Sound masking assessment and solution proposal for dsti offices and boardrooms

General requirement:

• Failure to provide or comply with any of the required particulars may render the bid invalid.

This is a general warning applicable to the entire bid submission. No specific scope description is provided in this document.

Closing date: 18 August 2026 at 11:00.

No other dates (briefing, site visit, clarification deadlines) are stated in this document.

Bidding procedure enquiries:

• Contact person: Ms Charlotte Nukeri
• Telephone: 082 311 2499
• Email: [email protected]

Technical enquiries:

• Contact person: Lize Kern
• Email: [email protected] (note: likely typo, should be .gov.za)

Bid submission email: [email protected] / [email protected]

Bid submission requirements:

• Bids must be delivered by the stipulated closing time (18 August 2026 at 11:00) to the correct address. Late bids will not be accepted.
• All bids must be submitted on the official forms provided — do not re-type them — or in the manner prescribed in the bid document.
• Bid response documents may be deposited in the bid box situated at the street address (not specified in this extract) or via email to [email protected] / [email protected].
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC), and any other special conditions of contract.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Failure to provide or comply with any of the required particulars may render the bid invalid.

Practical guidance:

• Confirm the physical bid box address from the full tender document or enquiry contacts if not stated here.
• If submitting by email, ensure attachments are complete and sent before the deadline.
• Use the official forms exactly as provided; do not alter or retype them.

Evaluation criteria:

• The tender uses the 80/20 preference point system (applicable to requirements up to R50 million).
• Points allocation:
• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Specific goals points are awarded for:
• EMEs and QSEs
• Companies owned by black people
• Companies owned by women: 5 points
• Companies owned by youth: 5 points
• Companies owned by people with disabilities: 5 points
• Companies owned by black people living in rural or underdeveloped areas: 5 points
• Companies owned by black people living in townships (points not specified in this extract)
• The lowest acceptable tender will be used to determine the applicable preference point system if it is unclear whether 80/20 or 90/10 applies.
• Tenderers must indicate how they claim points for each preference point system in the provided table.
• Failure to submit proof or documentation required to claim specific goals points will mean no preference points are awarded.
• The organ of state reserves the right to require substantiation of any preference claims at any time.

Practical guidance:

• Complete the preference points claim form (SBD 6.1) fully.
• Attach B-BBEE certificate or sworn affidavit to claim B-BBEE points.
• Provide supporting documents for any specific goal claims (e.g., proof of ownership, disability status).

General requirement:

• Failure to provide or comply with any of the required particulars may render the bid invalid.

No specific technical specifications, scope, deliverables, or standards are detailed in this document.

Financial requirements:

• No specific pricing format, bonds, guarantees, or payment terms are detailed in this document.
• The tender is subject to the 80/20 preference point system, indicating the estimated value is up to R50 million.
• Bidders must submit a tax compliance status PIN or CSD number (see compliance requirements).

Mandatory compliance documents and declarations:

• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• Tax compliance: Bidders must ensure compliance with tax obligations. Submit a unique personal identification number (PIN) issued by SARS to verify tax status, or a printed TCS certificate. Alternatively, provide a Central Supplier Database (CSD) number if registered.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Bidders must complete the bidder’s disclosure declaration (SBD 4) regarding:
• Employment by the state (directors, trustees, shareholders, members, partners).
• Relationship with any person employed by the procuring institution.
• Interest in any other related enterprise.
• Bidders must declare that the bid was prepared independently, without collusion, and that no restricted practices were used.
• Persons listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Proof of authority to sign the bid (e.g., company resolution) must be submitted.
• POPIA compliance: Bidders must consent to the processing of personal information as per the DSI section 18 informed consent document.
• Foreign suppliers: If not a resident of South Africa and with no branch, permanent establishment, source of income, or tax liability in the RSA, registration for a tax compliance status PIN is not required; otherwise, comply with tax requirements.

Practical guidance:

• Ensure all SBD forms (SBD 1, SBD 4, SBD 6.1) are completed and signed.
• Verify that no directors or key personnel are employed by the state.
• Check the Register for Tender Defaulters to confirm eligibility.
• Obtain a valid B-BBEE certificate or sworn affidavit before submission.