Supply and delivery of seedlings for bmx foster agricultural cooperative and tiyeka agricultural cooperative (mnquma local municipality)

Mnquma Local Municipality invites bids for the supply and delivery of seedlings for BMX Foster Agricultural Cooperative and Tiyeka Agricultural Cooperative. Bid number SCM/MLM/30/26-27, closing date 03/09/2026 at 12H00. Tender documents are downloadable from the municipal website and eTender portal.

Closing date: 03/09/2026 at 12H00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Bidding procedure enquiries: Mrs. Y Mqingwana (Manager: SCM), tel 047 050 1156, email [email protected]. Technical enquiries: Mr X. Hlati (Manager: SED), tel 047 050 1442 / 083 757 4980, email [email protected]. Submission address: Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960.

Tenders must be deposited in the bid box at Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960, on or before the closing date and time. The bid box is generally open 24 hours a day, 5 days a week. Late, couriered, faxed, or emailed tenders will not be accepted under any circumstances. Tenders must be submitted in a sealed envelope with the bid number and project name on the front, and the company name, address, contact person, and contact details on the back. Only the original tender document will be accepted; do not reproduce, take apart, omit pages, or change wording. Initial each and every page. All bids must be submitted on the official forms (not to be re-typed). Returnable documents include: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance Requirements), MBD 3.1/3.3 (Pricing Schedules), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1/7.2 (Contract Forms), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Schedule 1 (Resolution of Directors/Members), Schedule 2 (Certificate of Authority for Partnerships/Consortiums/Joint Ventures), Schedule 3 (List of Other Documents), Annexure A (Detailed Specification), Annexure B (Past Experience), Annexure C (Joint Venture Disclosure), Annexure D (Company Composition), Annexure E (Bid Checklist). Failure to submit any required document may lead to disqualification. The tender offer must remain valid, irrevocable, and open for written acceptance for 90 days from the closing date.

Evaluation is conducted in two stages. Stage 1: Administration compliance – bidders failing mandatory requirements are deemed non-responsive. Stage 2: Evaluation under the 80/20 preference point system (Preferential Procurement Regulations 2022). Price = 80 points, specific goals = 20 points. Specific goals: (1) EME or QSE at least 51% black-owned – 10 points, proof: completed MBD 6.1 and CSD report not older than one month; (2) promotion of enterprises located in Mnquma Local Municipality area – 10 points, proof: municipal rates or confirmation letter or lease agreement. No points awarded without required proof. Tie-breaking: highest specific goal points, then drawing of lots.

Supply and delivery of seedlings for BMX Foster Agricultural Cooperative and Tiyeka Agricultural Cooperative. For each cooperative, the following quantities are required (each item quantity 100, bulk seedling trays of 200 units): cabbage seedlings, spinach seedlings, cauliflower seedlings, butternut seedlings, carrot seedlings, onion seedlings, green pepper seedlings, beetroot seedlings. Note: Tiyeka Agricultural Cooperative list includes cabbage seedlings twice. Delivery dates are strict; penalties apply for late deliveries.

Annexure B (Past Experience) is a returnable document, but no specific experience requirements are stated in the document.

The document mentions inspection as part of contract conditions, but no specific quality standards or certifications are stated.

Pricing schedule for supply and delivery of seedlings. Items include cabbage, spinach, cauliflower, butternut, carrot, onion, green pepper, and beetroot seedlings (bulk seedling trays of 200 units each, quantity 100 per item) for both BMX Foster Agricultural Cooperative and Tiyeka Agricultural Cooperative. Prices must be firm, include all applicable taxes and delivery costs. Delivery dates are strict; penalties apply for late deliveries.

Pricing must be firm (only firm prices accepted; non-firm prices, including those subject to exchange rate variations, will not be considered). Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) and all delivery costs. The pricing schedule (MBD 3.1/3.3) must be completed with unit and total prices. The bidder's total offer must be inclusive of VAT and all other charges. Payment will be made within 30 days after receipt of invoice and delivery note.

Bidders must be registered on the Central Supplier Database (CSD) and submit a full CSD report not older than one month. Bidders must submit a valid Tax Compliance Status (TCS) PIN or certificate from SARS; the original Tax Clearance Certificate must be submitted (certified copies not acceptable). Each member of a consortium/joint venture must submit their own TCS/CSD number. Bidders must not be persons in the service of the state as defined in the Municipal Supply Chain Management Regulations. Bidders must not be listed on the Register of Tender Defaulters or the National Treasury's Database of Restricted Suppliers. Bidders must have no outstanding municipal rates or charges in arrears for more than three months (verified with Mnquma Local Municipality if resident in its area). Bidders must complete and submit all mandatory MBD forms (1–9) including the Declaration of Interest (MBD 4), Past SCM Practices (MBD 8), and Independent Bid Determination (MBD 9). For partnerships/consortiums/joint ventures, a signed agreement must be submitted and all parties must be registered on the CSD. Preferred bidders must furnish CK/company registration, certified ID copies, Tax Compliance Status PIN, and a certificate confirming no arrears with the municipality for rates, taxes, or service charges for more than three months.

The successful bidder must sign a written contract form (MBD 7). The tender offer must remain valid and irrevocable for 90 days from closing date. Withdrawal of tender during validity period may result in liability for additional expenses incurred by the municipality. The contract is subject to the municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy. Payment will be made within 30 days after receipt of invoice and delivery note. The General Conditions of Contract (GCC) apply, including clauses on penalties for late delivery, termination for default, force majeure, and settlement of disputes.

The tender is subject to the Preferential Procurement Policy Framework Act and Regulations 2022, the General Conditions of Contract (GCC), and any applicable special conditions. The municipality is not obliged to accept the lowest or any tender and may accept the whole or part of the tender. The award may be subject to price negotiation. The municipality reserves the right to extend the tender period by notice. Preferred bidders must furnish CK/company registration, certified ID copies, Tax Compliance Status PIN, and a certificate confirming no arrears with the municipality for rates, taxes, or service charges for more than three months.

Mandatory documents: Full CSD report (not older than one month), original tender document, fully completed tender forms including all returnable MBDs (MBD1-9). For partnerships/consortiums/joint ventures, a signed agreement must be submitted and all parties must be registered on the Central Supplier Database. Tender offer must remain valid for 90 days from closing date. Bidders must not be in service of the state, not listed on Register of Tender Defaulters, and must not have abused the SCM system or failed on previous contracts. Fraudulent information leads to blacklisting for five years.