Catering services for women's day event – johannesburg city parks and zoo (RFQ JCPZ/RFQ/HC01/2026)

• Advertisement date: 04 August 2026.
• Closing date: 11 August 2026.
• Closing time: 12:00pm.
• Event date: 27 August 2026 (Women's Day event).
• No compulsory site meeting.
• RFQ validity period: 30 days from closing date.

• Enquiries: Vincent Baloyi.
• Phone: 0736400503.
• Email: [email protected].
• Documents obtainable at no cost from: www.jhbcityparksandzoo.com.
• Submission address: Quotation Box, 40 De Korte Street, JCP House, Braamfontein.

• Submit quotations in sealed envelopes clearly marked with RFQ number and description "JCPZ/RFQ/HC01/2026".
• Quotations must be deposited in the Quotation Box at 40 De Korte Street, JCP House, Braamfontein, ONLY on the closing date between 8:00am and 12:00pm.
• Late, telegraphic, telephonic, telex, or facsimile quotations will not be accepted.
• JCPZ is not responsible for quotations submitted in the wrong box.
• Attach a formal quotation immediately after the first page.
• Do not use correction fluid — any corrections must be initialed by the bidder.
• Complete the entire tender document as issued or downloaded.
• Return all MBD forms (MBD 1, MBD 3.1, MBD 4, MBD 6.1, MBD 8, MBD 9) completed and signed.
• No goods, work, or service may be prepared or delivered before an official order is received.
• The lowest or any tender will not necessarily be accepted; JCPZ may accept any tender in whole or in part.
• The offer must remain binding for 30 days from the closing date.

Mbd 1

You are hereby invited to bid for requirements of the (name of municipality/ municipal entity)

Bid number: closing date: closing time:

Description

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid box situated at (street address

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

Affidavit [tick applicable box]

Are you the accredited based supplier [if yes,

For the goods /services /works [if yes enclose proof] /services /works b:3 ]

Offered?

Offered?

.................................... Signature of bidder date

Bidding procedure enquiries may be directed to: to:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS

To enable the organ of state to view the taxpayer's profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd),

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is "NO" to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

.............................

Offer to be valid for 30 days from the closing date of bid.

VAT at 15% r

Grand total (bid price in RSA currency with all r

Applicable taxes included)

I (full name)_________________________________________, in my capacity as ________________,

the duly authorized representative of _________________________________________(company

name) hereby declares that the offer is in accordance with the attached specification, notes to

suppliers & accepts all conditions/ clauses contained in the said documents.

• Evaluation uses the 80/20 preference point system under the Preferential Procurement Regulations 2022.
• Maximum points: 80 for price, 10 for Specific Goal 1 (51% or more women owned), 10 for Specific Goal 2 (locality within City of Johannesburg).
• Total possible points: 100.
• Points for price are calculated using the formula: Ps = 80

• (1 - (Pt - Pmin) / Pmin) for the 80/20 system.

• Bidders must submit proof/documentation to claim preference points for specific goals; failure to do so means points are not claimed.
• JCPZ may require substantiation of any preference claim at any time.
• Compliance documents may only be requested from qualifying, shortlisted, or recommended service providers.
• If requested, service providers have 7 days to respond; failure leads to elimination.

• Catering for Women's Day event on 27 August 2026 for approximately 700 people.
• On arrival: Tea (250 people), coffee (250 people), juice in jugs (200 people) served with appropriate cups; scones with jam (350) and cheese (350).
• Mini wraps: cheese and tomato (100 people), chicken mayo (100 people).
• Assorted muffins (700 people).
• Bottled water on tables: still (800) and sparkling (200).
• Lunch: rice and creamy samp (700 people), beef stew (700 people), roasted chicken (700 people), gravy (700 people), butternut cubes (700 people), Greek salad (700 people), three beans salad (700 people).
• Must cater for 10 Halaal and 10 vegetarian people; provide Halaal certificate.
• Dessert: cake squares (red velvet, carrot, chocolate) 5cm x 5cm (700 people).
• Soft drinks: 330ml cold drink cans (350) and 100% fruit juice (350) varieties.
• Caterer must supply: cups (coffee, juice, tea), saucers, side plates, plates, glasses, cutlery, napkins, tablecloths for serving station, buckets and ice for drinks, plastic straws.

Completion in full of the Bill of Quantities (BOQ)/ Specification

Provide valid Health Certificate (Certificate of acceptability of food premises)

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[A valid ck document and share certificate as well as rates and taxes or

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ................................................

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Mbd 3.1

4 pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including

Prices subject to rates of exchange variations) will not be

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

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4.7.1 If so, furnish particulars:

• All prices quoted must be firm and inclusive of VAT.
• Complete the Bill of Quantities (BOQ) / specification in full.
• Use the MBD 3.1 pricing schedule – firm prices only; non-firm prices will not be considered.
• Offer valid for 30 days from closing date.
• Grand total must be in RSA currency including all applicable taxes (VAT at 15%, PAYE, income tax, UIF, SDL).
• All delivery costs must be included in the bid price.
• No goods or services to be delivered before an official order is received.

• Must be registered on the Central Supplier Database (CSD) of National Treasury and provide CSD vendor number.
• Provide valid Tax Compliance Status (TCS) PIN or CSD number; or submit a printed TCS certificate.
• For joint ventures/consortia/sub-contractors, each party must submit separate TCS/CSD.
• Provide valid Health Certificate (Certificate of Acceptability) for food premises.
• Provide valid COIDA letter of good standing from Department of Labour.
• Provide Halaal certificate in bidder's name or signed agreement with Halaal certificate holder.
• Provide company shareholder certificates and ID copies of owners.
• Provide proof of company address and directors' proof of residence (municipal statement not older than 3 months, not in arrears >90 days, or valid lease).
• If a joint venture, submit a valid JV agreement meeting specified requirements.
• Complete and submit MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination).
• Bidders must not be in service of the state; declare any conflicts of interest.
• Must not be listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters.
• Bidders must not have been convicted of fraud/corruption in past 5 years.
• B-BBEE status level verification certificate or sworn affidavit required.
• Foreign suppliers must complete Part B:3 questionnaire.
• JCPZ is committed to combat fronting; fronting enterprises will be blacklisted and reported.

• Provide valid Companies’ proof of address and/ or Director’s proof of residence – If there are two or

more directors, all must submit proof of residence (Only latest municipal statement not older than three

(3) months (not in arrears for more than 90 days) or valid lease agreement in their area of jurisdiction

• Provide Valid COIDA Certificate from Department of Labor (Letter of good standing);
• Provide Halaal certificate in the bidder’s name or signed Agreement between Halaaal

certificate holder and bidder accompanied by Halaal certificate

• Provide company shareholder certificate/s
• Provide ID copy of owner/s of the company
• Provide a valid Joint Venture (JV) agreement signed by all parties with all individual parties’

mandatory documents submitted; if applicable. A good joint venture agreement:

o should clearly and comprehensively set out the contributions to be made by each

member towards the activities of the joint venture in securing and executing the

contract and should allocate monetary values to such contributions.

o should record the percentage participation by each member in all aspects of the

fortunes of the joint venture, including risks, rewards, losses and liabilities.

o should provide for meaningful input by all members to the policy making and

management activities of the joint venture.

o should provide for the establishment of a management body for the joint venture.

o should provide measures to limit, as far as possible, losses to the joint venture by the

default of a member.

o should promote consensus between the members whilst ensuring that the activities of

the joint venture will not be unduly hindered by failure to achieve it;

o should provide for rapid, cheap and easy interim dispute resolution and for effective

final dispute resolution, if required; and

o should be sufficiently flexible to allow for joint ventures which differ in nature,

objectives, inputs by members, management systems, etc.

• Provide Proof of registration with CSD (Central Supplier Database) at National Treasury compliant

with all regulatory requirements;

• The use of correction fluid is strictly prohibited and shall lead to disqualification;
• All corrections must be initialed by the bidder.
• Completion of the entire tender document as issued or downloaded is compulsory

Special Conditions

• RFQ’s would state the evaluation criteria that would among others:

a) State out clearly all mandatory as well as administrative requirements specific to that bid;

b) Special conditions that apply to that bid if there are any;

c)Evaluation process to be followed either functionality and/or price

d)That compliance documents should only be requested from qualifying, shortlisted or

recommended service providers that passed the previous stages mentioned above;

e) Clause 5(d) should be implemented by giving service providers within seven (7) days from a day

when a letter of request was issued to respond, of which failure to adhere to that timeline should

result to elimination

• Accepted RFQ’s will be communicated by way of an official order. Accordingly, no goods, work or service must

be prepared or delivered before an official order is received by the respondent

• The process of closing and opening of RFQ’s is open for all service providers who submitted quotations

Confidential | JCPZ

• The lowest, or any tender will not necessarily be accepted and Johannesburg City Parks and Zoo reserves the

right to accept any tender either in whole or in part.

• Evaluation Criteria: 80/20 Preference point system as presented in the preferential procurement regulations 2022,

for this purpose MBD 1, MBD 3,1, MBD 4, MBD6.1, MBD 8 and MBD 9 forms should be scrutinized, completed

and submitted together with your quotation.

1. All prices quoted must be firm and be inclusive of Value Added Tax (VAT).

meaning thereof, or that he/she is refusing or delaying to execute the contract or that he/she is carrying on

the work at such rate of progress as to ensure delivery by the “date of delivery” that the time has expired

within which delivery should have taken place, general poor performance or in the event of any other failure

or default or has misrepresented information provided, JCPZ shall:

(i) notify the supplier to make good the failure or default (i.e. this does not apply to suppliers/contractors who

deliberately provide incorrect, fraudulent or misleading information)

(ii) terminate the contract after expiration of the notice period, if his/her performance has not improved or the

failure has not been remedied

(iii) impose a monetary penalty for any loss JCPZ may have suffered where required in terms of the contract

terms

(iv) automatically appoint the second best supplier or agent to perform such work as the initial supplier may

have neglected to do

(v) advise the CIDB to note the poor performance or termination, where it is construction related work

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• Required by: ........................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin

........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

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Mbd 4

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

15 ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

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of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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Mbd 8

Declaration of bidder’s past supply chain management practices

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9)

must be completed and submitted with the bid:

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• RFQ’s would state the evaluation criteria that would among others:

a) State out clearly all mandatory as well as administrative requirements specific to that bid;

b) Special conditions that apply to that bid if there are any;

c)Evaluation process to be followed either functionality and/or price

d)That compliance documents should only be requested from qualifying, shortlisted or

recommended service providers that passed the previous stages mentioned above;

e) Clause 5(d) should be implemented by giving service providers within seven (7) days from a day

when a letter of request was issued to respond, of which failure to adhere to that timeline should

result to elimination

• Accepted RFQ’s will be communicated by way of an official order. Accordingly, no goods, work or service must

be prepared or delivered before an official order is received by the respondent

• The process of closing and opening of RFQ’s is open for all service providers who submitted quotations

Confidential | JCPZ

• The lowest, or any tender will not necessarily be accepted and Johannesburg City Parks and Zoo reserves the

right to accept any tender either in whole or in part.

• Evaluation Criteria: 80/20 Preference point system as presented in the preferential procurement regulations 2022,

for this purpose MBD 1, MBD 3,1, MBD 4, MBD6.1, MBD 8 and MBD 9 forms should be scrutinized, completed

and submitted together with your quotation.

1. All prices quoted must be firm and be inclusive of Value Added Tax (VAT).

2. The lowest, or any, offer will not necessarily be accepted and Johannesburg City Parks and Zoo reserves the

right to accept any offer either in whole or in part.

3. No offer shall be considered unless it has been signed and accompanied by sufficient information to show

whether or not the goods offered comply with the specifications.

4. The offer herein shall remain binding and open for acceptance by Johannesburg City Parks and Zoo during the

validity period indicated and calculated from the closing time of the RFQ.

5. Blocking of Suppliers

(1) JCPZ will establish a database of suppliers and /or persons prohibited from doing

business with the organization. This database may include: -

a. any prospective provider whose name appears on the National

Treasury’s database as a person prohibited from doing business

with the public sector;

b. any prospective provider or any of its directors have been found

guilty of abuse of any SCM system, corruption or fraud in the past

five years; and

c. Non-performing and / or under-performing suppliers.

d. Blocking of supplier/s for a period not less than a financial year.

(2) JCPZ reserves the right to reject bids from any supplier listed in

the database.

All Service Providers that are currently not on the Central Supplier Database of National Treasury www.csd.gov.za are

required to register and provide the CSD vendor number when submitting quotations/tenders. For more information on

Tenders and Quotations visit our website www.jhbcityparks.com as well as on www.etenders.gov.za

JOHANNESBURG CITY PARKS AND ZOO is committed to combat fronting. Insofar as it is legally permitted to do so,

and provided that service delivery will not be severely influenced, contracts executed by fronting enterprises will be

cancelled, the service provider in question will be blacklisted on its database of service providers and reported to the

applicable authorities.

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Contract default and penalties

Where it appears that the supplier is not executing the contract in accordance with the true intent and

meaning thereof, or that he/she is refusing or delaying to execute the contract or that he/she is carrying on

the work at such rate of progress as to ensure delivery by the “date of delivery” that the time has expired

within which delivery should have taken place, general poor performance or in the event of any other failure

or default or has misrepresented information provided, JCPZ shall:

(i) notify the supplier to make good the failure or default (i.e. this does not apply to suppliers/contractors who

deliberately provide incorrect, fraudulent or misleading information)

(ii) terminate the contract after expiration of the notice period, if his/her performance has not improved or the

failure has not been remedied

(iii) impose a monetary penalty for any loss JCPZ may have suffered where required in terms of the contract

terms

(iv) automatically appoint the second best supplier or agent to perform such work as the initial supplier may

have neglected to do

(v) advise the CIDB to note the poor performance or termination, where it is construction related work

Submissions must be in sealed envelopes clearly marked with reference number and

Description “jcpz/scm.............

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Request for quotation form

Description: catering for women’s day event :27/08/2026

SPECIFICATION OR TERMS OF REFERENCE (below)

Item Description Unit price Total Cost

Excl. Vat Excl. vat

On Arrival:

• Tea (250 people), coffee (250 people), juice in jugs (200

people). Tea and coffee to be served with coffee cups and juice

to be served with juice cups.

• Scones served with jam (350) and cheese (350)

Mini wraps:

• Cheese and tomato (100 People)
• Chicken Mayo (100 People))

Assorted muffins: (700 people)

Bottled water on tables (still 800 and sparkling 200)

Lunch

• Rice, creamy samp for 700 people
• Beef stew for 700 people
• Roasted Chicken for 700 people
• Gravy for 700 people
• Butternut (well-cooked cubes) for 700 people
• Greek Salad (Creamy salad dressing) for 700 people
• Three beans Salad (Fried) for 700 people
• The caterer will be required to cater for 10 Halaal and

Vegetarian people and will also be required to present a Halaal

certificate.

Dessert

• Cake squares: Red velvet cake, carrot cake, and chocolate

cake (square size 5cm by 5cm) (700 people)

Soft drinks

• 1 Can of 330ml cold drink (350) and 100% fruit juice (350)

Varieties)

NB: Caterer to bring cups (for coffee, juice and Tea), saucers, side

plates, plates, glasses, cutlery, napkins, tables clothes for serving

station, buckets and ice for drinks, plastic straws.

Grand Total Excl. Vat

Vat

Grand Total Incl. Vat

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Company Registered Name: ________________________________

Company registration no: ____________________ VAT Reg. No: _________________

Tax Reg. No: _________________ CIDB No (If Applicable). ____________________

Central Supplier Database Vendor No (CSD): ________________________

For Office use only:

Evaluation criteria: Preferential Procurement Regulations 2022.

Points points claimed

Price: 80 ____________

Specific goals 1 : 51% or more women owned 10 ____________

Specific goals 2: locality (within coj) 10 ____________

Total points for the price and goals: 100 ____________

Conditions:

1. Return all MBD Forms and signed
2. All prices quoted must be firm and be inclusive of Value Added Tax (VAT).
3. The lowest, or any, offer will not necessarily be accepted and Johannesburg City Parks and Zoo

reserves the right to accept any offer either in whole or in part.

4. No offer shall be considered unless it has been signed and accompanied by sufficient information

to show whether or not the goods offered comply with the specifications.

5. The offer herein shall remain binding and open for acceptance by Johannesburg City Parks and Zoo

during the validity period indicated and calculated from the closing time of the RFQ.

Name: __________________________________ signature: ____________________

Capacity: _______________________________ date: _________________________

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Mbd 1

Invitation to bid

You are hereby invited to bid for requirements of the (name of municipality/ municipal entity)

Bid number: closing date: closing time:

right to accept any offer either in whole or in part.

whether or not the goods offered comply with the specifications.

validity period indicated and calculated from the closing time of the RFQ.

required to register and provide the CSD vendor number when submitting quotations/tenders. For more information on

and provided that service delivery will not be severely influenced, contracts executed by fronting enterprises will be

cancelled, the service provider in question will be blacklisted on its database of service providers and reported to the

applicable authorities.

Confidential | JCPZ

• RFQ’s would state the evaluation criteria that would among others

c)Evaluation process to be followed either functionality and/or price

recommended service providers that passed the previous stages mentioned above;

• Evaluation Criteria: 80/20 Preference point system as presented in the preferential procurement regulations 2022,

serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

(b) Specific Goals.

11 The maximum points for this tender are allocated as follows

Specific goals 1 : 51% or more women 10

Specific goals 2: locality (within coj) 10

Total points for Price and SPECIFIC GOALS 100

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is,

Evaluation criteria: Preferential Procurement Regulations 2022.

Points points claimed

Specific goals 1 : 51% or more women owned 10 ____________

Specific goals 2: locality (within coj) 10 ____________