Moderator training for 52 officials (3 days) – eastern cape department of agriculture, bid HO-26/27-0088

{"closingDate":"31 August 2026","closingTime":"11:00 am"}

No briefing session or site visit is mentioned in the tender document.

{"name":"Ms. T.S. Ndziweni","email":"[email protected]","phone":"040 602 5308","department":"Department of Agriculture","address":"Office 45, First Floor, Indwe Building, Bhisho, 5605"}

Bidders must submit their bids in a sealed envelope clearly marked with the project number and description. The completed document and all supporting documentation must be delivered to the tender box situated at Office 45, First Floor, Indwe Building, Bhisho, 5605 by 11:00 am on 31 August 2026. Bids will be evaluated according to the 80/20 preference point system. Bidders must be registered on CSD and LOGIS before closing date. Tax compliance and company directors verified on CSD. Failure to supply all supplementary information will result in disqualification.

Documents to be submitted: Tax Status Verification, verification documents for preference points, Joint Venture Agreement if applicable, completed Section 3 (detailed quotation with breakdowns), Section 4 (Certificate of Authority for Signatory, Schedule of work carried out, Equity Ownership Declaration, all SBD documents completed and signed), proof of registration with relevant legislative bodies (ETDP SETA, PSETA, SAQA), comprehensive CVs and certified copies of qualifications, comprehensive proposal on training program, completed ECBD1, pricing schedule, completed ECBD4, and joint venture agreement if applicable.

Evaluation is a two-stage process. Stage 1: Administrative compliance (completion of standard bid documentation, proof of registration with relevant legislative bodies, comprehensive CVs and qualifications, comprehensive proposal, completed ECBD1, pricing schedule, ECBD4, joint venture agreement if applicable) and functionality evaluation with a minimum threshold of 60 points out of 100. Functionality criteria: company experience (40 points), team members' experience (20 points), facilitator qualifications (20 points), and proof of accreditation with relevant SETA (20 points). Stage 2: Price and preference points under the 80/20 system. Price evaluation 80 points, specific goals 20 points.

The training required should have credits for 52 officials for a maximum of 3 days contact session. The preferred bidder must submit a detailed Training Plan, Assessment Plan and Moderator Plan with a list of tools for training use attached. The bidder must display learning materials such as Facilitator Guide, Course Guide, Manuals, Course Workbook, presentation slides, Portfolio of Evidence template and stationery. The venue must be conducive for adult learning with break-away rooms, ventilation, hygienic bathrooms, flip chart, sound system, and projector.

Before commencement, the preferred bidder must submit a detailed Training Plan, Assessment Plan and Moderator Plan with a list of tools. The bidder must display learning materials such as Facilitator Guide, Course Guide, Manuals, Course Workbook, presentation slides, Portfolio of Evidence template and stationery. The venue must be conducive for adult learning with break-away rooms, ventilation, hygienic bathrooms, flip chart, sound system, and projector. Catering menu must be submitted for the entire duration.

The company must have relevant experience in rendering Moderator course, with contactable references and evidence (invoices, orders, letters). Trainers must have a minimum of 5 and maximum of 10 sessions for Moderator course. Facilitator must have Matric, Diploma/Degree in ODETDP or ND in Management of Training or HRD, be registered and accredited to train Moderator course, and have a Train the Trainer certificate. Proof of accreditation with ETDP SETA, PSETA or relevant SETA required.

and submission of a tender offer, including the costs of any testing necessary to demonstrate that

aspects of the offer satisfy requirements.

F.2.3 Check documents

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction

of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the

total of the prices or substance of the tender offer is sought, offered, or permitted. The total of the

prices stated by the tenderer shall be binding upon the tenderer.

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a

preferred tenderer following a competitive selection process, should the Employer elect to do

so.

F.2.18 Provide other material

F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender

offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the employer for the purpose of a

full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason

as to why it cannot be provided, by the time for submission stated in the employer’s request, the

employer may regard the tender offer as non-responsive.

F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required.

F.2.19 Inspections, tests and analysis

• The standard bid documentation has been completed comprehensively and correctly and

submission of listed returnable documents i.e.

o Proof of registration with the relevant legislative bodies must be attached, e.g. ETDP

Seta; pseta & saqa.

o Comprehensive CV and certified copies of Qualification/s.

o Comprehensive proposal on training program.

• The Invitation to Bid (ECBD1) must be completed and signed.
• Pricing Schedule must be completed.
• Bidders Disclosure (ECBD4) must be completed and signed.
• In the event of a consortia/joint venture, a signed agreement by all parties must be submitted

with the bid.

PART B - Compliance with minimum requirements (Functionality)

19 | P a g e

Pricing must be inclusive of all applicable taxes. The bid amount must be stated. The pricing schedule includes breakdowns for travel expenses, and the total must be quoted. The bid is subject to the 80/20 preference point system with price evaluation 80 points.

Mandatory requirements: current and valid Accreditation Certificate with ETDP SETA, list of relevant training material and daily schedule, company profile with trainer qualifications, detailed relevant experience, trainers must have done a minimum of 5 and maximum of 10 sessions for Moderator course, detailed Training Plan, facilitators must provide ID on site, and on completion submit report, attendance registers, laminated certificates and invoice. Bidders must be registered on CSD and LOGIS, have a working email and cell phone, and attach CK document with share certificate. Tax compliance verified on CSD.

similar nature were delivered satisfactorily in order for DoA to perform risk assessment.

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in

corrupt or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, on opening and before detailed evaluation, whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of

the tender documents without material deviation or qualification. A material deviation or qualification

is one which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified

in the Scope of Work,

b) change the Employer's or the tenderer's risks and responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be

rectified.

drawn up in accordance with the given formats. These schedules shall then be bound

together with a suitable contents page and submitted with the bid documents. All such

schedules must be signed, and clearly marked as appendices to these relevant forms.

furnished to them for the purposes of the support to be provided and matters ancillary thereto.

of client information as well as proper internet usage rules and cyber security principles in order to minimize the

risk of my / our information being exposed to cyber risks. I acknowledge that I have the opportunity to read

through the rules and policies as published on the Department of Agriculture’s website and understand that it is

my own responsibility to protect my own internet and email connections against interceptions and viruses.

The tender is subject to the Government Procurement: General Conditions of Contract of July 2010. The successful bidder will be required to sign a written contract form (SBD7). The department reserves the right to terminate the contract if specifications are not adhered to.

Bids will be evaluated according to the 80/20 preference point system. Bidders must be registered on CSD and LOGIS before closing date. Tax compliance and company directors verified on CSD. Failure to supply all supplementary information will result in disqualification. The department reserves the right not to award to the most favorable tenderer under certain circumstances. Use of correction fluid will result in non-responsiveness. No late submissions accepted. Proposals valid for 60 days. Electronic, telegraphic or facsimile bids not considered. Suppliers must not render services without written confirmation from DOA.

Administrative enquiries: Ms. T.S. Ndziweni, 040 602 5308, [email protected]. Technical enquiries: Mr. S. Witbooi, 082 043 4212, [email protected].