The appointment of a service provider to deliver an accredited adobe creative cloud training programme for a marketing and communication officer.

{"closingDate":"27 AUGUST 2026","closingTime":"12:00 PM","briefingSession":"{"date":null,"time":null,"venue":"ion in order to confirm any information provided by a Bidder in its response","is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":null,"department":"Y SCHEMES OMBUD SERVICE","address":"TRAINING PROGRAMME FOR A MARKETING AND COMMUNICATION"}

Proposals to be submitted electronically to the CSOS: via email to [email protected]. Strictly no hand-delivered bids will be accepted. Only e-mail submissions will be accepted. The closing date is December 13, 2022. The time is 11:00 (am). Proposals must be submitted in PDF format via email by the closing date and time.

Bidders must submit the following SCM requirements documents: Valid B-BBEE certificate or sworn affidavit, proof of registration on the National Treasury Central Supplier Database (full detailed CSD report or CSD number), valid tax pin number/letter from SARS, and fully completed SBD documents (SBD 1, 3.3, 4 & 6.1). Proposals must be submitted in the prescribed format, with standard bidding documents attached with Terms of Reference completed in full.

Proposals will be evaluated using the 80/20 preferential procurement system (80 points for price, 20 points for specific goals) as per the 2022 PPPFA Regulations. Bidders must complete the SBD 6.1 form (PPPFA) and provide a certified B-BBEE certificate or sworn affidavit.

2.1. The Community Schemes Ombud Services (CSOS) is established in terms of

Community Schemes Ombud Services Act 2011 (Act ), to regulate the conduct

of parties within community schemes and to ensure good governance within community

schemes. To deliver on its mandate, key amongst the priorities of the organisation is:

2.1.1. Regulations of all community schemes.

2.1.2. Provision of Dispute Resolution Services.

2.1.3. Quality assurance and keeping custody of schemes governance documentation.

2.1.4. Providing access to schemes governance documentation to the members.

2.1.5. Ensuring good governance within community schemes.

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

3.1. The Marketing and Communication Officer play a critical role in developing visual

communication materials, digital content, media publications, and branding collateral

aligned to CSOS communication objectives. The effective use of the Adobe Creative

Cloud suite is essential to ensuring professional, consistent, and high-quality

communication outputs across all platforms.

3.2. CSOS therefore seeks to appoint a suitably qualified and experienced service provider

to source and deliver an accredited Adobe Creative Cloud training programme, aligned

to relevant SAQA unit standards, that will empower the Marketing and Communication

Officer with practical, industry-recognised digital design and content creation skills.

4.1. The purpose of this RFP is to appoint a service provider to source, design, and deliver

an accredited Adobe Creative Cloud training programme for a Marketing and

Communication Officer.

4.2. The training programme should capacitate the participant with practical skills to

competently use Adobe Creative Cloud applications for marketing, branding, digital

media, publishing, and communication purposes.

4.3. The programme must have a minimum duration of three (3) months and include

instructor-led training, practical a

5.1. CSOS invites suitably qualified, experienced and accredited service providers to submit

proposals for the sourcing, design, delivery, assessment, moderation and certification of

an accredited Adobe Creative Cloud training programme for one (1) Marketing and

Communication Officer.

5.2. The training programme must cover Adobe Creative Cloud applications relevant to

marketing, branding, communications, digital media and publication production,

including but not limited to:

5.2.1. Adobe Photoshop (image editing, retouching, digital content creation)

5.2.2. Adobe Illustrator (vector graphics, branding elements, infographics)

5.2.3. Adobe InDesign (layout and production of publications, reports and

brochures).

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

5.2.4. Adobe Premiere Pro (video editing for digital and social media platforms)

5.2.5. Adobe After Effects (introductory motion graphics and animations)

5.2.6. Adobe Acrobat Pro (interactive PDFs and digital document workflows)

5.2.7. Adobe Creative Cloud asset management and collaborative workflows

5.3 The programme must integrate design fundamentals, branding principles, accessibility

considerations, file management, public sector communication requirements, digital

publishing best practices and practical workplace-based assignments relevant to CSOS

communication outputs. The service provider may offer an alternative equivalent

accredited training programme, provided that proof of accreditation, skills programme

details and applicable unit standard alignment are attached.

5.4 The appointed service provider must provide a complete training solution, including pre-

training skills assessment, an approved curriculum, training materials, instructor-led

facilitation, practical exercises, learner support, assessment, moderation, Portfolio of

Evidence review, certification and post-training reporting.

Unit standards alignment

The proposed training programme must be aligned to relevant SAQA-registered unit

standards under appropriate SETAs (e.g. MICT SETA / Culture, Arts, Tourism, Hospitality

and Sport SETA), or equivalent accredited programmes.

The service provider may propose an integrated skills programme covering the following

illustrative unit standards (or equivalent):

Skills Programme NQF

Unit Standard Title Unit Standard ID

Area Level

Digital Design Producing digital images for communication

116935 Level 4

Foundations purposes

Create vector graphics for communication

Graphic Design 116931 Level 4

purposes

Produce page layouts for print and digital

Desktop Publishing 116933 Level 4

media

Multimedia & Video Create and edit short digital video content 114048 Level 5

Digital Content Use digital tools to manage and publish

259975 Level 5

Management content

Apply design principles and branding Equivalent Unit Level

Professional Practice

guidelines in a work environment Standard 4/5

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

Note: The service provider may offer alternative or bundled equivalent unit standards,

provided proof of accreditation is submitted.

Accreditation certificates and SETA approval letters must be attached.

6. Deliverables

The service provider will be responsible for the following deliverables:

• An accredited Adobe Creative Cloud training programme with a minimum duration of

three (3) months

• Training schedule detailing modules, unit standards, outcomes and timelines

• Approved learner material and facilitator guides (electronic format)

• Practical assignments and a Portfolio of Evidence (PoE)

• Continuous learner support throughout the programme

• Assessment, moderation and certification of competence

• Issuing of certificates aligned to completed unit standards

7. Project timeframe

• Minimum training duration: Three (3) months
• Ongoing formative assessments
• Submission and final assessment of Portfolio of Evidence (PoE)
• Internal and external moderation
• Issuing of certificates of competence or statements of results

Nb invoices will not be paid in full until certificates are received.

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

8. Supply chain management compliance requirements

Bidders are to attach the following SCM requirements documents.

Documents required Submitted

Y/n

Valid B-BBEE certificate issued by an accredited SANAS verification agency /Sworn

Affidavit signed by the EME representative and attested by a Commissioner of Oath/B-

BBEE certificate issued by the Companies and Intellectual Property Commission

(Cipc)

Proof of registration on the National Treasury Central Supplier Database (provide full

detailed CSD report or CSD number)

Valid tax pin number/letter from SARS

Fully completed SBD documents (SBD 1,3.3,4 & 6.1)

8 mandatory requirement

8.1 Bidders must submit the following documents to be further evaluated on price and specific

goals. Non-compliance with the mandatory requirements below will result into

disqualification.

NO mandatory requirement comply / not

Comply y/n

1 Attach valid proof of accreditation as a training provider with the relevant

SETA/QCTO or recognised accreditation body for the proposed Adobe

Creative Cloud, digital design, graphic design, multimedia, publishing or

equivalent skills programme.

2 Attach the proposed course outline clearly indicating modules, duration,

learning outcomes, delivery methodology, unit standard alignment or

equivalent accredited programme alignment, assessment approach and

certification to be issued.

3 Attach CV of the proposed facilitator that demonstrates experience to

deliver and assess the proposed Adobe Creative Cloud or equivalent

accredited programme.

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

9 pricing instruction

9.1 In order to facilitate a transparent selection process that allows equal opportunity to all

bidders. Proposals will be evaluated using the 80/20 formulae for Price and specific

goals as per the 2022 PPPFA Regulations.

9.2 All pricing must be in SA Rands and inclusive of all applicable taxes.

6 the specific goals number of points number of points

Allocated points in terms allocated (80/20 allocated (80/20 system)

Of this tender. System) to be to be completed by the

Completed by the tenderer.

Organ of state.

1.EME or QSE owned by 51 % or more 17

black person woman and/or ,EME or

QSE owned by 51 % or more black

person youth and /or, EME or QSE

owned by 51 % or more black person

living with disability and/or, EME or

QSE owned by 51 % or more black

person who is military veteran.

2. EME or QSE owned by 51 % black 1

people living in rural or underdeveloped

areas or township.

3. EME or QSE Cooperative owned by 1

51% or more black people.

4. EME or QSE owned by 51% or more 1

black people in general ,with focus in

order of priority on africans, Indians and

coloureds.

Total Points for Price and Specific

Goals

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

The training programme must cover Adobe Creative Cloud applications relevant to marketing, branding, communications, digital media and publication production, including Adobe Photoshop, Illustrator, InDesign, Premiere Pro, After Effects, Acrobat Pro, and asset management. The programme must integrate design fundamentals, branding principles, accessibility considerations, file management, public sector communication requirements, digital publishing best practices, and practical workplace-based assignments. The service provider must provide a complete training solution including pre-training skills assessment, approved curriculum, training materials, instructor-led facilitation, practical exercises, learner support, assessment, moderation, Portfolio of Evidence review, certification, and post-training reporting. The programme must be aligned to relevant SAQA-registered unit standards under appropriate SETAs, with proof of accreditation.

communication outputs across all platforms.

3.2. CSOS therefore seeks to appoint a suitably qualified and experienced service provider

to source and deliver an accredited Adobe Creative Cloud training programme, aligned

to relevant SAQA unit standards, that will empower the Marketing and Communication

information communicated to or provided to Bidder(s) during the bidding process is, or

will be, accurate, current or complete. CSOS and its employees and advisors will not be

liable with respect to any information communicated which may not be accurate, current,

or complete.

17.6 If Bidder(s) finds or reasonably believes it has found any discrepancy, ambiguity, error,

or inconsistency in this quotation or any other information provided by CSOS (other than

minor clerical matters), the Bidder(s) must promptly notify CSOS in writing of such

discrepancy, ambiguity, error or inconsistency in order to give CSOS an opportunity to

consider what corrective action is necessary (if any).

Description / Cost Item Quantity Unit Price VAT Inclusive Total

Adobe Creative Cloud training 1

programme for one delegate,

including curriculum design,

facilitation and practical exercises

Learner material, facilitator guide, 1

practical exercises and electronic

resources

Assessment, Portfolio of Evidence 1

review and learner support

Internal and external moderation 1

Certification / statement of results 1

Total price VAT inclusive

Bidder must provide a cost per delegate. In the event that a delegate cannot attend on the

agreed date, the bidder should be flexible to accommodate this request at a later stage

should the need arise.

Signature (Bidder) Date

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

10 timeline of the bid process

10.1 The validity period of tenders and the withdrawal of offers, after the closing date and time

is 90 days.

11 project management responsibility

11.1 The CSOS Project Manager’s responsibilities will include:

11.2 Providing the service provider with all appropriate advice and information pertinent to the

success of this project as well as assisting in setting up meetings with key management

staff.

12 service provider responsibilities

12.1 The specialist service provider will, after signing an agreement to conduct the full scope

of work for the CSOS, provide a line-item budget detailing each cost.

12.2 The service provider will sign a Service Level Agreement which will assure confidentiality

of CSOS information and intellectual property.

12.3 The service provider undertakes to abide by the CSOS’s policies and procedures and

Code of Conduct whilst conducting work on behalf of the CSOS.

13 supplier due diligence

13.1 CSOS reserves the right to conduct supplier due diligence prior to final award or at any

time during the contract period. This may include site visits, confirmation of financial

stability and requests for additional information.

14 response format (submission of proposal)

14.1 The proposals must be submitted in the prescribed format. Standard bidding documents

attached with Terms of Reference must be completed in full.

15 late bids

15.1 Quotation received after the closing date and time, at the central mailbox indicated in the

document, will not be considered.

16 fronting

16.1 Government supports the spirit of Broad Based Black Economic Empowerment and

recognizes that real empowerment can only be achieved through individuals and

businesses conducting themselves in accordance with the Constitution and in an honest,

fair, equitable, transparent and legally compliant manner. Against this background the

Government condemns any form of fronting.

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

16.2 The Government, in ensuring that bidders conduct themselves in an honest manner will,

as part of the quotation evaluation processes, conduct or initiate the necessary

enquiries/investigations to determine the accuracy of the representation made in

quotation documents. Should any of the fronting indicators as contained in the Guidelines

on Complex Structures and Transactions and Fronting, issued by the Department of

Trade and Industry, be established during such enquiry / investigation, the onus will be

on the Bidder / contractor to prove that fronting does not exist. Failure to do so within a

period of 14 days from date of notification may invalidate the quotation / contract and may

also result in the restriction of the Bidder /contractor to conduct business with the public

sector for a period not exceeding ten years, in addition to any other remedies CSOS may

have against the Bidder / contractor concerned.

17 contact and communication

17.1 A nominated official of the bidder(s) can make enquiries in writing, to the specified person,

MS. Doniah Motsoeneng via email: [email protected]. or Tel:010 593 0533.

Further information regarding Supply Chain Management matters can be sent via email

to [email protected] or at Tel: 010 593 0533.

17.2 The delegated office of CSOS may communicate with Bidder(s) where clarity is sought

in the proposal.

17.3 Any communication to an official or a person acting in an advisory capacity for CSOS in

respect of the quotation between the closing date and the award of the quotation by the

Bidder(s) is discouraged.

17.4 All communication between the Bidder(s) and CSOS must be done in writing.

17.5 Whilst all due care has been taken in connection with the preparation of this quotation,

CSOS makes no representations or warranties that the content of the quotation or any

information communicated to or provided to Bidder(s) during the bidding process is, or

will be, accurate, current or complete. CSOS and its employees and advisors will not be

liable with respect to any information communicated which may not be accurate, current,

or complete.

17.6 If Bidder(s) finds or reasonably believes it has found any discrepancy, ambiguity, error,

or inconsistency in this quotation or any other information provided by CSOS (other than

minor clerical matters), the Bidder(s) must promptly notify CSOS in writing of such

discrepancy, ambiguity, error or inconsistency in order to give CSOS an opportunity to

consider what corrective action is necessary (if any).

Terms of reference for the appointment of a service provider to source and deliver an

Accredited adobe creative cloud training programme for a marketing and communication officer

17.7 Any actual discrepancy, ambiguity, error or inconsistency in the quotation or any other

information provided by CSOS will, if possible, be corrected and provided to all Bidder(s)

without attribution to the Bidder(s) who provided the written notice.

17.8 All persons (including bidder(s) obtaining or receiving the quotation and any other

information in connection with the quotation or the tendering process must keep the

contents of the quotation and other such information confidential, and not disclose or use

the information except as required for the purpose of developing a proposal in response

to this quotation.

18 submission of proposals

18.1 Proposal documents should be submitted to the following email address:

[email protected] on or before the closing date and time.

Sbd 3.3

(Professional Services)

Name of bidder: ............................................................................................................

Bidno: RFQ025-2026/27: the appointment of a service provider to deliver an

Accredited adobe creative cloud training programme for a marketing and

Communication officer.

Offer to be valid for 90 days from the closing date of bid.

Item description bid price in RSA currency

NO inclusive of value added

Tax

1. Services must be quoted in accordance with the attached terms of reference.

Total cost of the assignment (R inclusive VAT)

R....................................

Description / Cost Item Quantity Unit Price VAT Inclusive Total

Adobe Creative Cloud training 1

programme for one delegate,

including curriculum design,

facilitation and practical exercises

Learner material, facilitator guide, 1

practical exercises and electronic

resources

Assessment, Portfolio of 1

Evidence review and learner

support

Internal and external moderation 1

Certification / statement of results 1

Total price VAT inclusive

Signature (Bidder) Date

-2-

The appointment of a service provider to deliver an accredited adobe creative cloud

Training programme for a marketing and communication officer.

1. The financial proposal for this assignment should cover for all assignment activities as per terms of

reference.

2. Period required for commencement with project after acceptance of bid ________________
3. Are the rates quoted firm for the full period? Yes/No
4. If not firm for the full period, provide details of the basis on which Adjustments will be applied for, for

example consumer price index.

Technical enquiries regarding bidding procedures may be directed to:

Doniah Motsoeneng

Tell: (010) 593 0533

E-mail address: [email protected]

Supply Chain queries may be directed to:

Nonkululeko Mthethwa

Tell: (010) 593 0533

Email: [email protected]

Please refer to the attached terms of reference for more information.

2 | P a g e

Bidder’s disclosure

1. Purpose of the form

1.1 Any person (natural or juristic) may make an offer or offers in terms of

this invitation to bid. In line with the principles of transparency,

accountability, impartiality, and ethics as enshrined in the Constitution

of the Republic of South Africa, 1996 (Constitution), and further

expressed in the various applicable legislation, it is required for the

bidder to make this declaration in respect of the details required

hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List

of Restricted Suppliers, that person will automatically be disqualified

from the bid process.

2. Declaration on employment by organ of state

2.1 Is the bidder, or any of the directors / trustees / shareholders / members

/ partners of the bidder employed by an organ of state, as defined in

section 239 of the Constitution? YES/NO

2.2 If YES, furnish particulars of the names, individual identity numbers, in

the table below:

Full Name Identity Number Name of organ of

state

1. the power, by one person or a group of persons holding the majority of the equity of

an enterprise, alternatively, the person/s having the deciding vote or power to influence

or to direct the course and decisions of the enterprise.

Sbd4

2.3 Do you, or any person connected with the bidder, have a relationship

with any person who is employed by the procuring institution? YES/NO

2.3.1 If so, furnish particulars:

.............................................................................................

.............................................................................................

.............................................................................................

2.4 Does the bidder or any of its directors/trustees/shareholders

members/partners or any person having a controlling interest in the

enterprise have any interest in any other related enterprise, whether or

not they are bidding for this contract? YES/NO

2.4.1 If so, indicate all companies registered in the CSD in the table below:

Supplier registration number Status (active/inactive/deleted)

(Maaa)

Failure to disclose all CSD-registered active companies linked to all

Directors will lead to disqualification.

3 general declaration

I, ............................................................................................., the

undersigned, in submitting the accompanying bid, do hereby make the

following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure.

3.2 I understand that the accompanying bid will be disqualified if this

disclosure is found to be false.

3.3 The bidder has arrived at the accompanying bid independently from, and

without consultation, communication, agreement or arrangement with

any competitor.

3.4 In addition, there have been no consultations, communications,

agreements or arrangements with any competitor regarding the quality,

quantity, specifications, prices, including methods, factors or formulas

used to calculate prices, market allocation, the intention or decision to

submit or not to submit the bid, bidding with the intention not to win the

bid and conditions or delivery particulars of the products or services to

which this bid invitation relates.

Sbd4

3.5 The terms of the accompanying bid have not been, and will not be,

disclosed by the bidder, directly or indirectly, to any competitor, prior to

the date and time of the official bid opening or of the awarding of the

contract.

3.6 There have been no consultations, communications, agreements or

arrangements made by the bidder with any official of the procuring

institution in relation to this procurement process prior to and during the

bidding process except to provide clarification on the bid submitted

where so required by the institution; and the bidder was not involved in

the drafting of the specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy

provided to combat any restrictive practices related to bids and contracts,

bids that are suspicious will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in

terms of section 59 of the Competition Act, 1998 (Act No. )

and or may be referred to law enforcement agencies for criminal

investigation and or may be restricted from conducting business with the

state for a period not exceeding 10 years in terms of the Prevention and

Combating of Corrupt Activities Act, 2004 (Act No. ) or any

other applicable legislation.

I certify that the above is correct.

I accept that the procuring institution may reject the

Bid or take appropriate action against me if this

Declaration is false.

.................................... ................................................

Signature Date

.................................... ................................................

Designation Name of bidder

Sbd 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the

General conditions, definitions and directives applicable in

Respect of the tender and preferential procurement

Regulations, 2022.

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point

system.

b) The applicable preference point system for this tender is the 80/20 preference point

system.

c) The 80/20 preference point system will be applicable in this tender. The lowest/

highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

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1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response

to an invitation to provide goods or services through price quotations, competitive

tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and

includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the

time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form

determined by an organ of state in response to an invitation for the origination of

income-generating contracts through any method envisaged in legislation that will

result in a legal agreement between the organ of state and a third party that produces

revenue for the organ of state, and includes, but is not limited to, leasing and disposal

of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No.

).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

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3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

or 90/10 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

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Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of points

claimed (80/20 system) allocated

The specific goals allocated points in terms of this (To be completed by the (80/20 system)tender tenderer)

(To be completed by the

organ of state)

1. EME or QSE owned by 51 % or more black 17

person woman and/or ,EME or QSE owned by

51 % or more black person youth and /or,

EME or QSE owned by 51 % or more black

person living with disability and/or, EME or

QSE owned by 51 % or more black person

who is military veteran.

2. EME or QSE owned by 51 % black people 1

living in rural or underdeveloped areas or

township.

3. EME or QSE Cooperative owned by 51% or 1

more black people.

4. EME or QSE owned by 51% or more black 1

people in general ,with focus in order of priority

on africans, Indians and coloureds.

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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9.1 In order to facilitate a transparent selection process that allows equal opportunity to all

bidders. Proposals will be evaluated using the 80/20 formulae for Price and specific

goals as per the 2022 PPPFA Regulations.

9.2 All pricing must be in SA Rands and inclusive of all applicable taxes.

18.1 Proposal documents should be submitted to the following email address:

[email protected] on or before the closing date and time.

Sbd 3.3

Pricing schedule

(Professional Services)

Name of bidder: ............................................................................................................

Bidno: RFQ025-2026/27: the appointment of a service provider to deliver an

reference.

2. Period required for commencement with project after acceptance of bid ________________
3. Are the rates quoted firm for the full period? Yes/No

Tax compliance status system pin code from the south african revenue service (SARS)

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing

Csd report reflecting eme or qse 51% or more black ownership for at least

Csd number

Csd number must be provided

CSD report or CSD number)

Central supplier database (csd), a csd number must be provided

Central Supplier Database (“the CSD”) and ensure that it remains registered

Central Supplier Database (provide full

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

[A detialed csd report reflecting eme or qse 51% or more black ownership for at least

B-BBEE Minimum Level: 4

Points Allocation: 90 points

B-BBEE Details: DURE ENQUIRIES MAY BE

Directed to technical enquiries may be directed to:

Contact contact

PERSON Nonkululeko Mthethwa PERSON Doniah Motsoeneng

Telephone telephone

Number (010) 593 0533 number (010) 593 0533

Facsimile facsimile

Number number

E-mail

E-MAIL ADDRESS [email protected] ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee [tick applicable box]

Level status

Verification level

CERTIFICATE Yes No SWORN Yes No

Affidavit

[A detialed csd report reflecting eme or qse 51% or more black ownership for at least

One of the designated groups must be submitted in order to qualify for preference

Points for specific goals]

Sbd1

Are you a

Are you the foreign

Accredited based

Representative supplier

In south africa for the

For the goods goods

/SERVICES Yes No /SERVICES Yes No

/Works /works

Offered? [If yes enclose proof] offered? [If yes, answer part b:3]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)?

Yes NO

Does the entity have a branch in the RSA?

Yes NO

Does the entity have a permanent establishment in the RSA?

Yes NO

Does the entity have any source of income in the RSA?

Yes NO

Is the entity liable in the RSA for any form of taxation?

Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a

Tax compliance status system pin code from the south african revenue service (SARS)

And if not register as per 2.3 Below.

Sbd1

Part b

Terms and conditions for bidding

Bidders must attach a valid B-BBEE certificate issued by an accredited SANAS verification agency / Sworn Affidavit signed by the EME representative and attested by a Commissioner of Oath / B-BBEE certificate issued by the Companies and Intellectual Property Commission (CIPC). A detailed CSD report reflecting EME or QSE 51% or more black ownership for at least one of the designated groups must be submitted in order to qualify for preference points for specific goals.

and no agreement will be deemed to be reached with any Bidder.

1.3. The CSOS reserves the right to amend, modify, withdraw or terminate this RFP or any

of the requirements set out herein at any time (and from time to time), without prior notice

and without liability to compensate or reimburse any Bidder or person.

1.4. Should this RFP be amended, the CSOS undertakes to publicize or send each Bidder

in writing the amended RFP. No oral amendments by the Bidder or the CSOS shall be

considered.

1.5. It is compulsory for a Bidder submitting a quotation to be registered on the National

Treasury’s Central Supplier Database (“the CSD”) and ensure that it remains registered

for the duration of the services and/or contract, if successful.

1.6. The Bidder needs to ensure that it is tax compliant at the time of submitting its quotation

and remains tax compliant for the duration of the contract and/or services, if successful,

and undertakes to provide supporting documentation issued by the South African

Revenue Services (“SARS”) confirming it is tax compliant upon request by the CSOS.

1.7. The CSOS reserves the right to conduct site inspections or call for supporting

documentation in order to confirm any information provided by a Bidder in its response

to this quotation.

1.8. This RFP is not intended to form the basis of a decision to enter into any transaction with

the CSOS and does not constitute an offer or recommendation to enter into such

transaction, or an intention to enter into any legal relationship with any person.

1.9. Neither the CSOS nor any of its respective directors, officers, employees, agents,

representatives, or advisors will assume any responsibility for any costs or expenses

incurred by any party in or associated with preparing or submitting a quotation in

response to this RFP.

adequate instructions and clarification regarding the purpose and scope of the

presentation. All expenses shall be borne by the Bidder.

1.20. In this RFP, the words “service provider”, “supplier” will be used interchangeably to refer

to the Bidder.

1.21. All costs associated with the preparation and submission of the quotation remain the

responsibility of the Bidder. The costs shall not be chargeable to the CSOS by the

successful or unsuccessful Bidder.

1.22. All quotations must be formulated and submitted in accordance with the requirements of

this RFP.

1.23. Quotations received after the closing date and time as specified in this RFP shall be

rejected.

1.24. The CSOS is not obliged to appoint a bidder with the lowest price, if, based on its sole

discretion and assessment, the said bidder does not exhibit or demonstrate adequate

capacity or full comprehension of the scope of work to be undertaken.

1.25. In this regard, CSOS may appoint the second-ranked bidder provided that the reasons

for such deviation are properly justified and accurately recorded.

2. Introduction

2.1. The Community Schemes Ombud Services (CSOS) is established in terms of

Community Schemes Ombud Services Act 2011 (Act ), to regulate the conduct

of parties within community schemes and to ensure good governance within community

schemes. To deliver on its mandate, key amongst the priorities of the organisation is:

2.1.1. Regulations of all community schemes.

2.1.2. Provision of Dispute Resolution Services.

2.1.3. Quality assurance and keeping custody of schemes governance documentation.

2.1.4. Providing access to schemes governance documentation to the members.

2.1.5. Ensuring good governance within community schemes.

12.1 The specialist service provider will, after signing an agreement to conduct the full scope

of work for the CSOS, provide a line-item budget detailing each cost.

12.2 The service provider will sign a Service Level Agreement which will assure confidentiality

of CSOS information and intellectual property.

12.3 The service provider undertakes to abide by the CSOS’s policies and procedures and

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

of 5

The CSOS reserves the right to conduct supplier due diligence prior to final award or at any time during the contract period, including site visits, confirmation of financial stability, and requests for additional information. The CSOS may require a formal presentation of the RFP at a date and time to be determined, with all expenses borne by the bidder. The CSOS is not obliged to appoint the lowest price bidder if it does not demonstrate adequate capacity or comprehension of the scope of work. The CSOS may appoint the second-ranked bidder if reasons are justified and recorded. The validity period of tenders and withdrawal of offers after closing date is 90 days.

as part of the quotation evaluation processes, conduct or initiate the necessary

bidders. Proposals will be evaluated using the 80/20 formulae for Price and specific

goals as per the 2022 PPPFA Regulations.

6 the specific goals number of points number of points

Allocated points in terms allocated (80/20 allocated (80/20 system)

Total Points for Price and Specific

agreed date, the bidder should be flexible to accommodate this request at a later stage

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) The 80/20 preference point system will be applicable in this tender. The lowest/

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

2.1.3. Quality assurance and keeping custody of schemes governance documentation.

Cloud suite is essential to ensuring professional, consistent, and high-quality

One of the designated groups must be submitted in order to qualify for preference