Render services - polokwane municipality

Technical enquiries: Mr. Tyson Malete, 015 290 2222, [email protected]; Mr. Malesela Maubane, 015 290 2614, [email protected]. Supply chain enquiries: Mr. Tiro Pilusa, 015 290 2148, [email protected].

Bids must be deposited in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, not later than 10:00 on 17 September 2026. The bid box is open 24/7. The completed bid document, fully priced and signed, must be sealed in an envelope marked with the bid number and description. Bids received after the closing time will not be considered. Bids must be submitted on the official forms provided, not re-typed. Each page of the bid must be initialed. Bids must be completed in black ink only; pencil will disqualify. Returnable documents include: valid CSD number, proof of payment of municipal rates and taxes or letter from tribal authority or valid lease agreement, Joint Venture Agreement if applicable, and all required MBD forms. Disqualification risks: missing or unsigned forms, late submission, incomplete forms, or attempting to influence evaluation.

Bids will be evaluated in accordance with the Supply Chain Management Regulations, Polokwane Municipality Supply Chain Management Policy, and the Preferential Procurement Regulation, 2022. The municipality will adjudicate and award bids based on quality-based selection. The Council reserves the right to accept all, some, or none of the bids, and is not obliged to accept the lowest bid. Responsiveness criteria include: sealed envelope with bid number and description, deposited in the bid box before closing, valid CSD number, completed forms with each page initialed, Joint Venture Agreement if applicable, proof of municipal rates and taxes payment, compliance with bid and technical specifications, and demonstrated experience with similar projects. Bids may be rejected if the bidder or any director has committed corrupt or fraudulent acts, failed to pay municipal rates and taxes for more than three months, failed to perform satisfactorily on a previous contract, abused the supply chain management system, been convicted of fraud or corruption in the past five years, or is listed on the Register for Tender Defaulters.

The scope is the appointment of a panel of service providers to render services for the Leeto la Polokwane public transport service for a period of three (3) years. The tender is for professional services. Specific technical details, quantities, or service levels are not provided in the available text.

Variations up to 15% of the contract value may be instructed. For measurable quantities, the contractor may be asked to reduce unit prices, but no escalation is allowed.

Bidders must demonstrate a track record of projects of similar scope and size. Bidders must comply with all bid and technical specifications.

Pre-bidding testing is for the bidder's account. The supplier's premises must be open for inspection by the purchaser at all reasonable hours. Goods/services that do not comply with contract requirements may be rejected. The supplier must replace rejected goods at their own cost. The purchaser may cancel the contract for breach.

Pricing must be submitted on the MBD 3.1 Schedule of Prices. Prices must be fixed for the contract period. Payment will be made within 30 days of invoice. No contract will be concluded with a bidder whose tax matters are not in order or whose municipal rates and taxes are in arrears.

Bids must remain valid for 90 days after the closing date. Pricing must be submitted on the MBD 3.1 Schedule of Prices. The municipality does not bind itself to accept the lowest or any other bid. Payment will be made within 30 days of invoice submission. Prices quoted must remain fixed for the contract period unless otherwise specified. No performance security amount is specified in the available text.

Bidders must be registered on the Central Supplier Database (CSD) and provide a valid CSD number. Bidders must have a valid tax compliance status (TCS) PIN or certificate from SARS. Bidders must not be in the service of the state, and no director, manager, principal shareholder, or stakeholder may be in the service of the state. Bidders must not be listed on the Register of Bid Defaulters. Bidders must not have abused the municipality's supply chain management system. Bidders must provide proof of payment of municipal rates and taxes or a letter from tribal authority or valid lease agreement. Bidders must complete and sign the Certificate of Independent Bid Determination (MBD 9) and Declaration of Interest (MBD 4). Bidders must comply with the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulation, 2022. Bidders must submit a Joint Venture Agreement if applicable. Bidders must provide proof of authority to sign, such as a resolution or power of attorney.

The contract will be governed by South African law and written in English. The supplier warrants that goods/services are new and free from defects. Payment will be made within 30 days of invoice. Prices quoted must remain fixed. Variations up to 15% of the contract value may be instructed. The supplier may not assign the contract without prior written consent. Delays may incur penalties. The contract may be terminated for default, and the supplier may be restricted from doing business with the public sector for up to 10 years.

Bids must be delivered timeously to the correct address. Late bids will not be accepted. Bids must comply with all peremptory requirements, including valid CSD number, completed forms, and proof of municipal rates and taxes payment.

Bids will be evaluated based on quality-based selection. The municipality reserves the right to accept all, some, or none of the bids. Bids may be rejected if the bidder or any director has committed corrupt or fraudulent acts, failed to pay municipal rates and taxes for more than three months, failed to perform satisfactorily on a previous contract, abused the supply chain management system, been convicted of fraud or corruption in the past five years, or is listed on the Register for Tender Defaulters.