Newcastle local municipality is inviting bids from registered security service providers for the provision of external security services over a 36-month period. The tender is open to suppliers registered on the central supplier database (csd) and requires attendance at a compulsory briefing session. Bids will be evaluated on functionality (minimum 80%) and preference points (90/10 system), with a closing date of 05 august 2026.
Key Requirements
Submit sealed bids by 12:00 on 05 August 2026 to the Municipal Civic Centre Offices (Rates Hall), 37 Murchison Street, Newcastle, with the bid number and title endorsed on the envelope.
Attend the compulsory briefing session on 28 July 2026 at 10:00 at Newcastle Town Hall.
Be registered on the Central Supplier Database (CSD) and provide a valid Tax Compliance Status PIN or CSD number.
Complete all required forms (MBD 1, MBD 3.1/3.2, MBD 4, MBD 6.1, MBD 8, MBD 9, Declaration for Municipal Accounts, Experience of Bidder, Pricing Schedule) and submit with the bid.
Quote prices in South African Rand inclusive of VAT; prices must cover all costs and remain valid for 120 days.
Achieve at least 80% on functionality evaluation to qualify for the next stage; preference points allocated per 90/10 system.
Provide proof of municipal good standing and comply with all tax obligations; joint ventures/consortiums must submit additional documentation.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentA042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdfReview complete
Description
Important Dates
06 Jul
2026
PUBLICATION
Tender Published
Tender was published
05 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf
Newcastle Local Municipality (KwaZulu-Natal) invites bids for the provision of external security services for a 36-month period. The tender (Bid No.: A042 – 2025/26) closes on 05 August 2026 at 12h00, with a compulsory briefing session on 28 July 2026. Bids must comply with administrative, technical, and legal requirements, including tax compliance, CSD registration, and B-BBEE criteria. Evaluation follows a 90/10 scoring system (functionality/price), with preference points for HDI (Historically Disadvantaged Individuals) and locality.
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Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf
Provision of external security services to Newcastle Municipality for a period of 36 months.
Bidders must complete supplier information including contact, VAT, and tax compliance.
Bid subject to standard bidding terms and conditions, including tax compliance requirements for local and foreign suppliers.
Important Dates
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Closing date and time: Wednesday, 05 August 2026 at 12:00.
Compulsory briefing session: Tuesday, 28 July 2026 at 10:00 at Newcastle Town Hall, Scott Street, Newcastle.
Bid documents available from 06 July 2026.
Bids will be opened publicly immediately after the closing time.
Briefing Session
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Compulsory briefing session: Tuesday, 28 July 2026 at 10:00 at Newcastle Town Hall, Scott Street, Newcastle.
GPS coordinates will be supplied for site inspections.
For site inspections or questions: Email Pieter Marais at [email protected].
Submission address: Municipal Civic Centre Offices (Rates Hall), 1st Floor, 37 Murchison Street, Newcastle, 2940.
Bid documents obtainable from: Strategic Executive Director: Budget and Treasury Office, Municipal Civic Centre Tower Block – Office B218, 2nd Floor, 37 Murchison Street, Newcastle, 2940, during office hours 08h00-15h00, upon payment of R300.00 non-refundable fee. Alternatively, download free from www.etenders.gov.za.
Submission Guidelines
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Submit sealed bid documents by 12:00 on Wednesday, 05 August 2026.
Deposit in the official bid box at Municipal Civic Centre Offices (Rates Hall), 1st Floor, 37 Murchison Street, Newcastle.
Clearly endorse the envelope with "Bid No.: A042 - 2025/26 Provision of external security services to Newcastle Municipality for a period of 36 months" and write your name, address, and contact details on the back.
Late submissions, faxes, or emails will not be considered.
Ensure all required forms are completed, signed, and attached: MBD 1, Authority to Sign, MBD 3.1, MBD 3.2, MBD 4, MBD 6.1, MBD 8, MBD 9, Declaration for Municipal Accounts, Experience of Bidder, and Pricing Schedule.
Bids must be submitted on the official forms provided; do not reformat or edit soft copies.
Bids remain valid for 120 days after the closing date.
Returnable Documents
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Checklist includes: MBD 1 – Invitation to Bid, Authority to Sign, MBD 3.1, MBD 3.2, MBD 4, MBD 6.1, MBD 8, MBD 9, Declaration for Municipal Accounts, Experience of Bidder, Pricing Schedule.
All forms must be duly completed and signed.
Bids must be submitted on official forms; no reformatting or editing.
Use black ink only; no correction fluid/tape; corrections must be initialled.
All literature must be securely attached to bid.
If using courier, ensure bid is deposited in bid box; municipality not liable for misdelivery.
Evaluation Criteria
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Only bids that comply with all administrative requirements (Acceptable Bids) will be considered for functionality evaluation.
Functionality scoring: minimum 80% to qualify for the next stage.
Preference points: 90/10 system (price 90, preference 10) as per Preferential Procurement Regulations, 2022.
Preference points allocated for HDI categories: Black people (8/4), Women (2/1), People with disability (2/1), Youth (4/2), Locality within Amajuba district (4/2).
Points based on information on the attached CSD report.
Disqualification risks: late submissions, incomplete forms, non-compliance with tax/CSD, non-attendance at compulsory briefing, collusive or fraudulent practices.
Technical Specifications
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Provision of external security services to Newcastle Municipality for a period of 36 months.
Successful bidder must sign a written contract form (MBD7).
Bidders must complete supplier information: name, postal/street addresses, telephone, cellphone, fax, email, VAT registration number, Tax Compliance Status PIN or CSD number.
Bids subject to Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC) 2010, and Special Conditions of Contract.
Municipality may inspect premises and conduct tests; costs borne by bidder if non-compliant.
Variation orders up to 15% of contract value may be instructed without re-tendering.
Bidders must complete Schedule of Work Experience (page 114) and Schedule of Omission & Variations (page 115).
Methodology
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf
Variation orders up to 15% of contract value may be instructed without re-tendering.
No communication with council members/officers after bid submission except for clarification or extension requests.
Experience & Qualifications
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf
Bidders must complete Schedule of Work Experience (page 114) and Schedule of Omission & Variations (page 115).
Experience details must be included with the bid.
Quality Management
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf
Bids opened publicly after closing; details recorded in public register.
Municipality may inspect supplies/services at any stage; costs of compliance tests borne by purchaser, non-compliance costs by vendor.
Non-compliant supplies may be rejected and replaced at vendor's cost.
Pricing Schedule
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf
Pricing must be completed on official pricing schedule (MBD 3.2) by hand, signed, and included.
All prices in Rand inclusive of VAT, covering all costs and risks.
Bids must be deposited by deadline at specified venue.
Financial Requirements
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
All prices must be quoted in South African Rand inclusive of VAT.
Prices must cover all expenses, disbursements, costs, risks, liabilities, overheads, and profit.
In case of discrepancy, amount in words takes precedence.
Payment terms: Creditors paid within 30 days after receipt of invoice and statement via electronic bank transfer.
No reimbursement for bid preparation costs unless prior written approval.
Authorized travel and subsistence costs refunded per municipal policy, supported by receipts.
Forward exchange rate cover required if prices based on exchange rate; proof within 14 days after order placed.
Compliance Requirements
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Bidders must be registered on the Central Supplier Database (CSD); no award to unregistered tenderers.
Submit valid Tax Compliance Status PIN or CSD number. Foreign suppliers must complete pre-award questionnaire.
For joint ventures/consortiums: each party must submit Tax Compliance Status Verification Pins, signed Declaration of Interest, Past Supply Chain Practices, Certificate of Independent Bid Determination, an undertaking, and consolidated B-BBEE Status Level Verification Certificate.
Provide proof of municipal good standing (no debts over 90 days).
Bidders must comply with tax obligations and provide SARS tax clearance certificate if required.
Bidders must not be in service of the state.
B-BBEE Requirements
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Preference points: 90/10 system (price 90, preference 10).
HDI categories: Black people (8/4), Women (2/1), People with disability (2/1), Youth (4/2), Locality within Amajuba district (4/2).
Points allocated based on CSD report.
Contractual Terms
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf
Bidders must sign Form of Offer and MBD 1; failure invalidates bid.
Bids must be completed in black ink; corrections initialled.
Late bids not accepted unless exceptional circumstances.
Municipality reserves right to accept all, some, or none.
Contract duration 36 months from appointment.
Equipment discontinuation: submit letters from manufacturer and obtain approval.
Disclose financial implications and price variances.
Requirements
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf (TENDER)
Joint ventures/consortiums: each party must submit TCS PIN, signed Declaration of Interest, Past SCM Practices, Certificate of Independent Bid Determination, undertaking, and consolidated B-BBEE certificate.
Samples may be required at bidder's cost; approved samples retained by municipality.
Bidders must not be in service of the state.
Section
Source: A042- 2025 26 PROVISION OF EXTERNAL SECURITY SERVICES TO NEWCASTLE MUNICIPALITY FOR A PERIOD OF 36 MONTHS.pdf
Evaluation includes functionality scoring (minimum 80% to qualify) and a 90/10 preference points system.
Preference points allocated for specific HDI categories as per CSD report.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
37Murchison Street, Newcastle CBD, Newcastle, 2940, South Africa
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