The csir invites quotations from qualified contractors for the replacement of floor tiles, carpeting, and repainting of walls at buildings 43a, 43c, 43d, and 44g tso at its scientia campus in pretoria. The scope includes demolition, surface preparation, supply and installation of specified finishes, and associated works, with completion required within 60 calendar days. Bidders must be cidb-registered (2gb or higher) and submit all mandatory documents by the closing date.
Key Requirements
Submit electronically to [email protected] by 21 August 2026, 16h30, with RFQ number and description as subject; max 25MB per email, no cloud links.
Must have valid CIDB registration of 2GB or higher and be registered on the Central Supplier Database (CSD).
Submit mandatory returnables: completed Annexure B (BOQ), COIDA letter of good standing, 3 reference letters (2018-2026) for office renovations, floor covering, and painting, and Annexures C, D, E, F.
Provide pricing in ZAR using the Bill of Quantities, including all taxes and costs; note any escalation/exchange rate conditions.
Work must be completed within 60 calendar days from purchase order, Monday-Friday 08h00-16h30, with a safety file submitted within a week of PO issuance.
Comply with SANS 10400, OHSA, Construction Regulations 2014, and CSIR SHEQ requirements; provide 12-month workmanship warranty.
Bidders must not be on the NT restricted suppliers list or Register of Tender Defaulters; tax compliance is mandatory.
Tenders in this industry often require registration with these bodies.
CIDB Registration
Construction Industry Development Board (CIDB) registration is mandatory for almost all public sector construction tenders. Ensure your grading matches the tender value.
Typical Documents
10 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
CIDB Registration Certificate
NHBRC Registration (if applicable)
Health & Safety Plan
Insurance Certificates
Previous Project Completion Certificates
Recommended Certifications
Having these can improve your winning chances: NHBRC Registration, ISO 9001:2015 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 45001:2018 (Occupational Health & Safety), SACPCMP Registration, ECSA Registration
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
11 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The CSIR is seeking quotations for the replacement of floor tiles and repainting of walls at Buildings 43A, 43C, 43D, and 44G TSO at the Scientia Campus in Pretoria. The work includes removal of existing floor finishes, supply and installation of porcelain tiles and carpet tiles, wall preparation and painting, and painting of steel staircases and door frames. The project must be completed within 60 calendar days, and the evaluation will use the 80/20 preference points system.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 21 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
The CSIR requires a competent contractor for the replacement of floor tiles and repainting of walls at Building 44G TSO, and retiling/recarpeting of Buildings 43A, 43C, and 43D at the CSIR Scientia Campus, Brummeria, Pretoria.
The work includes demolition, surface preparation, supply and installation of finishes, painting, sealing, priming of steelwork, and waste removal.
The detailed scope is in Annexure A, and the Bill of Quantities is in Annexure B.
Use the RFQ number (CSIR RFQ No.6746/21/08/2026) and description as the email subject.
Email and file sizes must not exceed 25MB per email. If larger, split into multiple emails.
Do not use cloud sharing services (WeTransfer, Google Drive, Dropbox, etc.).
Keep file names short and simple.
All documents must be in English.
Complete and sign all required annexures (C, D, E, F) and the Bill of Quantities (Annexure B).
Failure to submit mandatory returnable documents by the closing date will result in disqualification.
Late submissions will not be considered.
Submissions to the incorrect email address will not be considered.
Changes to your submission after the closing date will not be accepted.
The CSIR reserves the right to extend the closing date, correct mistakes, verify information, request proof, carry out site inspections, award in part or to multiple bidders, cancel the process, or negotiate post-tender.
Phase 1 – Elimination: Bidders will be eliminated if they submit late, to the wrong address, are on the NT restricted suppliers list or Register of Tender Defaulters, fail to submit mandatory returnables (Table 2), fail to meet specifications, or do not have a valid CIDB 2GB or higher registration.
Phase 2 – Price and Preference Points: Uses the 80/20 preference point system.
Price points (max 80): Calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
Preference points (max 20): Awarded for Black Ownership as per Annexure E.
100% Black Ownership: 100% of preference points (20 points).
51% to 99% Black Ownership: 50% of preference points (10 points).
Less than 51% Black Ownership: 0% of preference points.
The CSIR may award to a bidder not scoring the highest points under Section 2(1)(f) of the PPPFA if directors are not charged with fraud/illegal conduct, and reference due diligence is satisfactory.
Scope: Replacement of floor tiles and repainting of walls at Building 44G TSO, and retiling/recarpeting of Buildings 43A, 43C, and 43D at CSIR Scientia Campus, Brummeria, Pretoria.
Key deliverables:
Remove and lawfully dispose of existing floor tiles, carpet tiles, and stair finishes.
Supply and install 600x600mm non-slip porcelain tiles (SANS 1449/13006, dark grey OBF05) on screeded floors, including tile skirting and stair cutting.
Supply and install heavy commercial carpet tiles (Belgotex Accelerate Boost or equivalent, Class 33 minimum) with aluminium transition strips.
Prepare walls and paint with Amazon Mist (or equivalent light grey) water-based paint.
Repaint door frames with SABS-approved Dark Onyx enamel paint.
Seal timber doors with oak wood sealer.
Prepare and paint steel staircases (rust removal, anti-rust primer, Dark Onyx paint).
Product specifications are detailed for enamel paint, water-based paint, carpet tiles, and porcelain tiles (see Annexure A).
Work must comply with SANS 10400, OHSA, Construction Regulations 2014, PFMA, CIDB Act, and CSIR SHEQ requirements.
Work must be completed within 60 calendar days from purchase order date.
Working hours: Monday to Friday, 08h00 to 16h30.
Contractor must supply all tools, equipment, consumables, and cleaning materials.
All waste must be removed from site daily.
Delivery address: BLD 44G TSO, BLD 43 A, C and D, CSIR Scientia Campus, Meiring Naude Road, Brummeria.
Experience & Qualifications
Source: CSIR RFQ No.6746-21-08-2026 Rev 1.pdf
The bidder must submit a minimum of three (3) contactable reference letters and/or completion certificates for projects successfully completed between 2018 and 2026.
Reference letters must be signed, reflect start and end dates, and demonstrate experience in office renovations, floor covering, and painting works.
Purchase orders, contracts, and appointment letters will not be accepted as reference documents.
Reference letters/completion certificates must be accessible for vetting; failure to verify will result in disqualification.
Quality Management
Source: CSIR RFQ No.6746-21-08-2026 Rev 1.pdf
The contractor must provide a minimum 12-month workmanship warranty from the date of practical completion for all works (painting, flooring, drywalling, etc.).
Defects due to workmanship (peeling, blistering, poor adhesion, etc.) must be rectified at no cost to CSIR within a reasonable time after written notification.
Manufacturer product warranties apply in addition to the workmanship warranty.
The CSIR reserves the right to reject substandard work and request rework at no additional cost.
A final inspection sign-off completion certificate must be obtained from the CSIR representative upon completion.
Pricing Schedule
Source: CSIR RFQ No.6746-21-08-2026 Rev 1.pdf
Pricing must be provided using the Bill of Quantities (Annexure B).
The BOQ includes line items for:
Building 44G TSO: Removal of tiles (205 m2), supply/install porcelain tiles (193 m2 floor, 12 m2 stairs), wall preparation and painting (112 m2), door frame painting (13+5), door varnishing (13+5), steel staircase preparation and painting (various items).
Building 43A: Removal of carpet (40 m2) and tiles (220 m2), supply/install porcelain tiles (75 m2 foyer, 55 m2 stairs), carpet tiles (40 m2), wall painting (51 m2 + 15 m2 orange), steelwork preparation and painting, transition strip (15 m), skirting painting (26 m).
Building 43C: Removal of tiles (57 m2), supply/install porcelain tiles (57 m2), wall painting (12 m2), painting of electrical distribution boards (4.24 m2), door frame and door painting (10 each).
Building 43D: Removal of tiles (60 m2), supply/install porcelain tiles (60 m2).
A line item for a safety file is included.
The BOQ includes a 15% contingency, VAT (15%), and a total price (VAT included).
Bidders must price each item with a rate and amount.
Must be registered on the Central Supplier Database (CSD) – register at www.csd.gov.za.
Must have a valid and active CIDB registration of 2GB or higher.
Must be tax compliant – provide SARS Tax Compliance Status (TCS) PIN or CSD number. Non-compliant bidders may be given 7 working days to provide proof of compliance.
Joint ventures: all members must be CIDB registered; lead partner must have 2GB or higher (or one level below with required recognition); combined grading must equal 2GB or higher.
Must submit a valid COIDA letter of good standing (or from a private insurer).
Must submit at least 3 contactable reference letters/completion certificates (2018-2026) for office renovations, floor covering, and painting works. Purchase orders, contracts, and appointment letters are not accepted.
Must submit completed Annexure B (BOQ) or quotation on letterhead aligning to BOQ.
Must submit Annexure C (SBD 1), Annexure D (SBD 4), Annexure E (Preference Points Award Form), and Annexure F (Non-Disclosure Agreement).
Bidders must not be listed on the NT database of restricted suppliers or Register of Tender Defaulters.
Bidders must not be in the service of the state, nor have directors who are state employees.
B-BBEE: Preference points (max 20) awarded for Black Ownership as per Annexure E (see evaluation criteria).
Health & Safety
Source: CSIR RFQ No.6746-21-08-2026 Rev 1.pdf
The contractor must submit a full Safety File, approved by CSIR SHEQ, within one week of PO issuance.
The safety file must comply with the Construction Regulations 2014 of the Occupational Health and Safety Act.
Work areas must be cordoned off; no occupants shall be exposed to fumes or falling debris.
The contractor must supply all tools, equipment, consumables, and cleaning materials.
All waste must be removed from site daily.
Environmental
Source: CSIR RFQ No.6746-21-08-2026 Rev 1.pdf
All waste, including debris from demolition, must be removed from site daily.
Lawful disposal of existing floor tiles, carpet tiles, and stair finishes is required.
Contractual Terms
Source: CSIR RFQ No.6746-21-08-2026 Rev 1.pdf
The bidder indemnifies the CSIR for any costs or damages arising from a breach of bid conditions.
No tender will be awarded to a non-tax compliant bidder. The CSIR may cancel a contract if the bidder is later found non-compliant or has submitted a fraudulent tax certificate.
The bidder participates at its own risk and cost; the CSIR is not liable for any costs incurred.
The terms of the tender will be incorporated into the contract by reference. Misrepresentations may lead to termination and a claim by the CSIR.
In case of conflict between the bidder's proposal and the Service Level Agreement, the SLA prevails.
This RFQ is a request for quotations only, not an offer. Submission implies acceptance of all terms and conditions.
No goods/services may be delivered without an official CSIR purchase order; invoices must quote the PO number.
The successful bidder will be required to sign a written contract form (SBD7).
The contract is subject to the General Conditions of Contract (GCC) and any special conditions.
The bidder must provide a minimum 12-month workmanship warranty from practical completion. Defects must be rectified at no cost to CSIR.
The CSIR may reject substandard work and request rework at no additional cost.
Special Conditions
Source: CSIR RFQ No.6746-21-08-2026 Rev 1.pdf
The CSIR reserves the right to:
Extend the closing date.
Correct any mistakes in the bid documents or process.
Verify any information in the bidder's submission.
Request documentary proof.
Carry out site inspections, product evaluations, or explanatory meetings.
Award to a bidder not scoring the highest points under Section 2(1)(f) of the PPPFA.
Request audited financial statements for due diligence.
Award the RFQ as a whole or in part, or to multiple bidders.
Cancel or terminate the tender process at any stage.
Post-tender negotiate on technical, transformation, price, and contractual terms.
Not award to a bidder associated with a security breach or whose directors are charged with fraudulent/illegal conduct.
Confidentiality: All information in the tender documents is confidential and must only be used for responding to this RFQ. Bidders must sign Annexure F (Non-Disclosure Agreement). No part of the bid may be distributed without CSIR's written approval.
Protection of Personal Information: Both parties must comply with the POPI Act. Personal information may be processed for legal, administrative, and management purposes.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.