Durbanville and bella rosa fire protection system – ESKOM open tender e3340gxpou

Closing date and time: 02 September 2026 at 10h00. Compulsory site clarification meeting: 14 August 2026 at 10H00, venue 15 Pasita Street, Rosenpark, Cape Town, 7550. Attendance is mandatory; non-attendance disqualifies the tender. Bidders must confirm attendance by 13H00 on 13 August 2026, stating company name, position and contact details of each attendee. Clarification queries must be submitted at least 5 working days before the tender deadline. Tender validity period is 12 weeks from closing date.

Compulsory site clarification meeting: 14 August 2026 at 10H00, venue 15 Pasita Street, Rosenpark, Cape Town, 7550. Attendance is mandatory; non-attendance disqualifies the tender. Confirm attendance by 13H00 on 13 August 2026 with the Eskom Representative, stating company name, position and contact details of each attendee.

Eskom Representatives: Rashaad Sedan ([email protected]) and Le-Anne Moses ([email protected]). Telephone: 021 941 5703. All queries and clarifications must be addressed in writing to these representatives only; no other Eskom official may be contacted. Fraud and corruption may be reported anonymously at 0800 11 2722 or [email protected].

Submission is electronic only via the Eskom E-tendering site; no hard copies accepted. Upload documents under the folders Technical, Commercial, Financial and Other. All documents must be in PDF format; the price list must be in PDF and Excel. Maximum upload size per document is 500 MB, total submission 4 GB. No zip files. If resubmitting, only the latest version is considered; ensure submission status is marked complete. Late tenders are not accepted. Mandatory returnables (disqualifiable if missing or unsigned): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure G1-G4 (SBD 6.2 local production and content), Annexure H (SBD 1), Annexure J (SBD 4 Bidders Disclosure), E-tendering Help Manual acknowledgement, and proof of CSD registration. Non-disqualifiable returnables (5 working days to cure): Annexure I (SBD 6.1 Preference Points Claim), tax clearance certificate if applicable, Tax Evaluation Questionnaire, Employment Equity compliance (if designated employer), CIDB grading proof, NEC Term Services Contract, pricing schedule, and additional documents (ECSA/SACPCMP/CVs/permits) if applicable. Returnables required for evaluation (score zero if missing): Specific Goals evidence (B-BBEE certificate or sworn affidavit) and Technical Evaluation Criteria (Attachment 2).

Tender returnables: The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline. Returnables required at Tender closing (disqualifiable): These returnables are required to be completed, signed (if required) and submitted with the tender at Tender closing date and time. If not completed, signed and/or submitted by tender closing, the tenderer will be disqualified. Returnables required at Tender closing (non-disqualifiable): These returnables are required to be completed, signed and submitted with Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted with incomplete information or without a required signature, the Procurement Practitioner will, in writing, request the tenderer to submit the returnable within 5 working days. If the returnable is not completed, signed and/or received within 5 working days of the request, the tenderer will be disqualified. The 5 working days period does not apply to CIDB proof of grading. Returnables required at Tender Closing date and time for evaluation: These returnables are required to be submitted at tender closing date and time. These returnables will not be requested by the Procurement Practitioner. A tenderer that does not submit the required returnable at stipulated deadline or submits an incomplete returnable; will not be disqualified but will score zero. Returnables required prior to Contract Award: Returnables that are mandatory for contract award must be submitted prior to award, completed if completion is a requirement and signed if signature is a requirement.

Evaluation uses the 80/20 preferential point system: price is scored out of 80 points, specific goals out of 20 points. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts count for evaluation; conditional discounts apply only at payment. Specific goals: failure to submit evidence results in 0 points for that goal, not disqualification. Ranking is by combined price and specific goals scores. Functionality requirements are applicable; the specific functionality criteria are in the Technical Evaluation Criteria (Attachment 2). Contractual requirements (e.g., CSD registration, SHEQ, financial viability, B-BBEE) are assessed after ranking and are not part of the scoring. Objective criteria and reverse e-auction are not applicable. Eligibility disqualifiers: sanctions-list nationality, multiple tenders, JV without joint and several liability, conflict of interest, unsigned tenders, National Treasury restriction, Tender Defaulters list, Eskom restriction, and 100% subcontracting.

The scope is the Durbanville and Bella Rosa Fire Protection System. The contract will be the NEC3 Term Services Contract. The Scope of Work is included as Attachment 1. The successful tenderer may be required to provide cataloguing information per item after award and must label all materials per Eskom's labelling specifications; the pricing schedule must include a line item for cataloguing if required. Quality requirements: submit List of Tender Returnables Cat 3 Rev 7, Form A Cat 3 Rev 9, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2, and CQP Template 2021. Safety requirements: submit Eskom Acknowledgement Form for OHS Legal and Other Requirements, Annexure C1 Tender Evaluation Template High Risk, OHS Specification, OHS&Q Management Plan, OHS Risk Assessment Procedure rev 5, PPE Non-Compliance Memo, Work at Height Standard, Management of Substance Abuse in the Workplace, OHS Incident Management Procedure, Life-Saving Rules Standard rev 7, Vehicle and Driver Safety Management Procedure, Eskom PPE Standard, Working in Confined Spaces WI Nov 2025, Employees Right of Refusal to Work in Unsafe Situations Procedure, and Acknowledgement Form Life-saving Rules. CIDB contractor grading of 1SF or higher is required (or capability to register within 21 working days from closing). Contract Skills Development Goals (CSDG) apply at 0.25% for the SF class of works, as set out in the BOQ/Pricing schedule.

Quality requirements include: List of Tender Returnables Cat 3 Rev 7, Form A Cat 3 Rev 9, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2, and CQP Template 2021. These must be submitted by tender closing to expedite evaluation.

Pricing schedule/BOQ is Attachment 3. Submit in PDF and Excel format. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and compared on Net Present Value. Unconditional discounts count for evaluation; conditional discounts apply at payment. CSDG of 0.25% applies to the SF class of works and is included in the BOQ/Pricing schedule.

Pricing schedule/BOQ is Attachment 3; submit in PDF and Excel format. Prices are evaluated inclusive of VAT. Payment terms: for contracts below R50 million (incl. VAT), Eskom pays within 30 days of undisputed invoice; for contracts above R50 million, within 60 days. Eskom may negotiate with preferred bidders if prices are not market-related. Due diligence: submit latest approved annual financial statements of the tendering company (not parent), including signed director's report, auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. Also submit signed public interest score (if not audited) and ITA34C for current and previous years (if not audited). Start-ups formed within the last 12 months are exempt but must provide statements once available. No performance security is required.

Mandatory: proof of CSD registration (CSD number or report). Tax clearance: certified copy required for foreign tenderers with a South African footprint not on CSD and for local tenderers without SARS e-filing PIN or CSD profile; foreign suppliers with no SA footprint complete SBD 1 but no tax proof. CIDB: valid proof of grading 1SF or higher for main contractor, JV and/or subcontractor, at closing or within 21 working days if agreed. COIDA: original certificate of good standing or proof of application (South African tenderers only). Employment Equity: if a designated employer, provide proof of compliance and submission of EE report to Department of Labour (South African tenderers only). B-BBEE: submit valid B-BBEE certificate or sworn affidavit as per Codes of Good Practice; used for specific goals scoring. Tax Evaluation Questionnaire to determine if a personal service provider for PAYE. SBD 6.2 (local production and content) with Annexures G1-G4 if designated materials are included. SBD 4 (Bidders Disclosure) and SBD 9 (Certificate of Independent Bid Determination) are included in the returnables.

Proof of B-BBEE status level of contributor means: (a) a B-BBEE status level certificate issued by an authorised body or person; (b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or (c) any other requirement prescribed in terms of the B-BBEE Act. Specific goals are scored out of 20 points under the PPPFA; failure to submit evidence results in 0 points for that goal, not disqualification.

Safety requirements include: Eskom Acknowledgement Form for OHS Legal and Other Requirements, Annexure C1 Tender Evaluation Template High Risk, OHS Specification, OHS&Q Management Plan, OHS Risk Assessment Procedure rev 5, PPE Non-Compliance Memo, Work at Height Standard, Management of Substance Abuse in the Workplace, OHS Incident Management Procedure, Life-Saving Rules Standard rev 7, Vehicle and Driver Safety Management Procedure, Eskom PPE Standard, Working in Confined Spaces WI Nov 2025, Employees Right of Refusal to Work in Unsafe Situations Procedure, and Acknowledgement Form Life-saving Rules. COIDA certificate of good standing or proof of application is required (South African tenderers only).

The contract will be the NEC3 Term Services Contract. Eskom's standard payment terms apply: 30 days for contracts below R50 million (incl. VAT), 60 days for contracts above R50 million. Eskom reserves the right to negotiate prices with preferred bidders if not market-related. Main contractors are discouraged from subcontracting with subsidiaries; if they do, it must be declared in the tender. Tenderers must not be on any sanctions list, must not submit more than one tender, and JV/consortium agreements must state joint and several liability.

Eskom's standard payment terms: 30 days for contracts below R50 million (incl. VAT), 60 days for contracts above R50 million. Eskom may negotiate prices with preferred bidders if not market-related. Main contractors are discouraged from subcontracting with subsidiaries; if they do, it must be declared in the tender. Subcontracting with subsidiaries may be interpreted as fronting.

Eligibility: Tenderers must not be under restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a sanctions-list country; submitting more than one tender (except as JV partner); JV/consortium agreement lacking joint and several liability; conflict of interest; tender signed by non-authorised person; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; or subcontracting 100% of scope. Basic compliance requires meeting eligibility, submitting complete commercial/financial/technical information, and submitting mandatory returnables. Mandatory contractual requirement: proof of CSD registration. Additional contractual requirements may include SHEQ, financial viability, B-BBEE. CIDB grading 1SF or higher required (or capability to register within 21 working days). CSDG of 0.25% applies. Contract Participation Goals are not applicable.

Functionality requirements are applicable; specific criteria are in the Technical Evaluation Criteria (Attachment 2). Price is scored out of 80 points; specific goals out of 20 points. Ranking is by combined score. Objective criteria and reverse e-auction are not applicable. Contractual requirements are assessed after ranking and are not evaluation criteria.