Ccma ekurhuleni office lease: 2,071.2 M² office and parking space, 60-Month term

Non-compulsory briefing session: 07 August 2026 at 14:00 via Microsoft Teams (virtual). Link: https://teams.microsoft.com/meet/316353189725684?p=ivyaWc80IVt, Meeting ID: 316 353 189 725 684, Passcode: kd7dL3Xm. Bidders must ensure they can access the link before the session. Closing date for enquiries: 12 August 2026 at 16:00. Consolidated responses will be posted on the CCMA website within two days after the last day of enquiries. Bid closing: 31 August 2026 at 11:00 AM.

A Non-Compulsory Briefing Session will be held on 07 August 2026 at 14:00 PM through Microsoft Teams (Virtual). The link to access the session is https://teams.microsoft.com/meet/316353189725684?p=ivyaWc80IVt, Meeting ID: 316 353 189 725 684, Passcode: kd7dL3Xm. It is the responsibility of bidders to ensure they can access the briefing link before the session.

Enquiries: Mr. Khumbuzile Ndevu, Telephone: +27 11 377 6636, Email: [email protected]. Submission address: CCMA National Office, 28 Harrison Street, JCI Building, 12th Floor, Johannesburg, 2001 (deposit in tender box).

Bids must be submitted as two hard copies (original and copy) and one electronic copy on USB in PDF format, all bound in a sealed envelope. The envelope must be endorsed with the reference number, bid description, bidder name, and return address, and deposited in the bid box at the CCMA National Office, 28 Harrison Street, JCI Building, 12th Floor, Johannesburg, by 11:00 AM on the closing date. Bids sent by telegram, telex, email, facsimile, or similar will not be considered. Late bids are not considered. Bidders must use the prescribed response format: Schedule 1 (executive summary, signed RFP, company registration, ID documents, medical certificate if applicable, CSD report), Schedule 2 (tax clearance, SBD 1, SBD 3.3, SBD 4, SBD 6.1, SBD 7.2, CCMA standard conditions, POPIA consent, financial statements, JV/consortium/subcontracting agreement if applicable, B-BBEE certificate), and Schedule 3 (response to Section 2). All documentation must be in English. Bids must be signed by a person authorised by a board resolution, with a certified copy submitted. Bidders must be registered on the CSD and include their supplier number. A valid tax clearance certificate with tax compliance status PIN is required.

Bidders must submit their bid responses in the prescribed format: Schedule 1 includes Executive Summary, RFP document, Company Registration Documents, Identity Documents of owner(s), Medical Certificate confirming disability (if applicable), and latest Central Supplier Database Report. Schedule 2 includes valid tax clearance certificate, SBD 1, SBD 3.3, SBD 4, SBD 6.1, SBD 7.2, CCMA's Standard Condition of bid and General Condition of Contract, POPIA consent form, Financial Statements, Joint Venture/Consortium/Subcontracting Agreement (if applicable), and BBBEE Certificate. Schedule 3 includes response to Section 2.

Bids are screened in two stages. Initial screening checks compliance with mandatory requirements: valid tax clearance certificate with PIN, company registration documents, ID documents, medical certificate if applicable, latest CSD report, and completion of all standard bidding documents. Bidders who fail to comply with National Treasury tax directives, submit incomplete or fraudulent information, or fail to attend a compulsory briefing (if stipulated) may be disqualified. The CCMA reserves the right to verify the validity of submitted documents; unverifiable documents will not be considered for evaluation. The contract is awarded to the bidder that is fully capable, functionally acceptable, and financially advantageous, not necessarily the lowest price. The CCMA may award the bid as a whole or in part.

The CCMA seeks to lease office accommodation in Ekurhuleni (Benoni and Boksburg) CBD. Required Gross Lettable Area (GLA) is 2071.2 m², including passages and public areas, for a lease term of five years. Anticipated occupation date is 01 June 2027; renovations must be completed seven days prior. The building must be within 2.5 km walking distance of public transport, clearly visible from major routes, with unimpeded entrance and close proximity to public parking. It must provide 30 parking bays: 20 onsite (including one disability-compliant) and 10 offsite within 100 m; if not all can be onsite, the majority must be onsite with the minimum shortfall offsite. The building must not be a heritage building, must not be shared with entities offering labour or legal services, unions, labour brokers, employer organisations, NPOs, or insurance brokers; CCMA may share with a Bargaining Council or small medical practices (excluding hospitals, laboratories, clinics, mortuaries). Floors leased must be consecutive. The landlord must provide Grade C physical security guarding services registered with PSIRA at all entry and exit points 24/7, including handheld metal detectors, at their own cost. The building must have functional windows and mechanical ventilation (air-conditioning) maintained per OHS requirements. Tenant installation (TI) scope includes signage, maintenance, security (access control, CCTV, SAT cubicles, gun safe, physical guarding, alarm), electrical (LED lighting, red/white plugs, compliance certificate), plumbing (SABS approved, disability toilets), IT infrastructure (server room, cabling, biometrics), business continuity (275 KVA generator, 10,000 litre water tank), and ambiance (noise below 85dB, clean, hazard-free). The landlord must have a registered professional team (quantity surveyor, architects, space planner, main contractor) for fit-out and must prepare two Bills of Quantities: one for base build cost and one for tenant allowance and tenant-specific items.

The landlord must deliver on the scope of work: office space in Gauteng within 2.5 km of public transport in Ekurhuleni CBD, total GLA of 2071.2 m², lease term of five years, and the required square meters must exist at close of bid. The building must not be a heritage building, must not be shared with entities offering labour or legal services, unions, labour brokers, employer organisations, NPOs, or insurance brokers; CCMA may share with a Bargaining Council or small medical practices. Floors leased must be consecutive. The building must be in a safe environment. The building must have functional windows and mechanical ventilation (air-conditioning) maintained per OHS requirements. The landlord must prepare two Bills of Quantities (BOQ) for tenant installation.

The CCMA may verify the validity of submitted documents and request clarification, including reference letters, certificates, or qualifications. Unverifiable documents will not be considered. The CCMA may conduct background checks on the bidding entity and its directors/trustees/shareholders/members. The landlord must have a registered professional team including a quantity surveyor, architects, space planner, and main contractor for the internal fit-out. All skilled artisans must be properly qualified.

Quality of workmanship must be to the satisfaction of the CCMA; poor workmanship will be rejected and corrected at the landlord's cost. Compliance documents required prior or at occupation: Electrical Compliance Certificate, Fire Assessment Certificate, Occupancy Certificate (up to 12 months after occupation), Pest Free Certificate, emergency escape routes, Lift Compliance Certificate, and Lift Maintenance Contract. The building must be clean and hazard-free for inspection. Noise levels must not exceed 85dB.

Bidders must prepare two comprehensive Bills of Quantities (BOQ): one outlining the landlord's base build cost and the second outlining tenant allowance and tenant-specific items. The BOQs must be submitted with the bid. Financial statements for the latest financial year, signed by an independent registered accountant, must be submitted.

Bidders must submit two comprehensive Bills of Quantities (BOQ): one outlining the landlord's base build cost and the second outlining tenant allowance and tenant-specific items. Financial statements for the latest financial year, signed by an independent registered accountant, must be submitted. The bid must remain valid for 120 days from the closing date. The CCMA may consider National Treasury cost containment guidelines. The successful bidder will be required to conclude a Service Level Agreement (SLA).

Bidders must be registered on the Central Supplier Database (CSD) and include their supplier number. A valid tax clearance certificate with tax compliance status PIN is mandatory. Required forms: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule for professional services), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 7.2 (Contract Form for services), CCMA's Standard Conditions of Bid, and POPIA consent form. B-BBEE certificate required. If a consortium/JV/subcontracting, submit the above for each member. Company registration documents and ID documents of owners required. Proof of medical certificate confirming disability if applicable. Compliance documents to be presented prior or at occupation: Electrical Compliance Certificate, Fire Assessment Certificate, Occupancy Certificate (up to 12 months after occupation), Pest Free Certificate, emergency escape routes, Lift Compliance Certificate, and Lift Maintenance Contract.

The building must meet extensive OHS requirements: leak-free roofs, walls, and flooring; safe stairways and walkways; approved and illuminated emergency evacuation plans; clearly marked assembly points and escape routes; emergency lights on alternative power; SANS-approved exit signs; fire escape doors per by-laws; disability-compliant doors and lifts; fire hose reels and extinguishers clearly marked; locked and labelled distribution boards; smoke detectors linked to fire alarm; automatic sprinkler system at 500m² if required; SANS-approved OHS signs; natural light at 400 lux after alterations; noise level monitoring not above 85dB; soundproof hearing rooms, training rooms, and offices; sufficient ventilation; fire drills every six months in multi-tenant buildings; disability-friendly building; chemical storerooms and archiving rooms with proper light, temperature control, and fire extinguisher; pest control fumigation of common areas quarterly at landlord's cost.

The CCMA may amend bid conditions, validity period, specifications, or extend the closing date before closing, with notice posted on the website. The CCMA may reject the lowest or any bid, and may award the bid as a whole or in part. The CCMA may verify submitted documents and request clarification; unverifiable documents will not be considered. The CCMA may conduct background checks on the bidding entity and its directors/shareholders. Fraudulent or misleading information may lead to disqualification and referral to National Treasury. The successful bidder must conclude a Service Level Agreement (SLA) and accepts full responsibility for contract execution. The bidder's offer remains binding for 120 days from closing. The bidder confirms prices cover all obligations and accepts risk of errors. The bidder may be required to attend an interview or demonstration.

The CCMA promotes enterprise development. Successful bidders may be required to mentor SMMEs and/or Youth-Owned businesses. The implications of such arrangement will be subject to negotiations between the CCMA and the successful bidder.

The landlord must ensure that any security services provided comply with all applicable legislative and regulatory requirements, including PSIRA registration, COIDA registration, public liability insurance, ICASA and firearm licenses where applicable, Security Sector Provident Fund registration, and compliance with the National Bargaining Council for the Private Security Sector. The landlord must have a Registered Professional team including Quantity Surveyor, Architects, Space Planner and Main Contractor for the internal fit-out. The professional team will be responsible for layout designs, conceptual working drawings, securing municipal approvals, and preparing two comprehensive Bills of Quantities (BOQ) - one for base build cost and one for tenant allowance and tenant specific items. The landlord must comply with SANS 10400, South African Municipal Regulations and all applicable by-laws. All skilled artisans must be properly qualified. Quality of workmanship must be to the satisfaction of the CCMA.

Bids shall be screened in terms of the following process: Initial Screening will review bid responses for compliance with RFP requirements including submission of valid Tax Clearance Certificate with tax compliance status PIN, Company Registration Documents, copy of Identity Document(s), Proof of Medical Certificate confirming disability (if applicable), latest Central Supplier Database report, and completion of all Standard Bidding Documents and other requirements.