Hire of event furniture and decor for statistics south africa

The tender is for the hire of chairs, tables and other decor.

Returnable forms: SBD 4 (Declaration of Interest) must be completed, signed and submitted with the quotation. Disqualification risks: any returnable form left unsigned or omitted, quotations received after the closing time.

SBD 4 (Bidder's Disclosure) must be completed and signed; bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

No specific requirements found

The tender is for the hire of chairs, tables, and other decor, with a preference point system applicable.

Bidders must submit their quotations in the format specified, with all returnable forms completed and signed. The submission channel is not specified. A bid will be disqualified if any returnable form is left unsigned or omitted.

The evaluation criteria include a preference point system, with 80 or 90 points allocated for price and 20 points for specific goals. The specific goals include equity ownership by historically disadvantaged individuals, women, disabled persons, and youth. Bidders must provide proof for each specific goal claimed.

Bidders must comply with the Preferential Procurement Regulations, 2022, and provide supporting proof for each specific goal claimed, including certified ID and company registration documents, CSD full detail report, and BBBEE certificate or sworn affidavit.

Statistics South Africa requests quotations for the hire of chairs, tables and other decor items as specified. Evaluation uses the 80/20 preference point system. Quotations must be emailed to the designated address by the closing date and time. The department reserves the right to negotiate, award partially, or not award.

Closing date: 12 August 2026.

Closing time: 16:00.

No compulsory briefing or site visit indicated.

SCM / RFQ Office: Statistics South Africa.

Telephone: 012 310 8869.

Email: [email protected] (submission and enquiries).

Submission channel: email only to [email protected].

Quotation must be on company letterhead and include the quotation reference number (RQ-112670), validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN.

Returnable forms — all must be completed, signed and submitted with the quotation:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Statistics South Africa. A false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.

Supporting documents (certified copies, not older than 6 months from closing date):

• Identity document of director(s)/shareholder(s).
• Company registration (CIPC).
• B-BBEE certificate or Sworn Affidavit.
• Medical certificate from HPCSA-registered practitioner (if claiming disability points).
• OEM certification documents where applicable.

Certification date on Commissioner of Oath stamp must be within 6 months of closing date; older or missing certification loses all specific-goal points.

Quoted prices must be firm for the duration of the order; exchange-rate-dependent prices must factor in escalations.

Disqualification risks:

• Quotation received after closing date and time.
• Any returnable form left unsigned or omitted.
• Failure to provide requested additional information within the given timeframe.

Non-response: if unable to quote, furnish written reasons to the same email address.

Scoring system: 80/20 (80 points for price, 20 points for specific goals).

Specific-goal points allocation:

• Race (Black ownership): 10 points.
• Women ownership: 5 points.
• Disabled ownership: 2 points.
• Youth ownership (below 35 years): 3 points.

Points claimed require documented proof as per SBD 6.1 and supporting certified documents.

Award is not necessarily to the lowest quotation; Statistics South Africa reserves the right to negotiate prices with the preferred supplier, award partially, or not award at all.

Hire of event furniture and decor for a single requirement:

• White Tiffany chairs: 400 units.
• Round tables: 40 units.
• Centrepieces: 40 units (detail per attached specification).

Delivery period to be stated on the quotation.

Market-related prices will be negotiated with the preferred service provider.

No upfront payment; payment within 30 days of receipt of a valid invoice after delivery of goods/services.

Quoted prices must be firm for the duration of the order.

Prices dependent on exchange rate must factor in escalations.

VAT registration number must be indicated on the quotation if VAT registered.

Mandatory registration on the Central Supplier Database (CSD).

Valid tax compliance status (PIN or e-filing Tax Clearance Certificate).

B-BBEE certificate or Sworn Affidavit (certified, not older than 6 months) for specific-goal points.

Certified copies of ID documents and CIPC registration (not older than 6 months).

Medical certificate from HPCSA-registered practitioner for disability claims.

All certified documents must bear a Commissioner of Oath stamp dated within 6 months of the closing date; otherwise they are rejected and score zero for the relevant specific goal.

Returnable forms: SBD 4 and SBD 6.1 completed and signed.