Air quality and landfill gas monitoring at four bergrivier municipal landfills

Closing date and time: 20 November 2026 at 12:00.

Briefing session: none required (explicitly stated); all WMLs, EMPrs, SOPs and other documents made available electronically.

Document availability: from 06 November 2026 (date of advertisement).

Quotation validity period: 120 days from closing date.

Technical enquiries:

• Contact: Jamie-Lee Van Zyl
• Role: Technical/Environmental
• Email: [email protected]
• Telephone: 022 913 6000

SCM / Administrative enquiries:

• Contact: Coellin Julius
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 022 913 6121

Municipal Manager:

• Contact: Adv. Hanlie Linde

Submission address (physical):

Bergrivier Municipality

13 Church Street

Piketberg

7320

Postal address:

PO Box 60

Piketberg

7320

Service delivery locations (landfill sites):

1. Piketberg Landfill – 32°54'06.84"S 18°46'17.34"E
2. Porterville Landfill – 33°02'10.38"S 18°59'26.75"E
3. Redelinghuys Landfill – 33°29'12.01"S 18°31'42.19"E
4. Aurora Landfill – 32°42'49.39"S 18°29'14.30"E

Submission method: sealed envelope deposited in tender box at Municipal Offices, 13 Church Street, Piketberg, 7320 (bid box accessible 24/7).

Closing time: 20 November 2026 at 12:00.

Envelope must be clearly marked: "Quotation 8/2/61-2026 / MN247-2026: Appointment of a service provider to conduct air quality monitoring activities at Bergrivier Municipality landfills".

Bids addressed to any municipal official personally will be disqualified.

Bidder responsible for ensuring courier places bid in tender box; municipality not accountable for courier failures.

Quotation documents available free on website (www.bergmun.org.za) or hard copy from Mr. Coellin Julius at R70.00 fee during office hours.

Quotations must be valid and binding for 120 days after closing date.

Only bids completed in black handwritten ink on original documentation accepted.

Late, incomplete, faxed, or emailed quotations not accepted.

Proof of dispatch not regarded as proof of receipt.

Council not obliged to accept lowest or any quotation; reserves right to accept any quotation or part thereof.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): covers bidder details and offer.
• MBD 3.2 (Pricing Schedule – Firm Prices): fixed pricing schedule.
• MBD 4 (Declaration of Interest): discloses state employment connections.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
• MBD 7 (Contract Form – Purchase of Goods/Works): contract acceptance.
• MBD 8 (Declaration of Past SCM Practices): past supply chain conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 10: additional declaration.
• Certificate for Payment of Municipal Services.
• General Conditions of Contract (GCC) checklist.

Disqualification risks: any returnable form unsigned or omitted; quotation received after closing time; bid not on original documents; bid in pencil or electronic format; bid addressed to official personally.

Evaluation system: 80/20 preference points (price 80, B-BBEE 10, Locality 10) for bids up to R50 million; 90/10 (price 90, B-BBEE 5, Locality 5) for bids above R50 million.

Locality points allocation (under R50M): Bergrivier jurisdiction 10, West Coast jurisdiction 5, Western Cape Province 3, South Africa 2.

Locality points allocation (over R50M): Bergrivier jurisdiction 5, West Coast jurisdiction 3, Western Cape Province 1, South Africa 1.

B-BBEE points: 10 (under R50M) or 5 (over R50M).

Total points: 100.

Minimum qualifying score: not explicitly stated; highest points wins.

Mandatory eligibility criteria:

• CSD registration with valid MAAA number and TCS Pin.
• Professional Environmental Scientist/Engineer with landfill experience.
• Proven track record in air quality or landfill gas monitoring.
• At least 3 current or completed similar projects within last 5 years (referee letters required).
• Key staff CVs (max 2 pages each) with qualifications, professional registrations, and relevant experience.
• No director/shareholder in service of the state (per MBD 4).
• Foreign suppliers must complete pre-award questionnaire (Part B:3).
• Quotations over R30,000 must include MBD 4, 7, 8, 9, 10.

Failure to submit B-BBEE certificate/affidavit does not disqualify but scores 0 B-BBEE points.

Failure to provide experience details or key staff CVs deems quote non-responsive.

Evaluation stages: administrative compliance (returnable forms, CSD, tax), functionality/experience evaluation, price and preference points scoring.

Scope: Conduct air quality monitoring (landfill gas monitoring) at four municipal landfills and compile findings into separate reports per site.

Sites and waste types:

1. Piketberg Landfill – builders' rubble, garden waste – GPS 32°54'06.84"S 18°46'17.34"E
2. Porterville Landfill – builders' rubble, garden waste – GPS 33°02'10.38"S 18°59'26.75"E
3. Redelinghuys Landfill – builders' rubble, garden waste – GPS 33°29'12.01"S 18°31'42.19"E
4. Aurora Landfill – builders' rubble, garden waste – GPS 32°42'49.39"S 18°29'14.30"E

Monitoring activities:

• Field sampling of landfill gas emissions: methane, carbon dioxide, hydrogen sulphide.
• Landfill odours, dust and other applicable air quality variables.
• Ambient air quality for specific pollutants: PM10, VOCs, NOx, SO2.
• Hazardous air pollutants dispersed as gaseous substances.
• Monitoring for releases of volatile organic and/or inorganic substances from landfill gas or mass transfer from liquid/solid waste phases.

Standards and guidelines:

• Calibrated and approved equipment per South African National Standards (SANS).
• Department of Forestry, Fisheries and the Environment (DFFE) guidelines.
• Compare results against acceptable limits per National Environmental Management: Air Quality Act (NEM:AQA) and South African Air Quality Standards (SAQA).
• Compliance with Waste Management Licences (WMLs) conditions under National Environmental Management: Waste Act (NEM:WA), 2008 (Act 59 of 2008).

Deliverables:

• Full air quality monitoring report with results and recommendations for each of the four sites.
• Two hard copies per site (total 8 hard copies).
• Electronic version of each report.
• Reports must be high-quality colour.

Intellectual property: All monitoring reports become property of Bergrivier Municipality.

Expertise required:

• Professional Environmental Scientist or Engineer with landfill experience.
• Proven track record in air quality or landfill gas monitoring.
• Knowledge of South African environmental legislation and landfill regulations.

Company experience:

• Minimum 3 current or completed projects of similar nature (air quality/landfill gas monitoring) within last 5 years.
• Detailed schedule of current and completed contracts required with client contact details (name, telephone, email), nature of work, value, and dates.
• Referee letter from client describing contractor performance required for each project.
• Failure to provide details deems quote non-responsive.

Key personnel requirements:

• Professional Environmental Scientist/Engineer with landfill experience.
• Proven track record in air quality or landfill gas monitoring.
• Knowledge of South African environmental legislation and landfill regulations.
• CV for each key staff member (max 2 pages) structured under:

1. Personal particulars
2. Qualifications: degrees, diplomas, professional society memberships, professional registrations
3. Current employer and position
4. Overview of experience (year, organisation, position)
5. Recent assignments relevant to scope

• Same person may not perform more than one key role.
• Key roles identified: Environmental Scientist/Engineer and Other.
• Failure to provide key staff details deems tender non-responsive.

Pricing schedule format (MBD 3.2 – Firm Prices):

• Only fixed prices accepted; non-firm or exchange-rate-linked prices not considered.
• Separate pricing schedule per delivery point if different delivery points influence pricing.
• Offer valid for 120 days from closing date.
• Price must include VAT (or be exclusive for non-VAT vendors).
• Municipality reserves right to adjust scope/quantity to stay within budget.

Schedule layout:

Item | short description | quantity | unit price excluding VAT | total price including VAT

Four line items (one per landfill):

1. Conduct air quality monitoring (landfill gas monitoring) at Piketberg Landfill and compile report – Quantity: 1
2. Conduct air quality monitoring (landfill gas monitoring) at Porterville Landfill and compile report – Quantity: 1
3. Conduct air quality monitoring (landfill gas monitoring) at Aurora Landfill and compile report – Quantity: 1
4. Conduct air quality monitoring (landfill gas monitoring) at Redelinghuys Landfill and compile report – Quantity: 1

Total bid price carried forward to MBD 1 form.

No bill of quantities or schedule of rates beyond the four fixed-price items.

Pricing format: Fixed/firm prices only (MBD 3.2). Non-firm prices or prices subject to exchange rate variations not accepted.

Prices must include VAT (or be exclusive for non-VAT registered vendors).

Quotation validity: 120 days from closing date.

Municipality reserves right to downward/upward adjust scope of work or quantity to stay within budget.

No bid security, performance bond, retention, or guarantee requirements stated.

Payment terms not specified in document.

No minimum turnover or financial capacity threshold stated.

Quotation fee for hard copy document: R70.00 payable to municipality.

Mandatory registrations and certificates:

• Central Supplier Database (CSD) registration with MAAA number (compulsory).
• Tax Compliance Status (TCS) Pin from SARS (or printed TCS certificate).
• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit (for EMEs/QSEs) – originally certified copy required to claim preference points; absence scores 0 B-BBEE points but does not disqualify.
• Recent municipal account of company (not older than 90 days).
• Recent municipal accounts of all directors/shareholders (not older than 90 days).
• If leasing/renting/lodging: latest valid copy of lease/rental agreement.
• If no property registered in bidder's name: affidavit confirming this (template available from SCM unit).

Returnable forms (all must be completed and signed):

• MBD 1: Invitation to Bid.
• MBD 3.2: Pricing Schedule – Firm Prices.
• MBD 4: Declaration of Interest (discloses state employment connections).
• MBD 6.1: Preference Points Claim Form (80/20 or 90/10).
• MBD 7: Contract Form – Purchase of Goods/Works.
• MBD 8: Declaration of Bidder's Past SCM Practices.
• MBD 9: Certificate of Independent Bid Determination.
• MBD 10: Additional declaration.
• Certificate for Payment of Municipal Services.
• General Conditions of Contract (GCC) checklist.

Eligibility restrictions:

• No bids accepted from persons in service of the state (as defined in MSCM Regulations).
• Bidders must have at least 3 current/completed similar projects within last 5 years.
• Key staff must have relevant qualifications and experience (CVs required).
• Foreign suppliers must complete pre-award questionnaire (Part B:3).
• Quotations over R30,000 must include MBD 4, 7, 8, 9, 10.
• All pages must be completed in black handwritten ink on original documents.

Health and safety context: Landfill gas generation during waste decomposition; main component methane.

Explosion hazard: Methane concentrations between 5% and 15% of atmospheric gas represent explosion risk.

Health risk: Landfill gas is malodorous and poses potential health risk.

Monitoring required per Waste Management Licence (WML) conditions.

Service provider must monitor:

• Landfill gas emissions (methane, CO2, H2S)
• Landfill odours and dust
• Ambient air pollutants (PM10, VOCs, NOx, SO2)
• Hazardous air pollutants dispersed as gaseous substances
• Volatile organic/inorganic substances released from landfill gas or mass transfer from waste phases

Equipment must be calibrated and approved per SANS and DFFE guidelines.

Results compared against NEM:AQA and SAQA acceptable limits.

No explicit HSE plan or safety file requirement stated, but monitoring inherently involves landfill site access.

Environmental legislative framework:

• National Environmental Management: Waste Act (NEM:WA), 2008 (Act 59 of 2008).
• Waste Management Licences (WMLs) issued for each landfill with closure conditions.
• National Environmental Management: Air Quality Act (NEM:AQA) and South African Air Quality Standards (SAQA) for acceptable limits.
• Department of Forestry, Fisheries and the Environment (DFFE) guidelines.
• South African National Standards (SANS) for equipment and methods.

Monitoring purpose: Ensure compliance with WML conditions regarding air quality and landfill gas emissions.

Objective: Improve landfill site management through professional monitoring and analysis.

Scope covers four landfills with builders' rubble and garden waste.

Monitoring must establish possible impacts from air pollution resulting from landfill operations.

Reports must be landfill-specific with separate reporting per site.

Intellectual property of reports vests in Bergrivier Municipality.

Contract framework: General Conditions of Contract (GCC) apply, plus any Special Conditions of Contract.

Bidding documents forming the agreement:

• Invitation to bid (MBD 1)
• Tax clearance certificate / TCS Pin
• Pricing schedule(s) (MBD 3.2)
• Technical specifications
• Preference claims for B-BBEE status level (MBD 6.1)
• Declaration of interest (MBD 4)
• Declaration of bidder's past SCM practices (MBD 8)
• Certificate of Independent Bid Determination (MBD 9)
• Special Conditions of Contract
• General Conditions of Contract
• Other (as specified)

Bidder confirms correctness and validity of bid; prices cover all goods/services specified; any mistakes in pricing at bidder's risk.

Successful bidder required to fill in and sign written contract form (MBD 7).

Intellectual property: All air quality monitoring reports produced become property of Bergrivier Municipality.

No briefing session required; all WMLs, EMPrs, SOPs provided electronically.

Contract period not explicitly stated; monitoring appears to be annual per WML conditions.

Evaluation methodology: 80/20 preference point system (price 80, B-BBEE 10, Locality 10) for bids ≤ R50 million; 90/10 (price 90, B-BBEE 5, Locality 5) for bids > R50 million.

Locality points (≤ R50M): Bergrivier jurisdiction 10, West Coast District 5, Western Cape Province 3, South Africa 2.

Locality points (> R50M): Bergrivier jurisdiction 5, West Coast District 3, Western Cape Province 1, South Africa 1.

B-BBEE points: 10 (≤ R50M) or 5 (> R50M).

Total: 100 points.

Mandatory administrative compliance: CSD registration (MAAA), TCS Pin, completed returnable forms (MBD 1, 3.2, 4, 6.1, 7, 8, 9, 10, Municipal Services Certificate, GCC checklist).

Functionality/technical evaluation:

• Company experience: ≥3 similar projects in last 5 years with referee letters.
• Key staff: Professional Environmental Scientist/Engineer with landfill experience; CVs with qualifications, registrations, relevant experience.
• Proven track record in air quality/landfill gas monitoring.
• Knowledge of SA environmental legislation.

Failure to submit experience details or key staff CVs = non-responsive.

B-BBEE certificate/affidavit required for preference points; absence scores 0 B-BBEE points but not disqualifying.

Quotations > R30,000 require MBD 4, 7, 8, 9, 10.

No person in service of state may bid.

Foreign suppliers must complete pre-award questionnaire.

Highest points wins; municipality not bound to accept lowest or any bid.