Peace officer training (non-uniform employees) – cape winelands district municipality

Closing date: 26 August 2026 at 11:00.

No briefing or site visit is specified.

Bidding procedure enquiries: Supply Chain Management, Financial Services, tel 086 126 5263.

Technical enquiries: Cecil Bostander, tel 023 348 2340.

Submission address: Official tender box, Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch.

Returnable documents — all must be completed, signed and submitted with the quotation:

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 B (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points under the PPPFA 80/20 system.
• MBD 7.1 or 7.2 (Contract Form): purchase of goods/works or rendering of services.
• MBD 8 (Declaration of Bidder's Past SCM Practices): discloses past conduct with the municipality.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Authority for Signatory: board/partner/trustee resolution authorising the signatory to bind the bidder.
• Credit Order Instruction: instruction for payment.
• Municipal Rates and Services declaration: confirms municipal accounts are in order.
• Compulsory Documentation Checklist and Capability of Bidder sections: completed.
• Annexure I (Questionnaire) and Annexure L (MBD 6.1) must be completed to claim preference points.

Submission method:

• Sealed envelope endorsed with the quotation number and description, placed in the official tender box at 29 Du Toit Street, Stellenbosch, before closing time.
• Telexed, faxed or e-mailed bids are not accepted.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Corrections made with correction fluid (Tippex).
• Missing pages from the original document.
• Bids from suppliers not registered on the CWDM Accredited Supplier Database or Central Supplier Database.
• Bids received after the closing time.

Evaluation and adjudication considers compliance with specifications, value for money, capability to execute the contract, and the PPPFA and associated regulations.

Preference points system (80/20):

• 80 points for the lowest price, provided the bid complies with the tender requirements.
• 20 points for specific goals, split 50/50:
• 10 points for B-BBEE status level of contributor, allocated per the B-BBEE scorecard.
• 10 points for locality (enterprises located in the district or province where the work is done).

Locality points require submission of a municipal account in the bidder's name not older than 90 days, a lease agreement where the bidder is the lessee, or an official bank letter confirming the registered business address.

Minimum requirements for responsiveness (must be supplied with the bid or on request within a mutually agreed timeframe):

• Confirmation of company accreditation with a recognised Quality Assurance Body (e.g. QCTO, SASSETA).
• Proof that the Peace Officer Learning Programme is accredited by the relevant Quality Assurance Body (QCTO and SASSETA).
• Proof that the 22-day learning programme is SAPS approved.
• Proof of entity's accreditation (letter confirmation) at a recognised Professional Body, where applicable.

The municipality reserves the right to verify all accreditation and supporting documentation.

Scope: Facilitation and delivery of an accredited Peace Officer learning programme for Environmental Health Practitioners (non-uniform employees) of the Cape Winelands District Municipality.

Programme requirements:

• Suitable only for Environmental Health Practitioners appointed by a municipality.
• Delivered in terms of Section 334 of the Criminal Procedure Act, 1977.
• Approved by the South African Police Services (SAPS).
• Recognised for Continuing Professional Development (CPD) and/or Continuing Education Units (CEUs), where applicable.
• Offered through an instructor-led learning platform.
• 22 days of training, including theoretical and practical case studies, examples and exercises relevant to municipalities.
• Facilitated by suitably qualified and experienced subject matter experts.

Deliverables:

• Inception meeting to discuss expectations, implementation, facilitation, coordination, monitoring and evaluation of the 22-day programme.
• Provide the municipality with a curriculum for the learning programme and assessments.
• Provide a report and attendance registers upon completion of the training.
• Issue all successful learners with a valid Competency/Completion Certificate and register completed credits with the relevant Quality Assurance Body.
• Submit each learner's certificate of competency/completion to the relevant statutory professional council/board for certification.
• Where applicable, upload learner achievements to the relevant Quality Assurance Body and provide proof of certification and/or credit registration.
• The programme must be interactive and practical to equip learners with the knowledge, attitude and skills to execute their roles effectively.
• The 22-day programme is to be completed upon mutual agreement between the successful service provider and the municipality.

Quality assurance requirements for the training programme:

• The learning programme must be accredited by a recognised Quality Assurance Body such as QCTO or SASSETA.
• The programme must be approved by the South African Police Services (SAPS).
• The service provider must be accredited with a recognised Quality Assurance Body (e.g. QCTO, SASSETA) and, where applicable, a recognised Professional Body.
• The programme must be recognised for Continuing Professional Development (CPD) and/or Continuing Education Units (CEUs) where applicable.
• Upon completion, successful learners must receive a valid Competency/Completion Certificate, with credits registered by the relevant Quality Assurance Body.
• Learner achievements must be uploaded to the relevant Quality Assurance Body, with proof of certification and/or credit registration.
• The municipality reserves the right to verify all accreditation and supporting documentation.

General inspection provisions (from GCC):

• Pre-bidding testing is for the bidder's account.
• The bidder's premises must be open for inspection by the purchaser's representative at all reasonable hours.
• If inspections show non-compliance, the cost is borne by the supplier and goods/services may be rejected.
• Rejected goods must be removed and substituted at the supplier's cost and risk.

Prices must be quoted per person and inclusive of VAT. No upfront payments will be made; payments only upon completion of delivery, with invoices paid within 30 days of receipt. No partial payments. Where the contract value exceeds R2.3 million, the bidder must be registered for VAT with SARS and the price will be deemed VAT inclusive. The municipality's VAT registration number is 4700193495. Prices charged must not vary from those quoted, except for authorised price adjustments or bid validity extensions.

Pricing:

• Prices quoted per person, inclusive of VAT.
• No upfront payments; no partial payments.
• Payment only upon completion of delivery, with invoices paid within 30 days of receipt.

VAT:

• Where the contract value exceeds R2.3 million, the bidder must be registered for VAT with SARS; the price will be deemed VAT inclusive.
• VAT registration number of the municipality: 4700193495.

Municipal accounts:

• Certified copy of the bidder's and its directors' municipal accounts for the month preceding tender closure must accompany the bid.
• Bidders or directors in arrears with municipal rates, taxes or charges for more than three months, without a settlement arrangement before bid closure, will be unsuccessful.
• If premises are rented, proof must be submitted that the rental includes municipal rates and charges and that rent is not in arrears.

Performance security: not specified in the tender-specific sections.

Registration:

• Must be registered and accredited on the CWDM Accredited Supplier Database and the Central Supplier Database.

Tax compliance:

• Tax Compliance Status Pin printed from the SARS website must accompany the bid; verified by the municipality on the SARS website.
• No contract will be concluded with a bidder whose tax matters are not in order.

B-bbee:

• Original and valid B-BBEE Status Level Verification Certificate, or certified copy, must be submitted to claim preference points.
• EMEs and QSEs may submit a sworn affidavit confirming annual revenue and black ownership/beneficiaries.
• Bidders not submitting a certificate or non-compliant contributors score zero for B-BBEE but are not disqualified.
• Trusts, consortia or joint ventures must submit a consolidated certificate.

Municipal rates and taxes:

• Certified municipal account (or lease/bank confirmation) must accompany the bid; arrears for more than three months disqualify.

CIDB:

• Where applicable, the bidder's CIDB registration number must be included; the municipality verifies it during evaluation.

Compensation Fund:

• If applicable, a Letter of Good Standing from the Department of Employment and Labour (valid at closing date) must accompany the bid.

POPI Act:

• Submitting information constitutes consent to processing of personal information by the municipality.

No tender-specific health and safety requirements are stated. The document contains only general conditions on confidentiality, inspection of records, and standard procurement clauses, which do not constitute OHS obligations for this training service.

No tender-specific environmental or sustainability requirements are stated. The document contains only general procurement clauses and locality preference points, which are not environmental requirements.

Contract governance: The contract is subject to Chapter 11 of the Municipal Finance Management Act, the CWDM Supply Chain Management Policy, National Treasury regulations and circulars, and the Special Conditions of Contract (SCC). Where the GCC and SCC conflict, the SCC prevails.

Validity: Bids remain valid for 180 days from the closing date; bidders may not withdraw or alter their quotation during this period. The validity period may be extended by the SCM Department with written agreement from bidders.

Subcontracting: The contractor may not subcontract the whole contract; any part requires prior written consent of the municipality.

Extension: The contract may be extended if additional funds become available.

Termination for default: The municipality may terminate in whole or in part if the service provider fails to deliver within the specified periods, fails to perform obligations, or engages in corrupt or fraudulent practices. The service provider may be liable for excess costs of procuring similar services and may be restricted from doing business with the public sector for up to 10 years.

Termination for insolvency: The municipality may terminate if the service provider becomes bankrupt or insolvent, without compensation.

Disputes: Parties must attempt amicable resolution; after 30 days, either party may give notice to commence mediation; unresolved disputes may be settled in a South African court. Performance continues during dispute resolution.

Penalties: For delayed delivery or performance, the municipality may deduct a penalty calculated on the delivered price using the current prime interest rate for each day of delay.

Warranty: The supplier warrants goods are new, unused, of current models, and free from defects for 12 months after delivery or 18 months after shipment, whichever ends earlier.

Payment: Invoices paid within 30 days of submission; payment in Rand unless otherwise stipulated. VAT must be shown clearly on each invoice; invoices above R3,000 must disclose the recipient's VAT registration number.

Prices: Prices charged must not vary from those quoted, except for authorised price adjustments or bid validity extensions.

Variation orders: Changes not exceeding 15% of the original contract value (20% for construction) may be instructed; measurable quantities may be reduced with unit price adjustments.

Assignment: The supplier may not assign obligations without prior written consent.

Confidentiality: The service provider must not disclose the agreement or any specifications without prior written consent; the municipality may inspect and audit the supplier's records.

Governing language: English.

Applicable law: South African law.

Notices: Posted by ordinary mail to the address furnished in the bid.

Taxes and duties: The service provider is responsible for all taxes, duties and license fees.

POPI Act: Submitting information constitutes consent to processing of personal information.

The bid is evaluated under the 80/20 preferential points system per the Preferential Procurement Regulations 2022. 80 points are awarded for the lowest price if the bid complies with the tender requirements. The remaining 20 points are split equally: 10 points for B-BBEE status level of contributor (allocated per the B-BBEE scorecard) and 10 points for locality (promotion of enterprises located in the specific district or province). To claim preference points, bidders must complete Annexure I (Questionnaire) and Annexure L (MBD 6.1). For locality points, bidders must submit a municipal account in the bidder's name not older than 90 days, a lease agreement where the bidder is the lessee, or an official bank letter confirming the registered business address. Bidders must also provide proof of company accreditation with a recognised Quality Assurance Body (e.g. QCTO, SASSETA), proof that the Peace Officer Learning Programme is accredited by the relevant Quality Assurance Body, proof that the 22-day programme is SAPS approved, and proof of entity's accreditation at a recognised Professional Body where applicable. Failure to supply required information within a mutually agreed timeframe renders the bidder non-responsive.