Supply and delivery of catering for disability month programme

Mnquma Local Municipality invites bids for the supply and delivery of catering for the Disability Month Programme. The successful bidder will be required to fill in and sign a written Contract Form (MBD 7.1).

Closing date: 28/08/2026. Closing time: 12H00. No briefing or site visit is mentioned.

Bidding procedure enquiries: Mrs. Y Mqingwana (Manager: Supply Chain Management), tel (047) 050 1156, email [email protected]. Technical enquiries: Ms N. Mvume (Manager: SPU), tel 047 050 1338, email [email protected]. Submission address: Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960.

Submission method: bids must be deposited by hand into the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960, before the closing time. Late, couriered, faxed or emailed tenders will not be accepted. The envelope must be sealed and clearly marked with the bid number and project name, and on the back with the company name, address, contact person and contact details. Only original tender documents are accepted; the document must not be reproduced, taken apart, or have pages inserted. Every page must be initialled. Bids must be submitted on the official forms, not re-typed. The offer must remain valid, irrevocable and open for written acceptance for 90 days from the closing date. Returnable forms (all must be completed, signed and submitted): MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance Requirements), MBD 3.1/3.3 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Schedule 1 (Resolution of Directors/Members), Schedule 2 (Certificate of Authority for Partnerships/Consortiums/Joint Ventures), Schedule 3 (List of Other Documents Attached). Partnerships, consortiums or joint ventures must submit a signed joint venture agreement and all parties must be registered on the Central Supplier Database. A full CSD report not older than one month and a valid catering certificate are required. Fraudulent information will lead to blacklisting for five years.

Evaluation is conducted in two stages. Stage 1: Administration compliance — bidders that do not meet mandatory and other bid requirements are deemed non-responsive and excluded from further evaluation. Stage 2: Evaluation under the 80/20 preference point system (Preferential Procurement Regulations 2022). Price scores a maximum of 80 points; specific goals score a maximum of 20 points. Specific goals: (1) 10 points for an EME or QSE at least 51% owned by black people — proof: fully completed and signed MBD 6.1 and a full CSD report not older than one month; (2) 10 points for promotion of enterprises located in the Mnquma Local Municipality area — proof: municipal rates, municipal confirmation letter, or lease agreement showing where the business is domiciled. No points are awarded if proof is not submitted. In the event of equal total scores, the bidder with the highest specific-goal points wins; if still equal, the award is decided by drawing lots.

Supply and delivery of catering for the Disability Month Programme. Quantities: 150 breakfast packs (muffin, apple, banana and 300ml juice); 150 lunch packs (full meal: samp/rice, 2 vegetables, 1 salad, 2 types of meat and 330ml soft drink); 150 x 500ml still water. Prices must include all applicable taxes and all costs (transport, overheads, accommodation, etc.). Strict delivery dates will be observed and penalties will be imposed for late deliveries.

Annexure B (Past Experience) and Annexure D (Company Composition) are part of the tender document and must be completed. The bidder must provide details of past experience and company composition as required by these annexures.

Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The supplier must permit the purchaser to inspect the supplier's records relating to performance and have them audited. Pre-bidding testing, if any, is for the account of the bidder. If inspection is a bid condition, the bidder's premises must be open for inspection during production or execution.

Pricing must be firm and include VAT and all applicable taxes. The pricing schedule lists: 150 breakfast packs (muffin, apple, banana, 300ml juice); 150 lunch packs (samp/rice, 2 vegetables, 1 salad, 2 types of meat, 330ml soft drink); 150 x 500ml still water. Prices must cover all expenses, disbursements and costs. All prices are final and binding. The bidder must indicate the expected delivery date. Strict delivery dates will be observed and penalties imposed for late deliveries.

Pricing must be firm only; non-firm prices (including those subject to exchange rate variations) will not be considered. Prices must be tendered including VAT and all other applicable taxes, and must cover all expenses, disbursements and costs. All prices tendered are final and binding. The bidder must indicate the expected delivery date. The total offer must be stated inclusive of VAT and all other charges. The offer must remain valid for 90 days from the closing date. The municipality may subject the award to price negotiation with preferred bidders.

CSD registration: a full Central Supplier Database report not older than one month must be submitted; all parties to a partnership/consortium/joint venture must be registered on the CSD. Tax compliance: bidders must provide a SARS Tax Compliance Status PIN or CSD number; a printed TCS certificate may also be submitted; each party in a consortium/joint venture must submit a separate TCS certificate/PIN/CSD number. Valid catering certificate required. Bidders must not be persons in the service of the state, must not be listed on the Register of Tender Defaulters or the National Treasury's Database of Restricted Suppliers, and must not have been convicted of fraud or corruption in the past five years. Bidders must not owe municipal rates or charges in arrears for more than three months. Preferred bidders must furnish CK/company registration and certified ID copies not older than six months, a tax compliance status PIN, and a certificate from the municipality confirming no arrears for rates, taxes or municipal service charges for more than three months.

A valid catering certificate is required, indicating compliance with health and safety regulations for food handling and preparation.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract. The successful bidder must sign a written Contract Form (MBD 7.1). Payment is due within 30 days after receipt of invoice and delivery note. The supplier must not disclose contract information without prior written consent. The supplier must permit inspection and audit of records. The supplier indemnifies the purchaser against third-party claims of patent, trademark or industrial design infringement. Performance security may be required as specified in the Special Conditions of Contract. If the tender offer is withdrawn during the validity period, the bidder may be liable for additional expenses incurred by the municipality in accepting another tender or inviting new tenders, recoverable by set-off against moneys due or by retaining guarantees or deposits. Strict delivery dates will be observed and penalties imposed for late deliveries.

The tender offer must remain valid, irrevocable and open for written acceptance for 90 days from the closing date. The municipality may request additional information or clarification after the closing date. The municipality reserves the right to accept the whole or part of any tender and is not obliged to accept the lowest or any tender. Tenders submitted by a company must be accompanied by a resolution authorizing the signatory; partnerships/consortiums/joint ventures must provide written authority from all parties.

Required documents: full CSD report (not older than one month), valid catering certificate, only original tender documents accepted, fully completed and signed tender forms (MBD 1-9), and for partnerships/consortiums/joint ventures a signed agreement must be submitted. All parties must be registered on the Central Supplier Database. Preferred bidders must furnish CK/company registration, certified ID copies not older than six months, tax compliance status PIN, and a certificate from the municipality confirming no arrears for rates, taxes or municipal service charges for more than three months.

Evaluation is in two stages. Stage 1: Administration compliance — bidders not meeting mandatory requirements are non-responsive. Stage 2: 80/20 preference point system — price 80 points, specific goals 20 points. Specific goals: 10 points for EME/QSE at least 51% black-owned; 10 points for enterprises located in Mnquma Local Municipality area. Proof required as stated. No points without proof.