Appointment of a environmental assessment practitioner for the refinement of the bergrivier municipality coastal management programme (cmp)

Closing date: Monday, 14 September 2026 at 12:00.

Compulsory clarification meeting: Wednesday, 26 August 2026 at 11h00 at the Bergrivier Municipal Offices in Velddrif, 134 Voortrekker Road, Velddrif, 7365 (GPS: 32°47'03.62"S, 18°09'52.27"E). Doors close promptly at 11h10; no latecomers allowed. Bids from bidders who do not attend or arrive late will be disqualified.

Technical enquiries: Ms. Angila Joubert, tel (022) 913 6000, email [email protected].

Enquiries regarding bid procedures and completion of bid documents: Mr. Coellin Julius, tel (022) 913 6036 or (022) 913 6121, email [email protected].

Tender documents available free on the Bergrivier Municipality website (www.bergmun.org.za) or as a hard copy at a non-refundable fee of R70.00 from Mr. Coellin Julius.

Bids must be submitted in sealed envelopes clearly marked with the tender number and title, placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg, by 12:00 on Monday, 14 September 2026. Bids addressed to any municipal official in a personal capacity will be disqualified. The municipality is not liable for bids not placed in the tender box by courier companies. Late, incomplete, faxed or emailed bids will not be accepted; proof of dispatch is not proof of receipt. Bids may only be submitted on the official bid documentation provided by the municipality, with all figures and signatures in original format. Bids must remain valid for 120 days after closing.

Returnable forms (all must be completed and signed):

• Authority to Sign a Bid, with a certified copy of the resolution where the bidder is a company or close corporation.
• MBD 1 (Invitation to Bid) as the cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the procuring institution.
• MBD 6.1 (Preference Points Claim Form): claims preference points under the PPPFA 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• MBD 10 (Certificate of Payment of Municipal Accounts): declares municipal account numbers and confirms no arrears.
• OHSA form with a valid Letter of Good Standing from the Compensation Commissioner.
• Form of Indemnity.
• Pricing Schedule, Form of Offer, and Declaration by Tenderer.
• Tax Compliance Status (TCS) Pin and CSD registration number.
• Originally certified B-BBEE Certificate or Sworn Affidavit.
• Joint Venture Agreement (with percentage contributions) if bidding as a joint venture.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Bids received after the closing time, regardless of reason.
• Bids deposited in the incorrect tender box.
• Bids submitted by mail, telegraph, fax or email.

Required forms include: Authority to Sign a Bid (with certified resolution if applicable), Tax Compliance Status Pin, MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate of Payment of Municipal Accounts), OHSA form with Letter of Good Standing from Compensation Commissioner, Form of Indemnity, Pricing Schedule, Form of Offer, Declaration by Tenderer.

Bids are evaluated under the Council's Supply Chain Management Policy using the 80/20 preference point system: 80 points for price, 10 points for specific participation goals, and 10 points for B-BBEE. The bid price must be VAT inclusive. The 80/20 system applies to requirements up to R50 million; the 90/10 system applies above R50 million. Specific participation goals points: Bergrivier jurisdiction 10 (or 5 above R50m), West Coast jurisdiction 5 (or 3), Western Cape Province 3 (or 2), South Africa 2 (or 1). Bidders must complete the Preference Points Claim Form (MBD 6.1) in full to qualify for preference points. Failure to submit a B-BBEE certificate or sworn affidavit does not render the bid non-responsive, but the bidder scores 0 points for B-BBEE. The council is not obliged to accept the lowest or any quotation and reserves the right to accept any quotation or part thereof.

The scope is the appointment of an Environmental Assessment Practitioner to refine the Bergrivier Municipality Coastal Management Programme (CMP), as set out in the specifications. The service falls under the Directorate: Finance, Environmental Planning Management. Bidders must be suitably qualified and experienced service providers. No CIDB grading is required. The tender document includes schedules for plant and equipment, subcontractors, and work experience, indicating these must be completed as part of the bid.

No specific methodology or method statement requirements are stated in the available text beyond the general requirement to complete the schedules for plant and equipment, subcontractors, and work experience.

Goods and services must conform to the standards in the bidding documents and specifications. The supplier must permit the purchaser to inspect records and have them audited. Pre-bidding testing is for the bidder's account. If inspections, tests or analyses show non-compliance, the supplier bears the costs and rejected goods must be replaced at the supplier's cost and risk.

The bid price must be VAT inclusive. The Pricing Schedule form must be completed and signed. Payments will be made in Rand, no later than 30 days after submission of a valid invoice. No contract will be concluded with a bidder whose tax matters are not in order or whose municipal accounts are in arrears.

The bid price must be VAT inclusive. Payments will be made in Rand, no later than 30 days after submission of a valid invoice. No contract will be concluded with a bidder whose tax matters are not in order; SARS must certify the preferred bidder's tax compliance before award. No contract will be concluded with a bidder whose municipal rates and taxes or municipal services charges are in arrears. Bidders must declare all municipal account numbers in the Bergrivier area for which the enterprise or its proprietors/directors are responsible. If indebted to the municipality, the bidder may be required to sign an agreement for deductions from payments until the debt is settled. A performance security may be required within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the Special Conditions of Contract.

Bidders must be registered on National Treasury's Central Supplier Database (CSD). The Tax Compliance Status (TCS) Pin and CSD registration number must be submitted with the bid; failure to do so may invalidate the bid. Bidders must submit an originally certified B-BBEE Certificate or an originally certified B-BBEE Sworn Affidavit; failure results in 0 points for B-BBEE but does not render the bid non-responsive. Bidders must complete MBD 10 (Certificate of Payment of Municipal Accounts) confirming no municipal arrears. A valid Letter of Good Standing from the Compensation Commissioner is required under the OHSA form. Bidders must complete the Authority to Sign a Bid with a certified resolution where applicable. No CIDB grading is required.

Bidders must complete the OHSA (Occupational Health and Safety) form and attach a valid Letter of Good Standing from the Compensation Commissioner. The Form of Indemnity must also be completed and signed.

The service relates to the refinement of the Bergrivier Municipality Coastal Management Programme (CMP), which is an environmental planning function. No specific environmental impact or sustainability requirements beyond the scope of the CMP refinement are stated in the available text.

The General Conditions of Contract (GCC) apply, covering: standards, use of contract documents and information, patent rights (intellectual property vests in the municipality), performance security (within 30 days of award), inspections and tests (costs for non-compliant goods/services borne by the supplier), warranty (12 months after delivery or 18 months after shipment, whichever earlier), payment (within 30 days of invoice), prices (no variation from bid prices), variation orders (up to 15% of contract value), assignment (requires prior written consent), subcontracts (must be notified in writing), delays (penalties at prime interest rate per day of delay), termination for default (including restriction from doing business with the public sector for up to 10 years), force majeure, termination for insolvency, settlement of disputes (mediation then South African courts), limitation of liability (aggregate liability capped at total contract price), governing language (English), applicable law (South African law), notices (by registered or certified mail), and taxes and duties (local supplier responsible for all taxes).

Bids must be submitted in sealed envelopes clearly marked with the tender number and placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg by 12:00 on 14 September 2026. Bids addressed to any municipal official in personal capacity will be disqualified. The municipality is not liable for bids not placed by courier companies. Late, incomplete, faxed or emailed bids will not be accepted. Council is not obliged to accept the lowest or any quotation and reserves the right to accept any quotation or part thereof.

Bidders must be registered on National Treasury's Central Supplier Database (CSD). The Tax Compliance Status (TCS) Pin and CSD registration number must be submitted with the bid; failure may invalidate the bid. Bidders must submit an originally certified B-BBEE Certificate or Sworn Affidavit; failure results in 0 points for B-BBEE but does not render the bid non-responsive. Tenders must be valid for 120 days after closing date.

Bids are evaluated under the 80/20 preference point system: 80 points for price, 10 points for specific participation goals, and 10 points for B-BBEE. The bid price must be VAT inclusive. The 80/20 system applies to requirements up to R50 million; the 90/10 system applies above R50 million. Specific goals points: Bergrivier jurisdiction 10 (or 5 above R50m), West Coast jurisdiction 5 (or 3), Western Cape Province 3 (or 2), South Africa 2 (or 1). Bidders must complete the Preference Points Claim Form (MBD 6.1) in full to qualify for preference points. Failure to submit a B-BBEE certificate or sworn affidavit results in 0 points for B-BBEE but does not render the bid non-responsive.