Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
1 Observatory Road, Observatory, 7925 - Observatory, Cape Town - Observatory, Cape Town - 7925
Organization Type
GOVERNMENT
Published
18 Aug 2026
OCDS Reference
ocds-9t57fa-165985
The south african astronomical observatory (saao) invites quotations for the appointment of a service provider for recruitment vetting services for a period of 60 months. The services to be rendered include criminal checks, identity/passport checks, and qualification verification.
Bidders must submit their quotations electronically via the e-Submission portal.
Bidders must be registered on the Central Supplier Database (CSD).
The successful bidder will be the one scoring the highest points in the event of the lowest bid being higher than R 2000.
Bidders must submit a company profile demonstrating 5 years' experience in recruitment vetting services.
Bidders must submit a minimum of 3 written reference letters relating to recruitment vetting services completed within the last 5 years.
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Date & Time
Tuesday, 25 August 2026 - 16:00
Venue
null
Submit via esubmission only - guideline attached
Categories
Request for Quotation
1 Observatory Road, Observatory, 7925 - Observatory, Cape Town - Observatory, Cape Town - 7925
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AI Document Analysis Stages
Description
Source: 119067 - Recruitment vetting services 60 months.zip18 Aug
2026
Tender Published
Tender was published
25 Aug
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
119067 - Recruitment vetting services 60 months.zip
Appointment of a service provider to perform recruitment vetting services for the National Research Foundation (SAAO) for a period of 60 months on an as-and-when required basis. Services include criminal checks, identity verification, qualification verification (local and international), driver's license checks, credit checks, fraud listing, deeds search, SAPS police clearance, NRSO clearances, and Child Protection Register checks. The contract is valued under R50 million and uses the 80/20 preferential procurement system.
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Median Estimate
R 3 719 933
Range
Based on 14 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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The following conditions will apply to this request for quotations:
Price(s) quoted must be valid for at least (60) days from date of your offer.
Price(s) quoted must be inclusive of VAT, if applicable.
The bidder is required to submit:
a) Datasheet or model number of products offered
b) Proof of B-BBEE Status Level of contributor, to claim points as per SBD 6.1
c) An EME is required to submit a sworn affidavit confirming their annual total revenue
of R10 million or less and level of black ownership to claim points as per SBD 6.1
d) A QSE is required to submit a sworn affidavit confirming their annual total revenue of
between R10 million and R50 million and level of black ownership or a B-BBEE level
verification certificate to claim points. As per SBD 6.1
register https://secure.csd.gov.za/.
SBD documentation as per section 3 of this document for Quotations duly completed.
lowest bid being higher than R 2000. (VAT inclusive).
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acceptable quotation.
accept a part of it. SAAO does not bind itself to accepting the lowest quotation.
Contract (GCC) and, if applicable, any other special conditions of contract.
have been delivered. (No pre-payment allowed).
conditions, set terms and conditions must be mutually agreed upon. Otherwise, the
National Treasury General Conditions of Contract (GCC) will govern.
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Sbd 4 - bidder’s disclosure
Any person (natural or juristic) may make an offer or offers in terms of this invitation
to bid. In line with the principles of transparency, accountability, impartiality, and
ethics as enshrined in the Constitution of the Republic of South Africa and further
expressed in various pieces of legislation, it is required for the bidder to make this
declaration in respect of the details required hereunder.
Where a person/s are listed in the Register for Tender Defaulters and / or the List of
Restricted Suppliers, that person will automatically be disqualified from the bid
process.
2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or
any person having a controlling interest1 in the enterprise, employed by the state?
Yes/no
2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,
state employee numbers of sole proprietor/ directors / trustees / shareholders /
members/ partners or any person having a controlling interest in the enterprise, in
table below.
Full Name Identity Number Name of State Institution
2.2 Do you, or any person connected with the bidder, have a relationship with any person
who is employed by the procuring institution?
1 the power, by one person or a group of persons holding the majority of
the equity of an enterprise, alternatively, the person/s having the
deciding vote or power to influence or to direct the course and decisions
of the enterprise.
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Yes/no
2.2.1 If so, furnish particulars:
............................................................................................................
............................................................................................................
2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners
or any person having a controlling interest in the enterprise have any interest in any
other related enterprise whether or not they are bidding for this contract?
Yes/no
2.3.1 If so, furnish particulars:
............................................................................................................
............................................................................................................
Important Dates
Source: 119067 - Recruitment vetting services 60 months.zip (RFQ){"closingDate":"2026-08-25T16:00:00.000Z","closingTime":"16:00"}
Contact Information
Source: 119067 - Recruitment vetting services 60 months.zip (RFQ){"name":"SCM Contact person: Siphosethu Claassen","email":"[email protected]","phone":"021 201 1629"}
Submission Guidelines
Source: 119067 - Recruitment vetting services 60 months.zip (RFQ)Bidders must submit their quotations electronically via the e-Submission portal. The portal can be accessed at https://etenders.gov.za. Bidders must register on the Central Supplier Database (CSD) prior to submitting their bids. Quotations must be submitted with all required documentation, including a signed SBD 1 form, a signed and completed SBD 3.1 form, a signed and completed SBD 4 form, and a signed and completed SBD 6.1 form. Bidders must also submit a company profile demonstrating 5 years' experience in recruitment vetting services and a minimum of 3 written reference letters relating to recruitment vetting services completed within the last 5 years.
Evaluation Criteria
Source: 119067 - Recruitment vetting services 60 months.zip (RFQ)The evaluation process will consist of three phases: Phase 1 - Administrative compliance, Phase 2 - Specification evaluation and eligibility, and Phase 3 - Specific goals evaluation. The 80/20 preferential point system will be used, with 80 points allocated for price and 20 points for specific goals. Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim preference points.
Technical Specifications
Source: 119067 - Recruitment vetting services 60 months.zip (RFQ)The scope of work includes the provision of recruitment vetting services for a period of 60 months. The services to be rendered include criminal checks, identity/passport checks, qualification verification (local and international), driver's license verifications, credit checks, fraud listing verifications, deeds search verifications, SAPS police clearance certificates, and national register for sex offenders clearances.
Financial Requirements
Source: 119067 - Recruitment vetting services 60 months.zip (RFQ)Payment terms are within 30 days from date of receipt of invoice and when goods have been delivered. No pre-payment is allowed. The successful bidder will be the one scoring the highest points in the event of the lowest bid being higher than R 2000.
Compliance Requirements
Source: 119067 - Recruitment vetting services 60 months.zip (RFQ)Bidders must be registered on the Central Supplier Database (CSD). Bidders must submit a signed SBD 1 form, a signed and completed SBD 3.1 form, a signed and completed SBD 4 form, and a signed and completed SBD 6.1 form. Bidders must also submit a valid B-BBEE certificate or sworn affidavit to claim preference points.
Section
Source: 119067 - Recruitment vetting services 60 months.zipThe evaluation criteria include the 80/20 preferential point system, with 80 points allocated for price and 20 points for specific goals. The specific goals include B-BBEE status level, black ownership, and black female ownership.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
1 Observatory Road, Observatory, 7925 - Observatory, Cape Town - Observatory, Cape Town - 7925
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
18 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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