Provision of hygiene services for public transport ablutions – ethekwini municipality tender (kwazulu-natal)

A Compulsory Clarification Meeting will be held on 11 August 2026 at 11:00 am at 30 Archie Gumede Place, ETA Building, Second Floor, 213 Boardroom. Attendance is compulsory; failure to attend invalidates the tender. Bidders must sign the attendance list.

General and Contractual Queries: Aphiwe Zondani, Tel: 031 322 3279, Email: [email protected].

Technical Queries: Nkosinathi Dube, Tel: 031 311 7704, Email: [email protected].

ESP (JDE System) Queries: Lindo Dlamini, Tel: 031-3227133 / 031-3227153, Email: [email protected].

ESP Technical Queries: Kgopotso Maja, Tel: 031 322 3808, Email: [email protected].

Appeals: City Manager, Attention: Ms S. Pillay, P.O. Box 1394, Durban, 4000, Email: [email protected].

Submission must be a signed hard copy sealed in an envelope addressed to the City Manager, marked with the tender number, and deposited into the Tender Box in the ground floor foyer of the Municipal Buildings at 166 KE Masinga Road (Old Fort Rd), Durban. An identical electronic copy must be submitted via the eThekwini Municipality JDE System (ESP Module). The hard copy is the ruling version; if the electronic copy is not identical, the tender is invalid. Tenders received after the closing time are not accepted. Faxed, emailed, or posted tenders are not accepted.

Returnable forms (all must be completed, signed, and submitted):

• Authority of Signatory (with supporting Board Resolution or Power of Attorney).
• Tax Compliance Status PIN or Tax Clearance Certificate.
• Declaration of Municipal Fees.
• Declaration with respect to the Occupational Health and Safety Act.
• MBD 4: Declaration of Interest.
• MBD 5: Declaration for Procurement Above R10 Million (if applicable).
• MBD 6.1: Preference Points Claim.
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination.
• Official Tender Form (Section 9).
• Resource plan including organogram / operational structure (additional returnable schedule).

Tenders must remain valid for 120 days after opening, plus a further 12 months unless the bidder advises otherwise in writing.

Additional returnable schedule: Resource plan including the organogram / operational structure.

Evaluation follows the eThekwini Municipality's SCM Policy and the Preferential Procurement Policy Framework Act (PPPFA). The applicable preference point system (80/20 or 90/10) is determined by the lowest acceptable tender price.

Stage 1 – Technical compliance: Bids are evaluated on compliance with the technical specification. Bidders must provide a Workmen's Compensation Registration Certificate (or proof of payment) and evidence of at least one project of minimum 12 months in cleaning public ablutions (Letters of Award or Reference Letters).

Stage 2 – Price and preference: Points are awarded for price and for Specific Goals claimed on MBD 6.1. The price score uses the formula NFO = W(1 - (Pt - Pmin)/Pmin) for goods/services, where W is 80 or 90 depending on the total tender value.

Preference points (maximum 20) are allocated as follows:

• Ownership Goal (weighting 75%): points for Black ownership levels (0% to 100%).
• RDP Goal (weighting 25%): points based on the bidder's registered address (South Africa, KZN, or eThekwini Municipality).

Linked tenders: Contracts 1T-34963, 1T-35005, 1T-35006, and 1T-35007 are evaluated and awarded simultaneously. A most responsive bidder is limited to one award; if a bidder is most responsive for multiple tenders, a comparative value matrix determines the award for best value.

The scope is the provision of hygiene services for public transport facility ablutions within the central region of eThekwini Municipality. The specific scope, specifications, and any drawings are referenced in Section 7 of the tender document. Bidders must comply with the relevant technical specification; items tendered must meet the specification.

Bidders must have experience in cleaning of public ablutions: at least one project with a minimum duration of 12 months. Proof must be submitted in the form of Letters of Award or Reference Letters.

Pricing is to be submitted on the Official Tender Form (Section 9). The Bill of Quantities / Schedule of Rates/Activities is in Section 8. Prices must be quoted in South African Rand, net of any brokerage or discount. Unit prices must include delivery to the specified delivery point. Prices must hold for the full contract period, subject to variation only as specified. Bidders may submit firm prices for each 12-month period.

Pricing must be quoted in South African Rand on the Official Tender Form. Prices exclusive and inclusive of VAT must be stated separately. Bidders may submit firm prices for each 12-month period. The pricing structure must not deviate from the Official Tender Form. Estimated quantities are set out in Section 8 (Bill of Quantities / Schedule of Rates/Activities). The Supplier is bound to supply whatever quantities the Municipality actually requires, which may exceed or be less than the estimates. Payment will be made only to the Supplier; factoring arrangements are not accepted.

CSD Registration: Bidders must be registered on the National Treasury Central Supplier Database (CSD) at the time of closing. The CSD number (starting with MAAA) must be provided in Section 1. Joint ventures: each party must be registered.

Tax Compliance: A valid Tax Compliance Status PIN or Tax Clearance Certificate must be submitted with the tender.

Municipal Fees: Bidders must sign the Declaration of Municipal Fees confirming that municipal fees are fully paid or that an acknowledgement of debt agreement has been concluded.

State Service: No tender will be considered from persons in the service of the state (Regulation 44 of the Local Government: Municipal Supply Chain Management Regulations).

Workmen's Compensation: A Workmen's Compensation Registration Certificate (or proof of payment) is required.

B-BBEE: Bidders must complete MBD 6.1 to claim preference points. Proof of B-BBEE status (e.g., B-BBEE Certificate, CIPC registration, CSD report) may be required.

Returnable forms: MBD 4 (Declaration of Interest), MBD 5 (if applicable), MBD 8, MBD 9, and the Authority of Signatory must be completed and signed.

Preference points (maximum 20) are claimed via MBD 6.1. Two Specific Goals apply:

• Ownership Goal (weighting 75%): Points for Black ownership level (0%: 0 pts; >0% and <51%: 6 pts; >51% and <100%: 10.5 pts; 100%: 15 pts). Proof: CIPC registration, CSD report, B-BBEE Certificate, or Consolidated B-BBEE Certificate (for JV/Consortium/Trust).
• RDP Goal (weighting 25%): Points based on bidder's registered address (Not in SA: 0; SA: 2; KZN: 3.5; eThekwini Municipality: 5). Proof: CSD report.

Bidders must sign a Declaration with respect to the Occupational Health and Safety Act, undertaking to perform the work in compliance with the Act and the Employer's Health and Safety Specifications.

The contract will be governed by the General Conditions of Contract (GCC) (Government Procurement General Conditions July 2010, as amended by National Treasury Circular 52), the Special Conditions of Contract (SCC), the Occupational Health and Safety Act, and the eThekwini Code of Conduct. The successful tenderer must sign a written Contract Form (MBD 7). The Municipality may terminate the contract with immediate effect if Regulation 44 (service of the state) is breached. The Municipality may cancel the tender at any time before award without liability. Appeals against decisions must be lodged within 14 days, accompanied by a non-refundable fee of R6,131.00 (incl. VAT).

Tender validity: 120 days after opening, plus a further 12 months unless the bidder advises otherwise in writing. The Municipality may request confirmation of validity during the 12-month period.

Objections: Must be lodged within 14 days to the City Manager (Attention: Ms S. Pillay) with a non-refundable fee of R6,131.00 (incl. VAT) paid into FNB account 631 6574 6331, reference 1T-35007.

Document: The tender document comprises a cover page and 57 pages, to be printed on A4 one-sided and bound.

Submission: Hard copy to the Tender Box and electronic copy via JDE System (ESP Module). The hard copy is the ruling version.

Bidders must be registered on the National Treasury Central Supplier Database (CSD). Joint venture parties must each be registered. Registration on the eThekwini Municipality's database is also required. No tender will be considered from persons in the service of the state. Bidders must not have any director or shareholder who is in the service of the state.

Additional evaluation criteria: Contracts 1T-34963, 1T-35005, 1T-35006, and 1T-35007 are evaluated and awarded simultaneously. Most responsive bidders are limited to one award. If a bidder is most responsive for multiple tenders, a comparative value matrix determines the award for best value.