Supply and delivery of an original control unit box for a nissan diesel truck (flw 538 EC) – kouga local municipality RFQ 181/2026

Closing date: Monday, 24 August 2026 at 12:00. No site inspection or clarification meeting is required.

Bidding procedure enquiries: Supply Chain Office, [email protected], tel 042 200 2200. Technical information: Mr. N. Gouws, [email protected], tel 042 200 2200. Issued by: Kouga Local Municipality, P.O. Box 21, Jeffreys Bay, 6330. Tender box location: 16 Woltemade Street, Room 122, Jeffreys Bay.

Bids must be submitted as an original hard copy plus an electronic copy on USB, SD Card, or CD, containing exactly the same information. Failure to submit both renders the bid non-responsive. CDs must be readable and not broken; visibly broken CDs at tender opening will not be accepted. Bids must be deposited in the bid box at Kouga Local Municipality, Woltemade Building, 16 Woltemade Street, Room 122, Jeffreys Bay, 6330, by the closing time. Late bids will not be accepted. All documentation must be completed in non-erasable black ink, with no correction fluid; mistakes must be crossed out and initialled. All pages requiring signatures must be originally signed in black ink; photocopied signatures are not accepted. The tender documentation must be submitted on official forms, not re-typed. Returnable documents include: National Treasury Central Database Summary Report, business registration documents (CM9 or name-change documents do not suffice), valid SARS Tax Compliance Status PIN, certified ID copies, latest Municipal Billing Clearance Certificate or copy of municipal account or rental documentation, and any special conditions of contract documentation. Compulsory forms include: MBD 6.1 Preference Points Claim, MBD 9 Certificate of Independent Bid Determination, Declaration of Interest, Declaration of Bidder's Past SCM Practices, and Authority for Signatory. Failure to fully complete the compulsory municipal bidding documents will result in the tender being classified as non-responsive.

Returnable documents include: National Treasury Central Database Summary Report, Business Registration Documents/Formal Registration Documentation/JV Agreements/Consortia/Partnerships and Trusts (CM9/Name Change Document not sufficient), valid SARS Tax Compliance Status PIN, certified ID copies, latest Municipal Billing Clearance Certificate/Copy of Municipal Account/Rental Documentation, any Special Conditions of Contract documentation. Also required: completed and signed MBD forms, Declaration of Interest, Certificate of Independent Bid Determination, Declaration of Bidder's Past SCM Practices, Authority for Signatory, and any other documents specified in the tender.

This RFQ will be evaluated on the 80/20 preference point system: Price (80 points) and Specific Goals (20 points). Evaluation proceeds in three phases: Phase 1 – Special conditions, Phase 2 – Price scoring, Phase 3 – Specific goals scoring. Price scoring uses the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: B-BBEE Status Level Contributor (max 10 points) and locality of supplier (max 10 points): 10 points for located within Kouga Local Municipality, 6 points for Sarah Baartman District Municipality & Nelson Mandela Bay Municipality, 4 points for Eastern Cape, 1 point outside Eastern Cape. To claim specific-goal points, bidders must submit a valid B-BBEE sworn affidavit or certificate and a latest Municipal Billing Clearance Certificate or copy of municipal account or rental documentation for operational offices in the name of the bidding company; virtual offices are not accepted. If the municipal account is in the director's name, an affidavit must be provided. Failure to submit proof for specific goals means no preference points are claimed.

Scope: Supply and delivery of one original control unit box for a Nissan Diesel truck, registration FLW 538 EC. Vehicle details: Make Nissan Diesel, Series A899, Engine number FE6305216F, VIN ADDH0400000001132. Item: Control Unit UD 80 B, quantity 1. Only original manufactured control unit will be accepted; no aftermarket parts. Delivery to the Municipal workshop in St. Croix Street, Jeffrey's Bay, Monday to Friday between 07H30 and 15H00, and on Friday between 07H30 and 12H00. Delivery costs must be included in the bid price. This is a once-off tender. No part payments will be made. Standard manufacturer's warranty applies. Key performance indicators: timeous delivery of the correct item, lead time not exceeding 10 working days from date of official purchase order, and quality of product. If KPIs are not met and no satisfactory reasons are provided, the contract may be cancelled and the service provider may be listed on the National Treasury restricted list. Invoice will only be signed once the control unit is delivered and meets requirements.

9. PROJECT IMPLEMENTATION PLAN TO BE SUBMITTED (if applicable)

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

a) has been requested to submit a bid in response to this bid invitation;

b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

Price schedule: Item 1 - Control Unit UD 80 B, quantity 1. Only firm prices accepted. All delivery costs must be included in bid price. Document must be completed in non-erasable black ink, no correction fluid/tape. Bidder must indicate VAT vendor status. If not VAT registered, both columns (excl. and incl. VAT) must reflect same amount. Lead time not exceeding 10 working days.

Only firm prices will be accepted; non-firm prices will not be considered. All delivery costs must be included in the bid price. The bidder must indicate whether it is a registered VAT vendor; if not, both columns (excluding and including VAT) must reflect the same amount. No part payments will be made. Lead time not exceeding 10 working days from date of official purchase order.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and be tax compliant; CSD and tax compliance will be verified on the day of evaluation, and non-compliance renders the bid non-responsive (subject to MFMA Circular 90). A valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate must be submitted; where no TCS is available, a CSD number must be provided. In consortia/JV/sub-contractor bids, each party must submit a separate TCS certificate/PIN/CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3. Bidders must submit a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points. The Kouga Supply Chain Management Policy (approved 30 March 2026) and the Municipal Restriction (Blacklisting) of Suppliers Policy (approved 29 April 2026) apply. No bids will be considered from persons in the service of the state. Required forms: MBD 6.1 Preference Points Claim, MBD 9 Certificate of Independent Bid Determination, Declaration of Interest, Declaration of Bidder's Past SCM Practices, and Authority for Signatory.

B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Specific goals: B-BBEE Status Level Contributor (max 10 points) and promotion of enterprises located in specific province (max 10 points): 10 points for located within Kouga Local Municipality, 6 points for Sarah Baartman District Municipality & Nelson Mandela Bay Municipality, 4 points for Eastern Cape, 1 point outside Eastern Cape. Bidders must submit valid B-BBEE sworn affidavit/certificate and latest Municipal Billing Clearance Certificate/Copy of Municipal Account/Rental Documentation for operational offices in the name of the bidding company. If municipal account is in director's name, an affidavit must be provided. Virtual offices not accepted.

• Standard manufactures warranty will apply.

6. Site inspection

• No site inspection or clarification meeting required.

Price schedule

Notice: 181/2026

RFQ: supply and delivery of an original control unit box for a nissan diesel truck - flw 538 EC

Note:

2022;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the

price(s) and rate(s) quoted cover all the services specified in the bidding documents; that the

price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s)

and rate(s) and calculations will be at my own risk.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

ensure that, when bids are considered, reasonable steps are taken to prevent any form

of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD9)

must be completed and submitted with the bid:

Special conditions: The Supply Chain Policy approved 30 March 2026 and Municipal Restriction (Blacklisting) of Suppliers Policy approved 29 April 2026 apply. The 2022 Preferential Procurement Regulations apply. The successful bidder will be required to fill in and sign a written contract form (MBD7). The contract is subject to the General Conditions of Contract (GCC) and any other special conditions of contract. Only firm prices accepted. Delivery costs must be included in bid price. Lead time not exceeding 10 working days from date of official purchase order. Standard manufacturer's warranty applies. No site inspection or clarification meeting required.

Mandatory submission requirements: An electronic copy of the completed tender document with returnable documents must be submitted on a flash drive or SD Card/CD, in addition to an original hard copy. Failure to submit both will deem the bid non-responsive. Bidders are encouraged to submit USB and SD Cards only. CDs must be readable and not broken; visibly broken CDs at tender opening will not be accepted. The electronic format must contain the exact same information as the hard copy. Bidders must ensure compliance with tax obligations, submit a valid SARS Tax Compliance Status PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire. In consortia/JV/sub-contractor bids, each party must submit a separate TCS certificate/PIN/CSD number. Bidders must be registered on the National Treasury Central Supplier Database and be tax compliant, verified on the day of evaluation. Non-compliance will render the bid non-responsive (subject to MFMA Circular 90).

Documentation for evaluation purposes must be submitted within the time

In order to qualify for preference points for b-bbee]

Ce points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender.

B-BBEE Status Number of Points for Number of Points for

Level of Contributor Preference (80/20) Preference (90/10)

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

Specific goals 20

Total points for price and specific 100

The maximum points for this tender are allocated as Price and Specific Goals

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

Below would be the allocation for Specific Goals

Preference in terms of locality of the service provider/contractor rendering services to

NO Specific Goals Categories Max Evaluation indicators

1 B-BBEE Status level 10 As for B-BBEE points allocation

2 Local area of supplier or 10 10 Points - Located within the