RFQ: supply, delivery and installation of curtains & blinds at mpila camp (hip) – ezemvelo KZN wildlife

{"closingDate":"11 August 2026","closingTime":"11:00 AM","briefingSession":"{"date":"18 August 2026","time":"11:00 AM","venue":"HILLTOP RESORT, HLUHLUWE-IMFOLOZI PARK","is_compulsory":true}"}

{"name":"Mr. Themba","email":"[email protected]","phone":"035 590 1340","department":"SUPPLY CHAIN MANAGEMENT","address":null}

Returnable Documents: 10 people. will be verified on CSD. The CSD report must be, preferred address as indicated on the CSD, Geographical Location: KwaZulu 10 report. The CSD report must be attached as Natal Province, 2.2 Company registration number: .....................................................................

The bid evaluation process.

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0800 701 701 anytime of 29

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference

points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and;

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

(a) The applicable preference point system for this tender is the 80/20 preference point system.

(b) 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a Bidder to submit proof or documentation required in terms of this Bid to claim points for specific

goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

rt of all tenders invited. It contains general information and serves as a claim form for preference

quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the

2. Mpila camp 7 bed cottage unit

Refer to annexure 2 mpila 7 bed cottage 01

3. Installation and Commissioning (including all labour,

fittings, and final setup) 01

Sub total

VAT 15%

Grand total (quote price in RSA currency with all applicable taxes

R included)

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

Grand total:

Note:

• All delivery costs must be included in the bid price, for delivery at the prescribed destination.
• All other related cost must be included in the pricing

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Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of

transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and

further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details

required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will

automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest1 in the enterprise, employed by the state? YES/NO

2.1.1. If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole

proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise,

in table below.

Full Name Identity Number Name of State institution

2.2. Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring

institution? YES/NO

2.2.1. If so, furnish particulars:

................................................................................................

................................................................................................

2.3. Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling

1 the power, by one person or a group of persons holding the majority of the equity of

an enterprise, alternatively, the person/s having the deciding vote or power to

influence or to direct the course and decisions of the enterprise.

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interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022; the

General Conditions of Contract (GCC) and the following applicable other Special Conditions of Contract.

Ezemvelo KZN Wildlife is a South African state-owned conservation agency established in terms of the KwaZulu-Natal Nature

Conservation Management Act (Act No. ) with the mandate of conserving; protecting; controlling, and managing protected

areas and their biological diversity, which represents the indigenous fauna, flora, landscapes and associated cultural heritage of the

KwaZulu-Natal (KZN) province. As a public entity, Ezemvelo is also governed by the Public Finance Management Act, Act (as

amended by Act ) and listed as a Schedule 3 Part C public entity.

As one of the leaders in global biodiversity conservation, the organization manages more than 110 protected areas in the KZN province.

Ezemvelo nature reserves house some of the rare and most valuable biodiversity species and cultural heritage sites in the World that

are spread across 110 protected areas (of which 34 have tourism facilities or resorts) in a total land surface area amounting to more than

800,000 ha. Some of Ezemvelo tourism facilities are situated in one (1) of two (2) World Heritage sites in the province, namely the Maloti-

Drakensburg that draws a number of local and foreign tourists to drive ecotourism growth and creates both local economic and rural

development. Thus, promoting tourism destination development and contribute towards the transformation of national, provincial, and

local tourism sectors.

3. Evaluation PHASES

The bid shall be evaluated in Four (4) phases, the details of the evaluation stages are outlined below:

3.1. Phase 1: Administrative Compliance:

• The Entity must be registered as a service provider on the Central Supplier Database (CSD). If you are not registered proceed

to complete the registration of your company prior to submitting your proposal.

• The bidder has made the necessary disclosures on SBD4.
• The bidder must indicate the enterprise status by ticking the appropriate box in the authority to sign. A director may appoint

himself/herself if they are the one signing all documents in connection with this bid and any contract resulting therefrom on behalf

of the enterprise. (Details of the authorised representative and their specimen signature must be fully completed in the

designated space of the form as well as details and signatures of all directors).

• Bid documents must be properly received on the bid closing date and time specified on the invitation.
• Bidder must ensure compliance with their tax obligations. No tender may be awarded to any tenderer whose tax matters have

not been declared by the SARS to be in order.

• In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate TCS.
• The bid document must be fully completed, dated, and signed. All signatures must be original.
• The bidder or any of its directors/shareholders is not listed on the Register of Tender Defaulters in terms of the Prevention and

Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector.

• The bidder or any of its directors/shareholders are not restricted from doing business with government in terms of SCM Practice

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Note .

• Compulsory briefing of meeting attendance.

3.2. Phase 2: Mandatory requirements

Bidders are to provide the required documents as per all mandatory requirements stipulated in this document.

NOTE: It is MANDATORY for the Bidder to submit relevant documentation in respect of the below and failure to do so will result in

the bid being considered as incomplete and THUS NOT BE CONSIDERED.

No. Mandatory requirements

1. Company experience requirements

Bidders are required to submit a minimum of one (1) reference letter for a project undertaken within the past ten (10)

years, relating to: interior fit-out and space implementation works

• Supply and install interior mount or
• A similar project of comparable scope and nature

Means of Verification

The submitted reference letter must include the following details:

a. Description of the services rendered

b. Name of the client / organisation

c. The client’s official letterhead or company stamp

d. Contact details of the client’s representative (name and contact information)

.

3.3. Phase 3: Technical evaluation (Samples)

• Technical evaluation involves evaluating quotations for technical compliance with line-item requirements.
• Only bidders who pass Phase 1 will be requested to submit samples, which must be made available for inspection

upon request. Due to the anticipated high volume of responses, Ezemvelo KZN Wildlife reserves the right to request

samples only from the highest-ranked service providers.

• Samples may be requested for specific items, or bidders may be asked for catalogues.
• Ezemvelo KZN Wildlife is not responsible for improperly sealed samples, which will be rejected.
• Submitted samples will be assessed for compliance with specifications.
• For items with various sizes and colour, only one representative sample should be submitted, correctly labelled to

indicate all represented item numbers. Bidders whose samples do not meet specifications will be disqualified.

• All samples submitted for visual screening must accurately represent the product intended for supplying Ezemvelo

KZN Wildlife.

Samples to be evaluated:

a. All samples will be evaluated against specification.

b. Bidder that submits samples that does not meet specification will be disqualified

c. Ezemvelo KZN Wildlife will not be held liable for any item(s) damaged during the sample checking or evaluation.

d. The following items are required to be submitted during Phase2 (Technical Evaluation):

1. The bidders who passed phase two (2) will be requested to submit swatches in line with specification provided.

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3.4. Phase 4: Price and preference

• The applicable preference point system for this tender is the 80/20 preference point system.
• Points shall be awarded for price is (80) and (20) for specific goals.
• Points will be allocated based on the percentage of ownership per goal. Information will be verified on CSD. The CSD report must

be attached as proof. The specific goals for the tender and points claimed are indicated by the table indicate on the SBD 6.1.

4. Award of contract

Ezemvelo KZN Wildlife reserves the right to either appoint more than one bidder and/or NOT to make an appointment. The

Entity also reserves its right to negotiate the final price of those bids deemed technically compliant.

5. Quotation submission

Quotations must be emailed to [email protected] before the closing time and date. Failure to send to the dedicated

email address will result in your bid being disqualified. Please state the RFQ number as the reference number on the subject line

when responding to the RFQ. NB: Only Quotations submitted in a PDF format will be considered for evaluation and failure

to comply will invalidate your bid. Quotations must be submitted in an E-MAIL. If the size of submission is big, the bidder must

compress the document into one file. Submission of more than one E-MAIL will result in your bid being disqualified. Quotations

must be submitted in an E-MAIL. If the size of submission is big, the bidder must compress (Zip file) the document into one file.

Submission of more than one E-MAIL will result in your bid being disqualified.

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1. Refere to annexure 1 mpila 5 bed chalet unit specification

2. Refer to annexure 2 mpila 7 bed cottage unit specification

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(Professional services)

RFQ NUMBER: RFQ 03/08/2026 CLOSING DATE: 18 August 2026

DESCRIPTION: SUPPLY, DELIVERY AND INSTALLATION OF CURTAINS & CLOSING TIME: 11:00am

BLINDS AT MPILA CAMP(HiP) OF EZEMVELO KZN WILDLIFE

Offer to be valid for 90 calendar days from the closing date of quotation.

Item description unit price total price

QUANTITY Excl. VAT Excl. VAT

Supply, deliver and installation of curtains, blinds and other materials for mpila camp at the

Following units:

1. Mpila camp 5 bed chalet unit

Refer to annexure 1 mpila 5 bed chalet 01

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Sbd 3.3

Pricing schedule

(Professional services)

RFQ NUMBER: RFQ 03/08/2026 CLOSING DATE: 18 August 2026

DESCRIPTION: SUPPLY, DELIVERY AND INSTALLATION OF CURTAINS & CLOSING TIME: 11:00am

BLINDS AT MPILA CAMP(HiP) OF EZEMVELO KZN WILDLIFE

Offer to be valid for 90 calendar days from the closing date of quotation.

Note:

• All delivery costs must be included in the bid price, for delivery at the prescribed destination.
• All other related cost must be included in the pricing

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Sbd 4

Bidder’s disclosure

combining their expertise, property, capital, efforts, skill and knowledge in an

activity for the execution of a contract.

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sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA SCM

Instruction /22 on preventing and combating abuse in the supply chain management system

the supplies covered by the bid will be manufactured.

1.17. “Local content” means that portion of the bidding price, which is not included in the imported content if local

manufacture does take place.

1.18. “Manufacture” means the production of products in a factory using labour, materials, components, and machinery

and includes other related value-adding activities.

1.19. “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

1.20. “Contract site”, where applicable, means the place indicated in bidding documents.

1.21. “Purchaser” means the organization purchasing the goods.

1.22. “Republic” means the Republic of South Africa.

1.23. “SCC” means the Special Conditions of Contract.

1.24. “Services” means those functional services ancillary to the supply of the goods, such as transportation and any

other incidental services, such as installation, commissioning, provision of technical assistance, training, catering,

gardening, security, maintenance and other such obligations of the supplier covered under the contract.

1.25. “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

GCC 2 Application

2.1. These general conditions are applicable to all bids, contracts and orders including bids for functional and

professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding immovable

property, unless otherwise indicated in the bidding documents.

2.2. Where applicable, special conditions of contract laid down to, cover specific supplies, services or works.

2.3. Where such special conditions of contract are in conflict with these general conditions, the special conditions shall

apply.

GCC 3 General

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in

the preparation and submission of a bid. Where applicable a non-refundable fee for documents may be charged.

3.2. With certain exceptions (National Treasury’s eTender website), invitations to bid are only published in the

2.1 Name of company/SPV...............................................................................

2.2 Company registration number: .....................................................................

2.3 Type of company/ firm

 Partnership/Joint Venture / Consortium/

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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2.4 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on

the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor

may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not

been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10

years, after the audit alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

.......................................................................................................

Signature(s) of bidder(s)

Surname and name: .....................................................................................

Date: .....................................................................................

Address: .....................................................................................

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GCC 1 Definitions - The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the

contract form signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and proper performance of

his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of

a public official in the procurement process or in contract execution.

1.5. "Countervailing duties” imposed in cases where an enterprise abroad is subsidized by its government and

encouraged to market its products internationally.

1.6. “Country of origin” means the place where the goods were mined, grown, or produced, or from which the services

are supplied. Goods produced when, through manufacturing, processing or substantial and major assembly of

components, a commercially recognized new product results that is substantially different in basic characteristics

or in purpose or utility from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10. “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on

the specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and

charges involved until the supplies are so delivered and a valid receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices

than that of the country of origin and which have the potential to harm the local industries in the RSA.

1.12. ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or

negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its

sovereign capacity, wars, or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the

execution of a contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or

after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the bidder

of the benefits of free and open competition.

1.14. “GCC” mean the General Conditions of Contract.

1.15. “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to

the purchaser under the contract.

1.16. “Imported content” means that portion of the bidding price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by

the supplier or his subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct

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importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty at the

Printer, Private Bag X85, Pretoria 0001, or accessed electronically from www.treasury.gov.za

GCC 4 Standards

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

GCC 5 Use of contract documents and information

5.1. The supplier shall not disclose, without the purchaser’s prior written consent, the contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the

purchaser in connection therewith, to any person other than a person employed by the supplier in the

performance of the contract. Disclosure made to any such employed person is in confidence and shall extend only

as far as may be necessary for purposes of such performance.

5.2. The supplier shall not make, without the purchaser’s prior written consent, use of any document or information

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mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the

purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s performance under

the contract if so required by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by the purchaser, if so required by

the purchaser.

GCC 6 Patent rights

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or

industrial design rights arising from use of the goods or any part thereof by the purchaser.

GCC 7 Performance security

7.1. Within thirty days (30) of receipt of the notification of contract award, the successful bidder shall furnish to the

purchaser the performance security of the amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting

from the supplier’s failure to complete his obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract, or in a freely convertible currency

acceptable to the purchaser and shall be in one of the following forms:

7.3.1. bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country

or abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form

acceptable to the purchaser; or

7.3.2. a cashier’s or certified cheque

7.4. The performance security will be discharged by the purchaser and returned to the supplier within thirty (30) days

following the date of completion of the supplier’s performance obligations under the contract, including any

warranty obligations, unless otherwise specified in SCC.

GCC 8 Inspections, tests and analyses

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any stage during

production or execution or on completion be subject to inspection, the premises of the bidder or contractor shall

be open, at all reasonable hours, for inspection by a representative of the purchaser or an organization acting on

behalf of the purchaser.

8.3. If there are no inspection requirements indicated in the bidding documents and contract

makes no mention, but during the contract period, it is decided that inspections shall be carried out, the purchaser

shall itself make the necessary arrangements, including payment arrangements with the testing authority

concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in accordance with

the contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements,

irrespective of whether such supplies or services are accepted or not, the supplier shall defray the cost in

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connection with these inspections, tests, or analyses.

8.6. Supplies and services referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements

may be rejected.

8.7. Any contract supplies may on or after delivery be inspected, tested or analysed and may be rejected if found not

to comply with the requirements of the contract. Such rejected supplies are held at the cost and risk of the supplier

who shall, when called upon, remove them immediately at his own cost and forthwith substitute them with supplies,

which do comply with the requirements of the contract. Failing such removal the rejected supplies shall be returned

at the suppliers cost and risk. Should the supplier fail to provide the substitute supplies forthwith, the purchaser

may, without giving the supplier further opportunity to substitute the rejected supplies, purchase such supplies as

may be necessary at the expense of the supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract because of

a breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

GCC 9 Packing

9.1. The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during

transit to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without

limitation, rough handling during transit and exposure to extreme temperatures, salt, and precipitation during

transit, and open storage. Packing, case size and weights shall take into consideration, where appropriate, the

remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit.

9.2. The packing, marking, and documentation within and outside the packages shall comply strictly with such special

requirements as shall be expressly provided for in the contract, including additional requirements, if any, specified

in SCC, and in any subsequent instructions ordered by the purchaser.

GCC 10 Delivery and Documentation

10.1. The supplier in accordance with the terms specified in the contract shall make delivery of the goods/services.

10.2. Documents submitted by the supplier are specified in SCC.

GCC 11 Insurance

11.1. The goods supplied under the contract are fully insured in a freely convertible currency against loss or damage

incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified in the SCC.

GCC 12 Transportation

12.1. Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC.

GCC 13 Incidental services

13.1. The supplier may be required to provide any or all of the following services, including additional services, if any,

specified in SCC:

13.1.1. Performance or supervision of on-site assembly and/or commissioning of the supplied goods;

13.1.2. Furnishing of tools required for assembly and/or maintenance of the supplied goods;

13.1.3. Furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

13.1.4. Performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by

the parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract;

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and

13.1.5. Training of the purchaser’s personnel, at the supplier’s plant and/or on-site, conducted in assembly, start-up,

operation, maintenance, and/or repair of the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall

be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by

the supplier for similar services.

GCC 14 Spare parts

14.1. As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications,

and information pertaining to spare parts manufactured or distributed by the supplier:

14.1.1. Such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall

not relieve the supplier of any warranty obligations under the contract; and

14.1.2. In the event of termination of production of the spare parts:

14.1.2.1. Advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to

procure needed requirements; and

14.1.2.2. Following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and

specifications of the spare parts, if requested.

GCC 15 Warranty

15.1. The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current

models and those they incorporate all recent improvements in design and materials unless provided otherwise

in the contract. The supplier further warrants that all goods supplied under this contract shall have no defect,

arising from design, materials, or workmanship (except when the design and/or material is required by the

purchaser’s specifications) or from any act or omission of the supplier, that may develop under normal use of

the supplied goods in the conditions prevailing in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may

be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen (18)

months after the date of shipment from the port or place of loading in the source country, whichever period

concludes earlier, unless specified otherwise in SCC.

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed,

repair or replace the defective goods or parts thereof, without costs to the purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser

may proceed to take such remedial action as may be necessary, at the supplier’s risk and expense and

without prejudice to any other rights, which the purchaser may have against the supplier under the contract.

GCC 16 Payment

16.1. The method and conditions of payment to be made to the supplier under this contract shall be specified in SCC.

16.2. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and

upon fulfilment of other obligations stipulated in the contract.

16.3. Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after

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submission of an invoice or claim by the supplier.

16.4. Payment will be made in Rand unless otherwise stipulated in SCC

GCC 17 Prices

17.1. Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from

the prices quoted by the supplier in his bid, with the exception of any price adjustments authorized in SCC or in

the purchaser’s request for bid validity extension, as the case may be.

GCC 18 Contract amendment

18.1. No variation in or modification of the terms of the contract shall be made except by written amendment signed by

the parties concerned.

GCC 19 Assignment

19.1. The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with

the purchaser’s prior written consent.

GCC 20 Subcontract

20.1. The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not already

specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or

obligation under the contract

GCC 21 Delays in supplier’s performance

21.1. Delivery of the goods and performance of services shall be made by the supplier in accordance with the time

schedule prescribed by the purchaser in the contract.

21.2. If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions

impeding timely delivery of the goods and performance of services, the supplier shall promptly notify the

purchaser in writing of the fact of the delay, its likely duration, and its cause(s). As soon as practicable after receipt

of the supplier’s notice, the purchaser shall evaluate the situation and may at his discretion extend the supplier’s

time for performance, with or without the imposition of penalties, in which case the extension shall be ratified by

the parties by amendment of contract.

21.3. No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national

department, provincial department, or a local authority.

21.4. The right is reserved to procure outside of the contract small quantities or to have minor essential services

executed if an emergency arises, the supplier’s point of supply is not situated at or near the place where the

supplies are required, or the supplier’s services are not readily available.

21.5. Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations

shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of

time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.

21.6. Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without

cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in

substitution of the goods not supplied in conformity with the contract and to return any goods delivered later at

the supplier’s expense and risk, or to cancel the contract and buy such goods as may be required to complete

the contract and without prejudice to his other rights, be entitled to claim damages from the supplier.

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GCC 22 Penalties

22.1. Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within

the period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies under the

contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed

goods or unperformed services using the current prime interest rate calculated for each day of the delay until

actual delivery or performance. The purchaser may also consider termination of the contract pursuant to GCC

Clause 23.

GCC 23 Termination for default

23.1. The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent

to the supplier, may terminate this contract in whole or in part:

23.1.1. If the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within any

extension thereof granted by the purchaser pursuant to GCC Clause 21.2;

23.1.2. If the Supplier fails to perform any other obligation(s) under the contract; or

23.1.3. If the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in competing

for or in executing the contract.

23.2. In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such

terms and in such manner as it deems appropriate, goods, works or services similar to those undelivered, and

the supplier shall be liable to the purchaser for any excess costs for such similar goods, works or services.

GCC 24 Anti-dumping and countervailing duties and rights

24.1. When, after the date of bid, provisional payments are required, or anti-dumping or countervailing duties are

imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in respect of

any dumped or subsidized import, the State is not liable for any amount so required or imposed, or for the amount

of any such increase. When, after the said date, such a provisional payment is no longer required or any such

anti-dumping or countervailing right is abolished, or where the amount of such provisional payment or any such

right is reduced, any such favourable difference shall on demand be paid forthwith by the contractor to the State

or the State may deduct such amounts from moneys (if any) which may otherwise be due to the contractor in

regard to supplies or services which he delivered or rendered, or is to deliver or render in terms of the contract

or any other contract or any other amount which may be due to him

GCC 25 Force Majeure

25.1. Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of its

performance security, damages, or termination for default if and to the extent that his delay in performance or

other failure to perform his obligations under the contract is the result of an event of force majeure.

25.2. If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition and

the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to perform

its obligations under the contract as far as is reasonably practical, and shall seek all reasonable alternative means

for performance not prevented by the force majeure event.

GCC 26 Termination for insolvency

26.1. The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier

becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the supplier,

provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will

accrue thereafter to the purchaser.

GCC 27 Settlement of disputes

27.1. If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in connection

with or arising out of the contract, the parties shall make every effort to resolve amicably such dispute or

difference by mutual consultation.

27.2. If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation,

then either the purchaser or the supplier may give notice to the other party of his intention to commence with

mediation. No mediation in respect of this matter may be commenced unless such notice is given to the other

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party.

27.3. Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African court of

law.

27.4. Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.

27.5. Notwithstanding any reference to mediation and/or court proceedings herein,

27.5.1. The parties shall continue to perform their respective obligations under the contract unless they otherwise

agree; and

27.5.2. The purchaser shall pay the supplier any monies due the supplier.

GCC 28 Limitation of liability

28.1. Except in cases of criminal negligence or wilful misconduct, and in the case of infringement pursuant to Clause

6;

28.1.1. The supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or

consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided that

this exclusion shall not apply to any obligation of the supplier to pay penalties and/or damages to the purchaser;

and

28.1.2. The aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise, shall not

exceed the total contract price, provided that this limitation shall not apply to the cost of repairing or replacing

defective equipment.

GGC 29 Governing language

29.1. The contract shall be written in English. All correspondence and other documents pertaining to the contract

that is exchanged by the parties shall also be written in English.

GCC 30 Applicable law

30.1. The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC.

GCC 31 Notices

31.1. Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail and any

other notice to him shall be posted by ordinary mail to the address furnished in his bid or to the address notified

later by him in writing and such posting shall be deemed to be proper service of such notice

31.2. The time mentioned in the contract documents for performing any act after such aforesaid notice has been given,

shall be reckoned from the date of posting of such notice

GCC 32 Taxes and duties

32.1. A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies

imposed outside the purchaser’s country.

32.2. A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the

contracted goods to the purchaser.

32.3. No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid,

the Entity must be in possession of a tax clearance certificate, submitted by the bidder. This certificate must be

an original issued by the South African Revenue Services

GCC 33 National Industrial Participation Programme

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33.1. The NIP Programme administered by the Department of Trade and Industry shall be applicable to all

contracts that are subject to the NIP obligation.

GCC 34 Prohibition of restrictive practices

34.1. In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement between, or

concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between parties in a

horizontal relationship and if a bidder (s) is / are or a contractor(s) was / were involved in collusive bidding (or bid

rigging).

34.2. If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has/have

engaged in the restrictive practice referred to above, the purchaser may refer the matter to the Competition

Returnable Documents: Not specified in the document. Bidders must refer to the official RFQ document for submission instructions, required forms, and disqualification risks.

• Curtains for Living/Dining Room: Self-lined/4-pass (total blackout) fabric, colour stone/beige, width 280cm, composition 100% polyester, wash care 30°C machine washable, GSM 150. Windows: 1 (3500W x 2200 drop), 2 (2250W x 2200 drop), 3 (2250W x 2200 drop), 4 (2250W x 2200 drop). Curtain treatment: pinch pleat header with pin hooks. Supply new wooden rings (dark brown) for existing rods (11 rings per running meter).
• Kitchen: Wooden Venetian blind 50mm, colour antique wood, size 1800mm width x 1500 drop.
• Passage: Wooden Venetian blind 50mm, colour antique wood, size 1800mm width x 1500 drop.
• Bathrooms: Wooden Venetian blind 50mm, colour antique wood, size 1600mm width x 1000 drop.
• Toilet: Wooden Venetian blind 50mm, colour antique wood, size 600mm width x 700 drop.
• Bedroom 1: Self-lined/4-pass (total blackout) fabric, colour stone/beige, width 280mm, composition 100% polyester, wash care 30°C machine washable, GSM 150. Window 1: 3200W x 2200 drop. Curtain treatment: pinch pleat header with pin hooks.
• Bedroom 2: Same fabric and specifications as Bedroom 1. Window 1: 3200W x 2200 drop.
• Bedroom 3: Same fabric for main window. Window 1: 3200W x 2200 drop (pinch pleat). Window 2: Roman blind with 10cm flap header, width 2200 x 1300 drop. Window 3: Roman blind with 10cm flap header, width 2200 x 1300 drop.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) are stated in the document. Bidders should verify with the issuing entity.