Crane truck hire – eastern cape government tender

Mnquma Local Municipality invites bids for the hiring of a crane truck for a period of six (06) working days. The crane truck must have a minimum 8-ton lifting capacity, heavy-duty hydraulic knuckle-boom reach, and be provided on a wet-rate basis with own operator and security. Working hours are 07:30 to 15:30 daily. The contract is subject to the 80/20 preference point system with specific goals for black ownership (≥51%) and locality within Mnquma Local Municipality.

Closing date: 02 September 2026. Closing time: 12H00. No compulsory briefing or site visit mentioned in the document.

SCM enquiries: Mrs Y Mqingwana (Manager: Supply Chain Management) – telephone (047) 050 1156 / 072 698 6085, email [email protected]. Technical enquiries: Ms N Chelesi (Acting Manager: Electrical Services) – telephone 047 050 1278 / 081 765 9422, email [email protected]. Submission address: Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960.

Submission method: hand-delivered to the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960. The bid box is open 24 hours a day, 5 days a week. Closing date: 02 September 2026. Closing time: 12H00. Late, couriered, faxed, or emailed tenders will not be accepted. Tenders must be in a sealed envelope endorsed with the bid number (SCM/MLM/32/26-27) and project name. The original tender document must be used (no re-typing). Every page must be initialled. Returnable forms: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 & MBD 3.3 (Pricing Schedule and Specification), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.2 (Contract Form – Rendering of Services), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Schedule 1 (Resolution of Directors/Members), Schedule 2 (Certificate of Authority for Partnerships/Consortiums/Joint Ventures), Schedule 3 (List of Other Documents Attached). Supporting documents: Full CSD report not older than one month, valid Tax Compliance Status PIN or certificate, certified ID copies of directors not older than six months, company registration certificate (CK), proof of municipal rates/taxes not in arrears for more than three months, roadworthy certificate for the vehicle, valid inspection certificate for hydraulic platform vehicle, certificate of registration for the truck and proof of modification/conversion to a crane truck (or signed letter of intent to lease with the same proof). Joint ventures/consortia must submit a signed agreement and each party must be CSD-registered. Offer validity: 90 days from closing date.

Returnable forms: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 & MBD 3.3 (Pricing Schedule and Specification), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.2 (Contract Form – Rendering of Services), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). Supporting schedules: Schedule 1 (Resolution of Directors/Members), Schedule 2 (Certificate of Authority for Partnerships/Consortiums/Joint Ventures), Schedule 3 (List of Other Documents Attached). Supporting documents: Full CSD report (≤1 month), valid Tax Compliance Status PIN/certificate, certified ID copies of directors (≤6 months), company registration certificate (CK), proof of municipal rates/taxes not in arrears >3 months, roadworthy certificate for vehicle, valid inspection certificate for hydraulic platform vehicle, truck registration and proof of modification/conversion to crane truck (or letter of intent to lease with same proof).

Two-stage evaluation. Stage 1: Administrative compliance – bidders must meet all mandatory requirements (CSD registration, tax compliance, completed and signed returnable forms, required certificates, no disqualifying factors). Non-compliant bids are non-responsive and excluded. Stage 2: 80/20 preference point system (bid value ≤ R50 million). Price: 80 points. Specific goals: 20 points split as follows – 10 points for an EME or QSE at least 51% owned by black people (proof: fully completed and signed MBD 6.1 and full CSD report not older than one month); 10 points for promotion of enterprises located in Mnquma Local Municipality area (proof: municipal rates/confirmation letter or lease agreement showing business domicile). Failure to submit required proof means no points for that goal. Ties on total points: highest specific-goal points wins; if still tied, drawing of lots.

Hiring of a crane truck for six (06) working days. Minimum 8-ton crane lifting capacity. Heavy-duty hydraulic knuckle-boom reach. Wet rate (includes operator, fuel, maintenance). Own operator provided by service provider. Provision of own security. Working hours: 8 hours per day, 07:30 to 15:30. Roadworthy certificate for the vehicle and valid inspection certificate for hydraulic platform vehicle required. Certificate of registration for the truck and proof of modification/conversion to a crane truck must be attached (or signed letter of intent to lease with the same proof). Detailed specification in Annexure A. Strict delivery dates observed; penalties for late delivery per General Conditions of Contract clause 22.1.

No detailed methodology or method statement requirements specified. Service provider must deliver the crane truck with operator and security for six working days, 07:30–15:30 daily, at the designated site(s) within Mnquma Local Municipality.

Annexure B (Past Experience) is part of the returnable documents. No explicit minimum years of experience or specific project references stated. Bidders must demonstrate capacity to provide a crane truck meeting the technical specification (8-ton capacity, hydraulic knuckle-boom, roadworthy, inspected).

Vehicle must have a valid roadworthy certificate and a valid inspection certificate for the hydraulic platform vehicle. Goods/services must conform to standards in the bidding documents and specifications (GCC clause 4.1). Supplier must permit purchaser to inspect records and have them audited (GCC clause 5.4). All pre-bidding testing at bidder’s account.

Pricing schedule (MBD 3.3) – single line item: Hiring of Crane Truck for Six (06) Working Days at wet rate (minimum 8-ton capacity, heavy-duty hydraulic knuckle-boom, own operator, own security, 8 hours/day 07:30–15:30). Unit price, sub-total, VAT 15%, total bid price inclusive of all charges. Firm prices only. All costs (transport, overheads, accommodation, risks, liabilities, profit) included. Expected delivery/start date to be indicated by bidder.

Firm prices only (no price escalation). All prices must include VAT (15%), customs/excise duty, and all other applicable taxes, levies, transport, overheads, accommodation, general risks, liabilities, obligations, and profit. Pricing schedule (MBD 3.3) requires a single line item: Hiring of Crane Truck for Six (06) Working Days – unit price and total. Sub-total, VAT 15%, and total bid price inclusive of all charges. Offer validity: 90 days from closing date. Performance security: successful bidder must furnish performance security of the amount specified in the Special Conditions of Contract within 30 days of award notification (per GCC clause 7.1). Payment terms: municipality undertakes to pay within 30 days after receipt of invoice accompanied by delivery note (per MBD 7.2 Part 2). No advance payment mentioned.

Mandatory: Central Supplier Database (CSD) registration with full CSD report not older than one month. Valid SARS Tax Compliance Status PIN or certificate (each JV/consortium party must submit separately). Company registration certificate (CK). Certified ID copies of directors/shareholders not older than six months. Not in the service of the state (as defined in MSCM Regulations). No director/shareholder listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. No conviction for fraud or corruption in the past five years. No municipal rates/taxes/charges in arrears for more than three months to any municipality. No contract terminated for non-performance in the past five years. Joint ventures/consortia: signed agreement, each party CSD-registered. All returnable MBD forms (MBD 1, 2, 3.1, 3.3, 4, 6.1, 7.2, 8, 9) and Schedules 1–3 completed, signed, and initialled on every page. Specific goals proof: for black ownership – MBD 6.1 and CSD report; for Mnquma locality – municipal rates/confirmation letter or lease agreement. Fraudulent information leads to blacklisting for five years.

Specific goals under the 80/20 system: 10 points for an EME or QSE at least 51% owned by black people (proof: completed MBD 6.1 and CSD report ≤1 month). 10 points for enterprises located in Mnquma Local Municipality area (proof: municipal rates/confirmation letter or lease agreement showing business domicile). No points awarded without submitted proof.

No specific health and safety requirements stated beyond general compliance with applicable legislation. Service provider must provide own security for the crane truck operation.

Contract form: successful bidder must complete and sign MBD 7.2 (Contract Form – Rendering of Services). General Conditions of Contract (GCC) apply, supplemented by Special Conditions of Contract where they conflict. Key GCC clauses: definitions, application, standards, use of contract documents/inspection, patent rights indemnity, performance security (30 days from award, amount per SCC), payment within 30 days of invoice with delivery note, contract amendments only in writing, subcontracting requires purchaser consent, penalties for delays (clause 22), termination for default (clause 23), force majeure (clause 25), termination for insolvency (clause 26), dispute settlement (clause 27), limitation of liability, governing law (South Africa), notices in writing, taxes and duties borne by supplier. Offer validity 90 days from closing date. Municipality may extend tender period by public notice. Award may be subject to price negotiation with preferred tenderers. Fraudulent information results in five-year blacklisting.

Offer validity: 90 days from closing date, irrevocable. Municipality may extend tender period by notice in press and on website. Award may be subject to price negotiation with preferred tenderers. Performance security required within 30 days of award (amount per SCC). Fraudulent information leads to five-year blacklisting. Bidders residing in Mnquma jurisdiction verified with MLM Revenue Section. No bids from persons in the service of the state.

Bidder must not be listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004). Bidder must not have abused the employer’s Supply Chain Management System or failed to perform on any previous contract with written notice. No late, incomplete, unsigned, faxed, couriered, or emailed tenders accepted. Original tender document must be used; all pages initialled. All returnable MBD forms and schedules completed in non-erasable ink. Joint venture/consortium agreement signed and all parties CSD-registered. Preferred bidders must furnish CK/company registration, certified ID copies (≤6 months), tax compliance PIN, and municipal certificate confirming no arrears >3 months.

Two-stage evaluation: Stage 1 – Administrative compliance (mandatory requirements: CSD registration, tax compliance, completed/signed returnable forms, required certificates, no disqualifying factors). Non-compliant bids are non-responsive. Stage 2 – 80/20 preference points: Price 80 points, Specific goals 20 points (10 points black ownership ≥51%, 10 points Mnquma locality). Ties broken by highest specific-goal points, then drawing of lots.