Refreshments and kitchen cleaning materials supply – national treasury (3-Year contract)

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The 80/20 preference point system applies: price is scored out of 80 points and specific goals out of 20 points, totalling 100. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price under consideration and Pmin is the price of the lowest acceptable tender. Specific goals are awarded for company ownership by youth, Black people, women, and disabled people, with points scaled by ownership percentage: 100% ownership earns 5 points, 75-99% earns 3 points, 60-74% earns 2 points, 51-59% earns 1 point, and 0-50% earns 0 points. Bidders must complete the SBD 6.1 form to claim these points; failure to submit supporting documentation means no specific goal points are claimed. The organ of state may require substantiation of any preference claim at any time.

income-generating contracts)

Bidders must submit the SBD 6.1 Preference Points Claim Form (in terms of the Preferential Procurement Regulations 2022) with the tender to claim specific goal points. The form requires the company name, registration number, and type of company (e.g., partnership, sole proprietorship, close corporation, public company, personal liability company, (Pty) Limited, non-profit company, state-owned company). The declaration certifies that the points claimed are true and correct; fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, or criminal prosecution.

Specific goals points are awarded for company ownership by youth, Black people, women, and disabled people. For each category, points are: 5 points for 100% ownership, 3 points for 75-99%, 2 points for 60-74%, 1 point for 51-59%, and 0 points for 0-50%. Bidders must indicate on the SBD 6.1 form how they claim points for each specific goal.

The SBD 6.1 declaration commits the bidder to the accuracy of the preference points claimed. If specific goals are claimed fraudulently or conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs or damages, cancel the contract, recommend restriction from doing business with any organ of state for up to 10 years, or refer the matter for criminal prosecution.

The tender covers the provision of refreshments and kitchen cleaning materials, with a detailed pricing schedule listing specific items and quantities.

Returnable documents: completed and signed pricing schedule (Annexure C) as per the provided template. No other returnable forms are specified in the available document.

Bidders must be VAT-registered to charge VAT on invoices. Compulsory VAT registration applies if taxable supplies exceed or are expected to exceed R1 million in any consecutive 12 months. Bidders must indicate CPI inclusion where applicable; CPI will be verified by the department upon the contract's anniversary. No other evaluation criteria are stated in the provided document.

The pricing schedule lists a wide range of refreshment and kitchen cleaning items, including teas, coffees, milk, soft drinks, water, sugar and sweets, dried fruits and nuts, biscuits, dressings, filters, paper products, plastic products, dishwashing items, detergents, pest control, and air fresheners. For line items without an estimated market price, bidders must provide their own cost price.

Pricing must be submitted on the provided pricing schedule (Annexure C), including columns for unit price (excl. VAT), VAT (15%), and total price incl. VAT. Bidders must indicate CPI inclusion where applicable. Only VAT-registered businesses may charge VAT on tender invoices.

VAT registration is required to charge VAT on invoices. Compulsory VAT registration applies if taxable supplies exceed or are expected to exceed R1 million in any consecutive 12 months.

Appointment of a service provider for provision of refreshments and kitchen cleaning materials. Bid proposals to be submitted online on the e-Tender Portal https://www.etenders.gov.za/. Tutorial link on uploading bid documents on e-Tender Portal https://youtu.be/B7pNseNJYHM

Closing date: 07/09/2026, Closing time: 11:00 AM

Email: [email protected], Department: Supply Chain Management

Bids must be submitted online on the e-Tender Portal https://www.etenders.gov.za/. The bid submission deadline is 07/09/2026 at 11:00 AM. Late bids will not be accepted for consideration. All bids must be submitted on the official forms provided.

Bidders must be tax compliant and provide a SARS TCS PIN or CSD number. Bids will not be considered from persons in the service of the state, or from companies/close corporations with directors/members who are in the service of the state.

Appointment of a service provider for provision of refreshments and kitchen cleaning materials

Bidders must ensure compliance with their tax obligations. A unique personal identification number (PIN) issued by SARS must be submitted to enable the organ of state to verify the taxpayer’s profile and tax status.

The service provider must supply refreshments and kitchen cleaning materials to the National Treasury.

{"name":null,"email":null,"phone":null,"department":"OF NATIONAL TREASURY","address":"National Treasury"}

No eligibility criteria specified

The service provider must complete the Contractors’/Suppliers’ Questionnaire – All Service Providers and provide certified copies of registration documents.

The tender is for the appointment of a service provider to supply refreshments and kitchen cleaning materials.

Closing date: 07 September 2026 at 11:00 AM.

Technical enquiries: [email protected] (National Treasury).

Bidders must submit a completed SBD 3.3 Pricing Schedule, including a total cost breakdown for the assignment. The offer must remain valid for 90 days from the closing date. Quotations must be submitted before the closing time of 11:00 AM on 07 September 2026. Enquiries regarding bidding procedures may be directed to the National Treasury.

No eligibility criteria or evaluation criteria are specified in the available document.

The scope is the provision of refreshments and kitchen cleaning materials. Services must be quoted in accordance with the attached terms of reference (not provided in the extracted text).

Bidders must complete the SBD 3.3 Pricing Schedule, quoting a total cost for the assignment inclusive of VAT. A detailed cost breakdown is required. The offer must be valid for 90 days. Bidders must state the period required for commencement after acceptance and whether rates are firm for the full period; if not, provide the basis for adjustments (e.g., CPI).

Bidders must quote a total cost for the assignment in South African Rand, inclusive of VAT. A total cost breakdown is advised. Rates may be firm for the full period; if not, bidders must provide details of the adjustment basis (e.g., consumer price index).

No specific compliance requirements are stated in the available document.

This bid is for the appointment of a service provider for the provision of reputable refreshments and kitchen cleaning products services for a period of three years to all National Treasury sites. Sites include Riverwalk Office Park, 41 Matroosberg Road, Ashlea Gardens, Pretoria/40 Church Street Building, Pretoria; SITA Offices, Centurion; and National Treasury Parliamentary Offices, Cape Town (120 Plein Street).

Closing date: 7 September 2026 at 11:00. Bid validity period: 90 days. Closing date for bid enquiries: 2 September 2026. No briefing session is mentioned.

General: National Treasury, Office of the Director-General, Financial Management Chief Directorate, Private Bag x115, Pretoria, 0001. Physical address: 40 Madiba Street, Church Square, Pretoria. Bid enquiries: [email protected]. All enquiries must be in writing.

Bids must be submitted online through the e-Tender Publication portal at https://www.etenders.gov.za/. Manual or hardcopy bids are not acceptable. The Pricing Schedule (SBD 3.3) must be submitted in its original format. Bids must follow the sequential submission format per the checklist in Table 1. Non-compliance with online submission will invalidate the bid. Returnable documents include: Annexure C Pricing Schedule, SBD 3.3, SBD 1, SBD 4, SBD 6.1, full CSD report, CIPC documents, valid Tax Clearance Certificate or SARS pin, and proof of specific goals. Joint ventures must also submit a signed teaming agreement and consolidated CSD report. Bidders must provide at least 5 reference letters and proof of vehicle ownership or outsourced transport agreement.

Returnable documents checklist: Phase 1 mandatory - Annexure C Pricing Schedule, SBD 3.3, reference letters, proof of vehicle ownership/outsourced transport agreement. Phase 2 - SBD 1, SBD 4, SBD 6.1, full CSD report, CIPC documents, signed teaming agreement (if applicable), valid Tax Clearance Certificate/SARS pin, consolidated CSD (if JV). Phase 3 - proof of specific goals requirements.

Evaluation is in three phases: Phase 1 mandatory requirements, Phase 2 legislative and standard bidding requirements, Phase 3 price and specific goals. Price is evaluated under the 80/20 preference point system. Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Prices must be inclusive of all costs and 15% VAT. Specific goals points are awarded for youth, black, women, and disabled ownership: 5 points for 100% ownership, 3 for 75-99%, 2 for 60-74%, 1 for 51-59%, 0 for 0-50%. Proof required via SBD 6.1, CIPC, CSD, and ID documents. Points are rounded to 2 decimals. Tie-breaking: highest specific goals points, then drawing of lots. The State may award to a non-highest bidder on reasonable grounds.

The contract is for the provision of refreshments and kitchen cleaning materials to all National Treasury sites for three years. Sites include Riverwalk Office Park, 41 Matroosberg Road, Ashlea Gardens, Pretoria/40 Church Street Building, Pretoria; SITA Offices, Centurion; and National Treasury Parliamentary Offices, Cape Town (120 Plein Street). Products must be of pleasant appearance, free from foreign matter, odours, contamination, defects, and blemishes. Packaging must be intact, clean, non-toxic, strong, and properly closed, with product information printed on woven polypropylene or clear plastic bags. Labelling must include product name, manufacturer details, storage conditions, batch identification, net mass, and best-before/use-by/sell-by dates, and comply with the Food, Cosmetics and Disinfectants Act, 1972. Transportation vehicles must be clean, weatherproof, and free from odours; food must be inspected before loading and protected against contamination. Delivery area height restriction is 2m-2.5m. Products must have at least 6 months shelf life upon delivery; shorter shelf life requires written application with an undertaking for unconditional replacement. Employees in hygiene areas must be trained on health principles, hygiene practices, cleaning, sanitation, and personal safety; training records must be kept. Pest control must be monitored in processing and storage areas. All packaging must be environmentally friendly and recyclable. Delivery schedules are mutually agreed; normal delivery 3-5 working days, ministerial delivery 1 day, emergency delivery within hours.

Delivery schedules are mutually agreed between the service provider and end-users. Schedules may include weekends and holidays. Strict adherence is required. Urgent deliveries are communicated by NT officials. Turnaround times: normal delivery 3-5 working days, ministerial delivery 1 day, emergency delivery within hours.

The service provider must ensure employees in hygiene areas are educated and trained on general principles of health and communicable diseases, good practices, good hygiene practices, cleaning and sanitation procedures, and personal safety. Training records must be kept. Personnel hygiene and cleanliness must be strictly adhered to by delivery drivers and personnel. Pest monitoring and control must be conducted in processing and storage areas.

Bidders must complete the pricing schedule (SBD 3.3) without changing its structure. Prices must be inclusive of all handling fees, delivery costs, and 15% VAT. Non-compliance may invalidate the bid. The pricing schedule lists items with unit of measure and requires unit price, mark up, and total. No bonds or guarantees are mentioned.

Bidders must be registered on the Central Supplier Database (CSD). Required documents: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), full CSD report, CIPC documents, valid Tax Clearance Certificate or SARS pin. Joint ventures must submit a signed teaming agreement, tax clearance for each party, and a consolidated CSD report. Bidders must provide proof of ownership for specific goals claims. Failure to submit mandatory documents may invalidate the bid; bidders may be given up to 7 calendar days to rectify missing legislative documents.

Products must not represent an environmental, health or safety risk when used properly. Employees must be trained on personal safety. Delivery area height restriction is 2m-2.5m high.

All products delivered must be of superior quality and fit for purpose, and when used properly will not represent an environmental, health or safety risk. All packaging material must be environmentally friendly and recyclable.

The supplier must notify the purchaser in writing of any delay, its likely duration and causes. The purchaser may extend the time for performance, with or without penalties. The purchaser may terminate the contract in whole or part by written notice if the supplier fails to deliver goods within the specified period, fails to perform any other obligation, or engages in corrupt or fraudulent practices. Third party agreements are not binding on the State. Subcontracting is allowed but the bidder remains responsible; the bidder must declare the intention and percentage of subcontracting. No cession without consultation. By submitting a bid, the bidder consents to processing of personal information under POPIA. Tax compliance is required; SARS disclosure consent is deemed granted. The State reserves the right to negotiate with shortlisted bidders and to conduct due diligence, including site visits.

Special conditions include technical specifications for product quality, packaging, labelling, transportation, shelf life, quality requirements, environmental conditions, and delivery schedule. Products must have at least 6 months shelf life. Delivery area height restriction is 2m-2.5m. All packaging must be recyclable. Delivery schedules are mutually agreed; normal delivery 3-5 working days, ministerial delivery 1 day, emergency delivery within hours.

Mandatory requirements: submission of price proposal (Annexure C and SBD 3.3), minimum of 5 reference letters with evidence of work done in the past seven years, proof of vehicle ownership (logbook copy) or outsourced transport agreement/letter of intent. Legislative requirements: SBD 1, SBD 4, SBD 6.1, full CSD report, CIPC documents, valid Tax Clearance Certificate or SARS pin, signed teaming agreement for JV/consortium/trust/partnership, consolidated CSD for JV, shareholding portfolio in organogram format. Failure to submit may invalidate the bid after 7 calendar days to rectify.

The questionnaire determines the contractor's employment status and tax residency for National Treasury. Bidders must provide a valid tax clearance certificate (IRP30) or exemption certificate, and non-citizens must hold a valid work permit. Non-residents must answer questions about their jurisdiction and employer's presence in South Africa.

supply services on behalf of a Labour

Broker?

2. Are you subject to the control or supervision of the

National Treasury (NT)? Including, but not limited

to, the following:

 The manner of duties performed;

 The hours of work

Bidders must complete Questionnaire A (for individuals) or Questionnaire B (for enterprises). Provide a certified copy of a tax clearance certificate (IRP30) or exemption certificate. Non-citizens must furnish a certified copy of a work permit. Non-residents must answer questions about their jurisdiction and employer's presence in South Africa.

Bidders must have a valid tax clearance certificate from SARS before award.

Bidders must not have engaged in corrupt, fraudulent, or collusive practices.

Bidders must not be restricted from doing business with the public sector.

Bidders must comply with the Competition Act regarding restrictive practices.

Bidders must be able to furnish a performance security as specified in the SCC.

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services

No specific compliance requirements beyond standard forms are stated in this document.

No tender-specific substance found

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Returnable forms: SBD 4 (Declaration of Interest) and SBD 9 (Certificate of Independent Bid Determination). Bidders must submit their bids with the required forms completed and signed.

Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders must certify that the bid was prepared independently and without collusion, and that no bid terms were disclosed to competitors before the bid opening.

Supply chain management system should

This declaration prove to be false.

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Signature Date

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Position Name of bidder

No specific requirements found

Bidders must not have consulted with procuring institution officials during the bidding process except for clarification, and must not have been involved in drafting the specifications