Remedial works on r104 superstructures zone a – 6-Month turnkey contract (rustenburg local municipality)

Closing date: 23 September 2026 at 10:30.

Compulsory briefing session: 07 September 2026 at 09:00, Rustenburg Local Municipality SCM Offices.

Bidding procedure enquiries: Ms. O. Pelesi, 014 590 3148, [email protected].

Technical information enquiries: Ms. B. Bonakele, 014 590 3692, [email protected].

Submission: Bids must be delivered in a sealed envelope/package clearly marked with the bid number and description, and placed in the bid box at Missionary Mpheni House, Beyers Naude Drive, Rustenburg, before the closing time. Bids must be submitted on the official forms, completed in black pen only (no pencil, no correction fluid, no electronic completion). Both a hard copy and an electronic copy on a USB (clearly marked with the company name) must be submitted. Bids must remain valid for 90 days.

Returnable documents (all must be completed, signed, and attached; no opportunity to rectify omissions):

• MBD 1 (Invitation to Bid) - Part A and B.
• MBD 3.1 (Pricing Schedule) - Annexure A.
• MBD 4 (Declaration of Interest) - separate form for each director or JV partner.
• MBD 5 (Declaration for Procurement Above R10 million) - with audited financial statements if applicable.
• MBD 6.1 (Preference Claim).
• MBD 8 (Declaration of Abuse of Supply Chain Management System).
• MBD 9 (Certificate of Independent Bid Determination).
• Signatory Authorisation form (T2.2.2) with a certified copy of the resolution on company letterhead.
• CIDB Enterprise Questionnaire and Form of Offer.
• Proof of payment for the bid document (R1,000.00, reference: 0025+Company name).
• CSD registration documents (registered at least 7 days before closing).
• Municipal rates and taxes statements or valid lease agreements for directors and the company (or tribal authority letters/affidavits).
• Joint Venture Agreement (if applicable) with all compulsory information.
• Proof of bank rating.

Disqualification risks: Any missing, unsigned, or incorrectly completed mandatory document; late submission; missing pages; submission in pencil or electronic signature; attempting to influence evaluation; or a bidder with a history of unsatisfactory performance with the state in the last five years.

Mandatory returnable documents include: proof of payment with reference number, CSD registration documents (registered 7 days before closing), audited financial statements (if applicable), CIDB grading certificate, sworn affidavits or certified documents, authority of signatory (for CIDB projects), joint venture agreement (if applicable), municipal rates and taxes statements for directors and company (or lease agreements, tribal authority letters, or affidavits), completed and signed MBD forms (MBD 4, MBD 5, MBD 6.1, MBD 8, MBD 9), signatory resolution form, CIDB enterprise questionnaire, form of offer, and both hard copy and USB electronic submission.

Evaluation stages:

1. Administrative evaluation: All mandatory documents must be present and correctly completed.
2. Functionality: Bidders must score a minimum of 70 out of 100 to be considered further. Scoring is based on:

• Company experience (35 points): Appointment letters and reference/completion certificates not older than 5 years.
• Key personnel (65 points): CVs and qualifications for Project Manager, Contracts Manager, Site Agent, Quantity Surveyor, General Foreman, and Health and Safety Officer.
• Bank rating (10 points): Letter from the bank showing the company's bank rating.

3. 80/20 preferential point system: Price (80 points) and specific goals (20 points).

Mandatory qualifications for key personnel:

• Project Manager: NQF level 7 in Civil Engineering or Building Studies.
• Contracts Manager: NQF level 7 in Civil Engineering or Building Studies.
• Site Agent: NQF level 6 in Civil Engineering or Building Studies.
• Quantity Surveyor: NQF level 7 in Quantity Surveying/Construction Studies.
• General Foreman: NQF level 6 in Civil Engineering or Building Studies.
• Health and Safety Officer: NQF level 6 in Safety Management.

Scope: Completion of remedial works on R104 Superstructures Zone A. The work includes:

• Installation of steel collars at the top and bottom of columns at single platform stations (Noord, Olympia, Dr Moroka, Ferncrest) and double platform stations (Tlhabane, Bester) as per drawing RRT/SE-350A ref C1.
• Strengthening of specific columns at the intersection of gridline 4 and the A side at certain stations.
• Remedial works including alterations, earthworks (compaction to 93% MOD AASHTO), concrete (SANS 2001-CC1), waterproofing (10-year guarantee), ironmongery, tiling, glazing (SANS 10400 Part N), metalwork, paintwork, and signage (OHS Act and SABS).

Contractor responsibilities: Manage all aspects of the project, maintain quality standards, complete within timelines, coordinate subcontractors, address defects during liability period, ensure health and safety compliance, and adhere to all permits and regulations.

Deliverables: Quarterly management reports on expenses, and assignment of a team of qualified personnel.

Work includes installation of collars at top and bottom ends of columns per drawing RRT/SE-350A ref C1, strengthening of specific columns, and remedial works in alterations, earthworks (compaction to 93% MOD AASHTO), concrete, waterproofing, ironmongery, tiling, glazing, metalwork, paintwork, and signage.

Company experience in general building projects with appointment letters and reference letters/completion certificates not older than 5 years. Key personnel qualifications and experience as per mandatory qualifications. Bank rating letter showing company bank rating.

Contractor must provide quality certificates and allow inspections for all works. Materials must comply with relevant SANS standards and manufacturer specifications. Concrete must comply with SANS 2001-CC1, with test cubes and curing. Waterproofing materials must be approved systems with a 10-year guarantee. Earthworks to be compacted to 93% MOD AASHTO.

Bid price (VAT inclusive) to be provided. Pricing schedule (Annexure A) to be completed. The bid price is indicated on the cover page and in the pricing schedule.

Pricing: Bid price must be VAT inclusive. Pricing schedule (Annexure A) must be completed.

Bank rating: A letter from the bank showing the company's bank rating is required as part of the functionality evaluation.

Procurement threshold: The contract is expected to exceed R10 million (MBD 5 applies).

Municipal debt: Awards will not be made to bidders owing municipal rates and taxes for over 90 days (for contracts under R10 million) or over 30 days (for contracts over R10 million) at the time of tender closure.

CSD Registration: Must be registered on the Central Supplier Database (CSD) at least 7 days before tender closing. CSD number required.

Tax Compliance: Must have a valid tax compliance status (TCS PIN or CSD number). Tax compliance will be verified via CSD.

CIDB Grading: Must have a CIDB grading of 4GB or higher.

B-BBEE: 80/20 preferential point system applies (price = 80, specific goals = 20).

Compulsory briefing: Attendance of the compulsory briefing session is mandatory.

MBD 5: Declaration for procurement above R10 million, including audited financial statements if applicable.

Municipal debt: No outstanding undisputed municipal services commitments for more than 3 months (or 30 days for contracts over R10 million).

Safety signage must be in accordance with the OHS Act and SABS requirements. Photoluminescent and fire safety signs to be provided as specified. Contractor is responsible for ensuring the safety and well-being of all workers and stakeholders, complying with all relevant health and safety regulations.

The successful bidder will be required to sign a written contract (MBD 7). The contract is subject to the RLM Supply Chain Management Policy, PPPFA, and General Conditions of Contract (GCC). The municipality reserves the right to accept the whole or part of any bid and to increase or decrease quantities. Objections or complaints must be submitted in writing to the Municipal Manager within 14 days after award. In case of contradictions between the advert and the tender document, the advert takes precedence.

Bids must be submitted in sealed packaging clearly marked with bid number and description, placed in the bid box at Missionary Mpheni House, Beyers Naude Drive, Rustenburg, before closing date/time. Bids remain valid for 90 days. The municipality reserves the right to accept whole or part of any bid and to increase or decrease quantities. Objections or complaints must be submitted in writing to the Municipal Manager within 14 days after award. In case of contradictions between advert and tender document, advert takes precedence.

Mandatory qualifications: Project Manager (NQF level 7 in Civil Engineering or Building Studies), Contracts Manager (NQF level 7), Site Agent (NQF level 6), Quantity Surveyor (NQF level 7 in Quantity Surveying/Construction Studies), General Foreman (NQF level 6), Health and Safety Officer (NQF level 6 in Safety Management). Also required: CIDB grading 4GB or higher, attendance of compulsory briefing session.

Evaluation criteria: Administrative evaluation (mandatory documents), CIDB grading 4GB or higher, functionality scoring (70 out of 100 minimum threshold), and 80/20 preferential point system (price = 80, specific goals = 20). Functionality criteria include company experience (35 points), key personnel (65 points), and bank rating (10 points). Scoring values: 0 = non-submission/poor, 1 = poor, 3 = good, 5 = excellent. Formula: Ps = (So / Ms) x Ap.