Supply & delivery of sodimm memory modules

Closing date: 21 August 2026 at 12:00. Tenders are opened immediately after closing in public at the Cape Agulhas Municipality, 1 Dirkie Uys Street, Bredasdorp. No site meeting or information session is scheduled. Tender validity period is 90 days from closing.

Technical enquiries: Mr Dewet Rossouw, ICT Division, Tel 028 425 5500, Email [email protected]. Bidding procedure enquiries: Ms G Koopman, Supply Chain Management, Tel 028 425 5500, Email [email protected]. Tender documents are available from Ms G Koopman or downloadable from the municipal website www.capeagulhas.gov.za.

Bids must be submitted on the official municipal forms only; retyped or redrafted forms are not accepted. The completed tender document and all supporting documents must be placed in a sealed envelope endorsed with the tender number, description and closing date, and deposited in the tender box at 1 Dirkie Uys Street, Bredasdorp, or posted to reach the Municipal Manager, PO Box 51, Bredasdorp, 7280 before the closing time. Faxed or emailed bids are not accepted. Late bids will not be considered. Bidders must initial every page and ensure the document is securely bound; loose pages may be disregarded. All compulsory returnable documents must be completed and signed, including CAMBD 1 (Invitation to Bid), CAMBD 4 (Declaration of Interest), CAMBD 6.1 (Preference Points Claim), CAMBD 8 (Declaration of Past SCM Practices), CAMBD 9 (Certificate of Independent Bid Determination), and the Form of Offer and Acceptance. Failure to submit any required document invalidates the bid.

Returnable documents include: CAMBD 1 Invitation to Bid, CAMBD 2 Tax Compliance Status Pin, Schedule 1A Authority of Signatory, Schedule 1B Enterprise Questionnaire, Schedule 1C Documents of Incorporation, Schedule 1D Payment of Municipal Accounts, Schedule 1E B-BBEE Certificate, Schedule 1F Work Experience, Schedule 1G Third Party Declaration, CAMBD 4 Declaration of Interest, CAMBD 6.1 Preference Points Form, CAMBD 8 Declaration of Past SCM Practices, CAMBD 9 Certificate of Independent Bid Determination, Form of Offer and Acceptance, Contract Data, and General Conditions of Contract.

Evaluation uses the 80/20 preference point system: Price 80 points, Specific Goals 20 points (B-BBEE Status Level contributor 10, Locality of Supplier 10), total 100 points. Bids that do not meet all specifications are automatically discarded. The municipality may request additional information or clarification after closing, and bidders must respond within 3 business days. A bid is non-responsive if it does not comply with specifications, if returnable documents are incomplete or unsigned, or if required clarifications are not provided within the stated period.

Supply and delivery of DDR5 16GB SODIMM memory modules for the municipality's existing desktop and laptop devices. Target fleet includes Dell Pro 16 Plus (PB16250), Dell OptiPlex 7010 Micro, and Dell OptiPlex Micro Plus (7010/7020). Module requirements: 16GB single module (1 x 16GB), 262-pin SO-DIMM form factor, DDR5 SDRAM unbuffered, minimum 5600 MT/s native speed (PC5-44800), integrated on-die ECC, dual independent 32-bit sub-channels, 1.1V operating voltage. Modules must be validated to run at full physical bus speeds in the Dell Pro 16 Plus expansion sockets and must support JEDEC backward compatibility to negotiate lower data rates (e.g., 4800 MT/s) without firmware exceptions or manual BIOS changes. Quantity required: 20 modules. The tender and quantities are subject to budget availability.

Schedule 1F requires a statement of projects of a similar nature completed within the last 5 years, including employer details, nature of work, value, and dates. This schedule is used for risk assessment of the bidder's capacity. References must be provided for each project, with assessment of past performance by independent referees. The municipality will verify the information; incorrect information leads to disqualification.

Goods supplied must conform to the standards and specifications in the bidding documents. The municipality may inspect, test or analyse goods on or after delivery; non-compliant goods may be rejected and must be replaced at the supplier's cost. The supplier must permit inspection of records and premises by the purchaser or its representatives. Pre-bidding testing costs are for the bidder's account.

Pricing schedule for DDR5 16GB SODIMM Memory Modules, quantity 20. Prices must include all labour, transport, and related costs. Bidders must indicate VAT vendor status. Quantities are estimates and may vary. Total RFQ amount is below R300,000 and only one service provider will be appointed. Delivery period after official order must be indicated.

Prices must be quoted in South African Rand and include VAT. All costs (labour, transport, etc.) must be included with no hidden costs. Bidders must indicate whether they are registered VAT vendors; if not, the total excluding and including VAT must be the same. The pricing schedule must be completed in full and signed; incomplete schedules render the bid non-responsive. The total RFQ amount is below R300,000 and only one service provider will be appointed. Quantities are estimates and may vary. Payment is made within 30 days of receipt of a valid invoice. A firm delivery period after official order must be stated. If the amount in words differs from figures, the amount in words prevails. Prices are final and binding; no price adjustments are allowed if a bidder becomes a VAT vendor during the contract.

Bidders must be registered on the Central Supplier Database (CSD) and provide a valid SARS Tax Compliance Status PIN or CSD number. A valid B-BBEE certificate (or sworn affidavit for EME/QSE) is required to claim preference points. Bidders must not be in the service of the state. Bidders must not be in arrears with any municipal account for more than 3 months; a latest municipal account and a sworn certificate (Schedule 1D) are required. Compulsory returnable documents include: CAMBD 1 (Invitation to Bid), CAMBD 2 (Tax Compliance Status PIN), Schedule 1A (Authority of Signatory), Schedule 1B (Enterprise Questionnaire), Schedule 1C (Documents of Incorporation), Schedule 1D (Payment of Municipal Accounts), Schedule 1E (B-BBEE Certificate), Schedule 1F (Work Experience), Schedule 1G (Third Party Declaration if applicable), CAMBD 4 (Declaration of Interest), CAMBD 6.1 (Preference Points Claim), CAMBD 8 (Declaration of Past SCM Practices), CAMBD 9 (Certificate of Independent Bid Determination), and the Form of Offer and Acceptance. CIDB registration is not required.

The contract is governed by the National Treasury General Conditions of Contract (GCC), with Special Conditions taking precedence in case of conflict. The successful bidder must sign a written contract form (CAMBD 7.1). Payment is made within 30 days of receipt of invoice. A firm completion period must be indicated from the official order date. The contract is subject to the municipality's right to cancel for breach. Bidders must not be in the service of the state.

Special conditions include: bids must be submitted on official forms, no retyping, no correction fluid, alterations only by striking through in black ink and initialling. Bids must be complete and securely bound. Payment within 30 days of invoice. Firm completion period required. No bids from persons in service of the state. Sealed tender marked with tender number must be placed in tender box or posted. No faxes or emails accepted. Tax compliance status pin required. 80/20 scoring system used. Municipal accounts must be up to date. Suspicious collusive bidding reported to Competition Commission. Tender valid for 90 days. Late bids not considered. Pricing rules: rates in South African currency inclusive of VAT, all expenses included, prices final and binding, amount in words prevails. Admission of bids by mail, courier, or hand. Bid opening in public. Arithmetical errors corrected per rules. Requirements for valid bid: valid tax clearance, complete pricing schedule, signed form of offer, no material alterations. Municipality may request additional information after closing. Test for responsiveness: non-responsive if not compliant with specifications, incomplete returnable documents, failure to clarify within 3 business days. Municipality may reject any variation or cancel bidding process. POPIA disclaimer.

Bidders must be registered on the Central Supplier Database (CSD). Tax compliance status pin must be submitted. Foreign suppliers must complete pre-award questionnaire. Bidders must submit all required returnable documents including CAMBD 1, 4, 6.1, 8, 9, and Form of Offer and Acceptance. Bidders must not be in arrears with municipal accounts for more than 3 months. Bidders must provide authority of signatory, enterprise questionnaire, documents of incorporation, municipal account proof, B-BBEE certificate, and schedule of work experience.

Tenders shall be evaluated in terms of the Cape Agulhas Municipality Supply Chain Management Policy and Preferential Procurement. 80/20 scoring system applies: Price 80 points, Specific Goals 20 points (B-BBEE Status Level contributor 10, Locality of Supplier 10). Total points 100. Validity period 90 days.