Supply and delivery of laundry equipment for vebu holdings (pty) ltd – mnquma local municipality

Supply and delivery of laundry equipment for Vebu Holdings (Pty) Ltd under bid number SCM/MLM/23/26-27. Closing date 28/08/2026 at 12H00. Tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960.

Closing date: 28/08/2026 at 12H00. No briefing or site visit is stated; site meetings will be reflected on adverts if attendance is compulsory.

SCM enquiries: Mrs. Y Mqingwana, Manager: Supply Chain Management, tel (047) 050 1156, email [email protected]. Technical enquiries: Mr X. Hlati, Manager: SED, tel 047 050 1442 / 083 757 4980, email [email protected]. Submission address: Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960.

Submit by hand into the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960, before closing date and time. Sealed envelope must show the bid number (SCM/MLM/23/26-27) and project name on the front, and the company name, address, contact person and details on the back. No late, couriered, faxed or emailed tenders accepted. Use only the official forms (not re-typed). Initial every page. Do not reproduce or take apart the tender document. Returnable forms include MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 and 3.3 (Pricing Schedules), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), plus Schedules 1–3 and Annexures A–E. All must be completed, signed and attached; missing or unsigned documents lead to disqualification.

Returnable documents include: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance Requirements), MBD 3.1 and 3.3 (Pricing Schedules), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Schedule 1 (Resolution of Directors/Members), Schedule 2 (Certificate of Authority for Partnerships/Consortiums/Joint Ventures), Schedule 3 (List of Other Documents), Annexure A (Detailed Specification), Annexure B (Past Experience), Annexure C (Joint Venture Disclosure Form), Annexure D (Company Composition), Annexure E (Bid Check List).

Two-stage evaluation. Stage 1: administrative compliance with mandatory and other bid requirements; non-compliant bidders are deemed non-responsive. Stage 2: 80/20 preference point system (Price = 80 points, Specific Goals = 20 points). Specific goals: 10 points for an EME or QSE at least 51% owned by black people (proof: completed and signed MBD 6.1 and CSD report not older than one month); 10 points for enterprises located in the Mnquma Local Municipality area (proof: municipal rates, confirmation letter, or lease agreement). No points awarded without the required proof.

Supply and delivery of laundry equipment for Vebu Holdings (Pty) Ltd. Equipment includes: 2x Model WMC8943 9kg free-standing high-speed extract soft mount digital front control washer extractor (230V, 595x706x850mm, 92kg); 2x Model TDC 1485 7.2kg/8kg digital front control tumble dryer (400V or 230V, 595x769x850mm, 43.2kg); Model PEN520 handheld steam bottle iron (230V, 280x180x320mm, 2.1kg); Model C1 mini steam generator on castors (220V, 400x300x390mm, 7.6kg); Model MCR 01 1190mm collapsible mobile rail on 4x125mm swivel castors. Prices must include all applicable taxes and delivery costs. Strict delivery dates apply; penalties for late delivery.

No specific methodology or execution plan is required beyond submitting the tender on official forms and delivering the equipment as specified.

Annexure B (Past Experience) must be completed. The bidder must certify that it has the necessary experience and capability to supply the equipment. No minimum experience threshold is stated.

The contract includes provisions for inspection and use of contract documents. The supplier must comply with the specification and allow inspection of goods. No specific quality certification is stated.

Pricing must be on MBD 3.1 (firm prices) and MBD 3.3 (pricing schedule and specification). Only firm prices accepted. Prices include all applicable taxes and delivery costs. The schedule lists the equipment items with quantities and models as per the technical specification. Delivery costs must be included in the bid price.

Firm prices only; prices subject to exchange rate variations will not be considered. All applicable taxes (including VAT) must be included. Tender offer must remain valid and irrevocable for 90 days from closing date. Payment within 30 days after receipt of invoice and delivery note. No bond or guarantee is stated.

Full CSD report not older than one month. Valid tax compliance status PIN or TCS certificate (original, not certified copy) — each party in a consortium/JV must submit separately. Bidders must not be in the service of the state. Must not be listed on the Register of Tender Defaulters. Must not owe municipal rates or taxes in arrears for more than three months. Preferred bidders must provide CK/company registration, certified ID copies (not older than 6 months), tax compliance PIN, and a certificate of no arrears from the municipality. For partnerships/consortiums/JVs, a signed agreement and Schedule 2 (Certificate of Authority) are required; all parties must be registered on the CSD. Returnable forms: MBD 1, MBD 2, MBD 3.1, MBD 3.3, MBD 4, MBD 6.1, MBD 7.1, MBD 8, MBD 9, Schedules 1–3, Annexures A–E.

No specific health and safety requirements are stated beyond the equipment specifications (e.g., voltage ratings, dimensions, weights).

The successful bidder must sign a written contract form (MBD 7.1). The tender offer is valid and irrevocable for 90 days. Withdrawal of a tender may make the bidder liable for additional expenses incurred by the municipality, recoverable by set-off against any amounts due. The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions. Payment within 30 days after invoice and delivery note. Penalties may apply for late delivery. Termination for default, insolvency, and force majeure provisions apply. Disputes are settled per the GCC; the municipality may extend the tender period by notice.

Tenders must be on official forms, not re-typed. Do not reproduce the tender document. Initial each page. Site meetings will be reflected on adverts if attendance is compulsory. Tenders must be deposited in the tender box before closing. No late, couriered, faxed, or emailed tenders accepted. Tender offers valid for 90 days. The municipality may request additional information or clarification. Withdrawal of tender may be permitted at municipality's discretion. Partnerships/consortiums/JVs must provide appropriate authorization (Schedule 1 or 2).

Mandatory documents: full CSD report (not older than one month), original tender documents, fully completed and signed MBD 1–9, signed joint venture/consortium agreement if applicable, all parties registered on CSD. Conditions: no persons in service of the state; bidder must not be listed on Register of Tender Defaulters; no abuse of SCM system; no late, incomplete, unsigned, faxed, couriered, or emailed tenders; tender valid for 90 days; award may be subject to price negotiation; municipality may extend tender period. Preferred bidders must provide CK/company registration, certified ID copies, tax compliance PIN, and certificate of no arrears to municipality.

Two-stage evaluation: Stage 1 administrative compliance; Stage 2 80/20 preference points (Price 80, Specific Goals 20). Specific goals as described. No points claimed without proof.