Supply and delivery of school uniform for back to school campaign

Mnquma Local Municipality invites bids for the supply and delivery of school uniforms for the back-to-school campaign. The contract involves items such as tunics, skirts, trousers, shirts, jerseys, shoes, socks, ties, and embroidered school bags. The bid is subject to the 80/20 preference point system and compliance with the PPPFA 2022 regulations.

Closing date: 28 August 2026

Closing time: 12:00

No mandatory briefing or site visit mentioned.

SCM Enquiries (bidding procedure):

• Mrs Y Mqingwana, Manager: Supply Chain Management
• Tel: (047) 050 1156
• Email: [email protected]

Technical Enquiries:

• Ms N Mvume, Manager: SPU
• Tel: 047 050 1338 / 082 576 4242
• Email: [email protected]

Submission address: Mnquma Local Municipality, No 61 Rev Tiyo Soga Building, Blyth Street, Butterworth 4960.

Submit hand-delivered to the Bid Box at No 61 Rev Tiyo Soga Building, Blyth Street, Butterworth 4960, before 12:00 on 28 August 2026.

• Envelope must be sealed, endorsed with bid number SCM/MLM/14/26-27 and project name, and on the back show company name, address, contact person and details.
• Only original tender documents accepted; no faxed, couriered, emailed or late submissions.
• Returnable forms (all must be completed and signed on official forms, not re-typed):
• MBD 1 (Invitation to Bid) – supplier information and signature.
• MBD 2 / TCC 001 – tax clearance certificate application (or TCS PIN/CSD number).
• MBD 3.1 (Pricing Schedule – Firm Prices) and MBD 3.3 (Pricing Schedule and Specification).
• MBD 4 (Declaration of Interest) – discloses any connection to state employees.
• MBD 6.1 (Preference Points Claim) – claims specific goals points.
• MBD 7.1 (Contract Form – Purchase of Goods/Works) – to be signed by successful bidder.
• MBD 8 (Declaration of Past SCM Practices) – declares no abuse of supply chain.
• MBD 9 (Certificate of Independent Bid Determination) – certifies no collusion.
• Schedule 1 (Resolution of Directors/Members) – authorises signatory.
• Schedule 2 (Certificate of Authority for Partnerships/Consortia/JVs).
• Schedule 3 (List of Other Documents Attached).
• Annexure B (Past Experience), Annexure C (Joint Venture Disclosure), Annexure D (Company Composition), Annexure E (Bid Check List).
• Additionally: full CSD report (not older than one month), CK/company registration, certified ID copies (not older than 6 months), tax compliance status PIN, and a certificate from the municipality confirming no arrears for rates/taxes/service charges (for Mnquma residents, verified with MLM Revenue Section).
• For partnerships/consortia/JVs, a signed joint venture agreement must be submitted and all parties must be registered on CSD.
• Disqualification risks: late submission, unsigned forms, missing mandatory documents, fraudulent information (blacklisting for 5 years), non-compliance with administrative stage.

Two-stage evaluation:

• Stage 1 – Administration compliance: all mandatory documents must be submitted and correctly completed. Bidders failing this stage are deemed non-responsive and excluded.
• Stage 2 – 80/20 preference point system (PPPFA 2022):
• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• 10 points for enterprises located in Mnquma Local Municipality area. Proof: municipal rates account, municipal confirmation letter, or lease agreement showing business domicile.
• 10 points for an EME or QSE that is at least 51% owned by black people. Proof: fully completed MBD 6.1 and full CSD report not older than one month.
• No points are awarded for specific goals if proof is not submitted.
• Tie-breaker: higher points for specific goals; if still tied, drawing of lots.
• Bid value estimated not to exceed R50 million (all taxes included), hence 80/20 applies.

Supply and delivery of school uniform items for the back-to-school campaign. Items and quantities (as per pricing schedule):

• Tunic – 100% polyester (quantity not specified)
• Skirt – 100% polyester (quantity not specified)
• Trouser – 100% polyester (quantity 80)
• Shirt (long sleeve) – 100% polyester (quantity not specified)
• Jersey – 100% polyester (quantity not specified)
• Shoes – 150 pairs
• Socks – 150 pairs
• Ties – 150
• School bags (embroidered) – 150

Refer to Annexure A for detailed specification. Delivery dates are strict and penalties apply for late delivery.

No specific methodology or execution plan is required. The bidder's approach is presumed to be covered by the technical specification and pricing schedule. The document does not request a method statement.

The tender includes Annexure B (Past Experience) which must be submitted. No specific minimum experience or key personnel qualifications are stated. The bidder's qualifications are assessed through the required documents and compliance check.

Goods supplied must conform to the standards mentioned in the bidding documents and specifications (Annexure A). The purchaser may inspect the supplier's premises and records at reasonable hours. Pre-bidding testing is at the bidder's cost. The supplier must permit inspection and audit of records related to contract performance.

Pricing must be submitted on MBD 3.1 (Firm Prices) and MBD 3.3 (Pricing Schedule and Specification). Only firm prices accepted. All prices inclusive of VAT and all applicable taxes. The schedule lists items: tunic, skirt, trouser (80), long sleeve shirt, jersey, shoes (150 pairs), socks (150 pairs), ties (150), school bags embroidered (150). Unit prices and total price must be provided. Subtotal, VAT at 15%, and total must be calculated. Delivery costs must be included. The bidder must also indicate the expected delivery date.

Pricing must be submitted on official MBD 3.1 (firm prices) and MBD 3.3 (pricing schedule with specification).

• Only firm prices accepted; non-firm prices or those subject to exchange rate variations will not be considered.
• All prices must include VAT, customs/excise duty, and all other taxes and levies.
• Pricing must include all costs for transport, overheads, accommodation, etc.
• The total bid price must be stated on the Tender Offer form (MBD 3.2).
• Bid offer must remain valid, irrevocable, and open for acceptance for 90 days from the closing date.
• No performance security or bond is specified in the document.

Mandatory compliance documents (must be submitted with the bid, or bid is disqualified):

• Full CSD Report (not older than one month).
• Tax Compliance Status (TCS) PIN or CSD number; alternatively, an original valid Tax Clearance Certificate from SARS (certified copies not accepted).
• All MBD forms (1–9) completed and signed.
• CK/Company Registration certificate and certified ID copies of directors (not older than 6 months).
• Certificate from the municipality (or relevant municipality) confirming no arrears for rates, taxes, or municipal service charges for more than three months; Mnquma residents will be verified against MLM Revenue records.
• For partnerships/consortia/JVs: signed joint venture agreement and all parties must be registered on CSD.
• Bidders must not be in the service of the state, nor listed on the Register of Tender Defaulters or National Treasury's Database of Restricted Suppliers.
• Bidders or directors must not have been convicted of fraud or corruption in the past five years.
• No specific B-BBEE level required; instead, specific goals points for black-owned EME/QSE and local enterprises.

No specific health and safety requirements are mentioned in the tender document beyond general compliance with applicable laws. The document does not require an OHS plan or HSE certification.

The contract is governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract. Key terms: bid validity of 90 days from closing; firm prices only; strict delivery dates with penalties for late delivery; payment within 30 days of invoice and delivery note; the municipality may negotiate price with preferred bidders; the municipality reserves the right to extend the tender period; no liability for bid preparation costs.

Two-stage evaluation: Stage 1 – Administration compliance (mandatory documents). Stage 2 – 80/20 preference points: price 80 points, specific goals 20 points. Specific goals: 10 points for enterprises located in Mnquma Local Municipality (proof: municipal rates, confirmation letter, or lease agreement); 10 points for EME/QSE at least 51% black-owned (proof: MBD 6.1 and CSD report). No points if proof not submitted. Tie-breaker: highest specific goals points, then drawing of lots.