑month period, covering:

• Labour & Employment Law
• General Litigation
• Contract & Commercial Law
• Conveyancing & Property Law
• By‑law drafting & enforcement
• Legal opinions and advisory services

Functionality evaluation criteria as detailed above (experience, local‑government experience, personnel). Joint ventures/consortia must submit a statement describing the work split between parties. All supporting evidence must be submitted in the prescribed format to achieve full functionality points.

• Pricing to be submitted in the Municipal Pricing Schedule (MBD 3.3) – hourly rates for Director, Attorney and Candidate Legal Practitioner for Years 1‑3. Prices must be VAT‑inclusive.
• Performance security (bank guarantee or certified cheque) to be provided within 30 days of contract award notification, as per Clause 7 of the General Conditions of Contract.
• Payment terms are governed by the General Conditions of Contract (Clause 16) – not detailed in the tender.
• Tender fee: R400 payable in cash at the municipal cashier’s office.
• No specific bond or guarantee amounts are stated in the document.

• Registration on the National Treasury Central Supplier Database (CSD) is compulsory; CSD number must be provided.
• Tax compliance: Submit SARS Tax Clearance Certificate or PIN (TCS) for each party; foreign suppliers must complete the pre‑award questionnaire.
• VAT registration certificate required.
• CIPC company registration documents (except sole traders) required.
• Proof of at least one attorney registered with the Legal Practice Council.
• Valid ID copies of directors/shareholders and Certificate of Authority for signatory.
• Recent utility bill or lease proof confirming physical address.
• No persons in the service of the State may submit bids.
• B‑BEE status is not explicitly required in the document.
• All mandatory documents must be completed; incomplete submissions may be deemed non‑responsive.