Manufacture, supply and delivery of new trailers and conversion of existing trailers – panel appointment (city of cape town)

Appointment of a panel of service providers for the manufacture, supply and delivery of new trailers and the conversion of existing trailers for the City of Cape Town. Contract period: 36 months from commencement. The panel is split into two categories: manufacturing of new trailers and conversion of existing CCT trailers. Appointment to the panel does not guarantee any work; work is allocated through a secondary competitive process.

Closing date: 30 September 2026 at 10:00 am.

Site visit/clarification meeting: 11 September 2026 at 10:00 am, held virtually via Microsoft Teams (link and dial-in details provided). Not compulsory but strongly recommended.

Tender advertised: 28 August 2026.

Clarification requests: must be submitted at least one week before the closing time.

CCT Tender Representative: [email protected].

Submission address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Tender box number 202.

Supplier Management Unit (for CCT Supplier Database registration): 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, Tel 021 400 9242/3/4/5.

Submission channel: sealed envelope deposited into Tender Box 202 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before the closing time. The envelope must show the tenderer's name and address, the tender number and description, the tender box number, and the closing date. Tenders submitted by fax or email are rejected. Late tenders are not considered.

Returnable documents (all must be completed, signed and submitted):

• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums (authorises the signatory to bind the partnership/JV/consortium).
• Schedule F.4: Preference Points Claim Form (claims B-BBEE preference points under the 80/20 system).
• Schedule F.5: Declaration of Interest – State Employees (discloses whether any director/shareholder is employed by the state).
• Schedule F.6: Conflict of Interest Declaration.
• Schedule F.7: Declaration of Tenderer's Past Supply Chain Management Practices.
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.
• Schedule F.9: Certificate of Independent Tender Determination (certifies no collusion or price disclosure).
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer.
• Schedule F.11: List of Other Documents Attached by Tenderer.
• Schedule F.12: Record of Addenda to Tender Documents.
• Schedule F.13.A and F.13.B: Information to be Provided with the Tender Submission (F.13.B must be completed in full).
• Details of Tenderer pages, including the Tax Compliance Status PIN.
• MIB certificate (active) in the name of the tendering entity, or parent/holding company, or manufacturer (depending on bidder type), plus supporting franchise/reseller letters or agreements.
• Copy of the partnership/JV/consortium agreement, where applicable.

Disqualification risks:

• Any returnable document omitted, incomplete or unsigned.
• MIB registration not active, cancelled or suspended.
• Tenders received after the closing time, regardless of reason.

Returnable documents include: Schedule F.1 Contract Price Adjustment, F.2 Certificate of Authority for Partnerships/JV/Consortiums, F.3 Declaration for Procurement above R10 million, F.4 Preference Points Claim Form, F.5 Declaration of Interest – State Employees, F.6 Conflict of Interest Declaration, F.7 Declaration of Tenderer's Past SCM Practices, F.8 Authorisation for Deduction of Outstanding Amounts, F.9 Certificate of Independent Tender Determination, F.10 Proposed Deviations and Qualifications, F.11 List of Other Documents Attached, F.12 Record of Addenda, F.13.A and F.13.B Information to be Provided with Tender Submission, F.14 Appeal Application. Also required: MIB certificate, franchise/reseller agreements, tax compliance PIN, and other supporting documents as specified.

Evaluation stages: responsiveness check first, then price and preference scoring. A responsive tender must comply in all respects with the tender conditions, specifications, pricing instructions and the contract.

Preference point system: 80/20 system applies (price 80 points, preference 20 points). Price points are calculated using the formula Ps = 80 x (1 - (Pt - Pmin)/Pmin).

Preference points for specific goals (80/20):

• Enterprise Supplier Development and Socio-Economic Development: up to 6 points based on percentage of total expenditure (>15% = 6, >12% up to 15% = 5, >9% up to 12% = 4, >6% up to 9% = 3, >3% up to 6% = 2, >=1% up to 3% = 1, <1% = 0).
• Skills Development or Employee Share Scheme: up to 6 points based on percentage of total profit or employee ownership (>5% = 6, >4% up to 5% = 5, >3% up to 4% = 4).

No minimum functionality score applies. The CCT may negotiate with preferred tenderers and may accept or reject any tender. The highest total adjudication points determine the winner.

Scope: manufacture, supply and delivery of new trailer units (light, medium and heavy-duty industrial, including specialised and purpose-built) and conversion/refurbishment/repurposing of existing CCT trailers, on an ad-hoc basis. Exact specifications, quantities and delivery requirements are determined per works assignment under the panel contract; no guarantee of volume or frequency of work.

New trailers: must be National Road Traffic Act (RTA) compliant, with first registration in the name of the City of Cape Town (not 'second hand'). The service provider is responsible for all homologation requirements, including NRCS approval where required; all associated costs must be included in the proposal.

Conversions: all work must be RTA compliant, including approval of modifications, roadworthiness certification and re-registration where applicable. The service provider must determine whether re-homologation is required and ensure compliance with NRCS requirements; all associated costs included.

Registration plates: trailers must be fitted with SABS-compliant retro-reflective registration plates, secured by 4 mm rivets or 4 mm one-way screws, clearly visible even when the tailboard is lowered. No dealer name or branding in the plate surround.

Inspections: the City may inspect the service provider's premises. On completion of any conversion, a joint final inspection is conducted with the City representative; the service provider is liable for any damage or loss during the work.

Exclusions: heavy-duty 3-axle low bed trailers for abnormal loads (with rear stand-up ramps or detachable swan neck) are excluded for the duration of Contract 192G/2023/24. The City may exclude, defer or restrict any requirement to avoid overlap with existing contracts.

Work allocation: the panel is split into two categories — manufacturing of new trailers and conversion of existing CCT trailers. Work is allocated through a secondary competitive process; the highest ranked tenderer is offered the work first, and only if they refuse is it offered to the next highest ranked tenderer. Appointment to the panel does not guarantee any work. Refer to specification clause 7 for the allocation of work methodology.

A two-stage proposal procedure will not be followed.

The CCT will assess the tenderer's ability to fulfil the contract, including professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation and personnel. The CCT may consider the tenderer's existing contracts with the CCT.

The tenderer must have the legal capacity to enter into the contract, must not be insolvent, in receivership, under business rescue, or subject to legal proceedings affecting its ability to perform.

Site visit/clarification meeting: tenderers should be represented by a duly authorised person suitably qualified and experienced to comprehend the implications of the work.

Quality and compliance: all new trailers must be RTA compliant and first registered in the name of the City of Cape Town. The service provider is responsible for homologation and NRCS approval where required; all associated costs must be included.

Conversions must be RTA compliant, including approval of modifications, roadworthiness certification and re-registration where applicable. Re-homologation must be done if required.

Registration plates must comply with SABS standards for retro-reflective plates and be secured with 4 mm rivets or one-way screws.

Joint final inspection: on completion of any conversion, a joint inspection is conducted with the City representative to confirm all work is completed per scope and no damage or unauthorised modification occurred. Findings are signed off by both parties; the service provider is liable for any damages or losses.

Pricing: tenderers must comply with all pricing instructions in the Price Schedule. The Price Schedule is part of the tender document.

Tender fee: R200 (non-refundable) for a hard copy of the tender document; not applicable for website downloads.

Arithmetical errors: the CCT will correct errors in a prescribed manner (amounts in words govern over figures; line item totals govern over unit rates; total of prices governs). Tenderers may be required to justify or amend rates or lump sums that are excessively low, high or unbalanced.

Tender validity: offers must remain valid for 120 days after closing, extendable to 12 months, with possible further extension up to 6 months by mutual agreement.

For transactions above R10 million (VAT inclusive), the CCT may request audited financial statements for the past 3 years, a certificate of no undisputed municipal debts, particulars of contracts with organs of state in the past 5 years, and a statement on foreign sourcing of goods/services.

CSD registration: tenderers must be registered on the National Treasury Central Supplier Database (CSD) when requested; applies individually to each JV partner.

CCT Supplier Database: tenderers must register on the CCT Supplier Database when requested; applies individually to each JV partner.

Tax compliance: tenderers must be registered with SARS and tax compliant, and must submit a valid Tax Compliance Status PIN (recorded on the Details of Tenderer pages). Each JV/consortium party submits a separate PIN. The CCT verifies tax status before award; a recommended bidder who is not tax compliant may be given 7 working days to provide proof of arrangements with SARS.

MIB registration (mandatory eligibility): bidders must be registered body builders/manufacturers with an active Manufacturer/Importer/Builder (MIB) certificate under the National Road Traffic Act. Franchises/subsidiaries must submit the parent/holding company's MIB certificate plus a formal letter or franchise agreement. Authorised resellers must submit the manufacturer's MIB certificate plus a formal letter or agreement confirming reseller status. Non-responsive if MIB status is not active, cancelled or suspended.

B-BBEE: preference points claimed under the 80/20 system; documentary proof (e.g., B-BBEE certificate, CSD report) required to support claims for specific goals.

Returnable declarations: Schedule F.5 (Declaration of Interest – State Employees), F.6 (Conflict of Interest), F.7 (Past SCM Practices), F.8 (Authorisation for Deduction of Outstanding Amounts), F.9 (Certificate of Independent Tender Determination) — all must be completed and signed; non-compliance may render the tender non-responsive.

Compliance with the Occupational Health and Safety Act is mandatory. Tenderers must allow for all costs of compliance in their pricing.

Upon written request, the tenderer must submit a Health and Safety Plan demonstrating the necessary competencies and resources to deliver the goods/services in accordance with the Act, Regulations and Health and Safety Specification.

All work on fleet assets in the bays must comply with the General Safety Regulations, including mandatory use of PPE and protective screens where necessary.

Schedule C.3 (Occupational Health and Safety Agreement) must be signed upon acceptance, committing the service provider to comply with OHSA and its regulations.

Contract period: 36 months from commencement. The contract is subject to the CCT's Supply Chain Management Policy. Abuse of the SCM system may lead to rejection, cancellation, restriction, or other remedies.

Tender validity: 120 days after closing, extendable to 12 months, with possible further extension up to 6 months by mutual agreement. Withdrawal of a tender may incur liability for additional expenses.

The CCT may cancel the tender before award under certain conditions (changed circumstances, no funds, no acceptable tenders, material irregularity, failure to negotiate market-related pricing).

Disputes and appeals: objections/complaints must be lodged within 14 days of the decision; appeals under Section 62 of the Systems Act within 21 days of notification. An appeal administration fee of R300 applies, with a possible surcharge for vexatious or frivolous appeals.

Standby bidder: the CCT may nominate a standby bidder at award, who may be considered if the contract is terminated.

The contract is for a panel of service providers. Work is allocated via secondary competitive process; highest ranked tenderer gets first offer. Standby bidder may be nominated. The City reserves the right to exclude, defer or restrict any requirement to avoid overlap with existing contracts (e.g., Contract 192G/2023/24 for heavy-duty low bed trailers).

Eligibility criteria: tenderers must comply with all conditions, including submitting a clear, irrevocable offer; completing required declarations (Details of Tenderer, Certificate of Authority for JV/consortium, Declaration of Interest – State Employees, Conflict of Interest, Past SCM Practices, Certificate of Independent Bid Determination, Authorisation for Deduction of Outstanding Amounts); not being restricted under SCM Policy; tax compliance with SARS; no conflict of interest; not involved with bid specification committee; not guilty of contravening the Competition Act.

Additional eligibility: must be a registered body builder/manufacturer with active MIB registration (or be a franchise/subsidiary of such, or an authorised reseller with supporting documentation). Non-responsive if MIB status is not active, cancelled or suspended. Complete Schedule F.13B in full.

The 80/20 preference point system applies. Price points calculated using formula Ps = 80 x (1 - (Pt - Pmin)/Pmin). Preference points for specific goals: Enterprise Supplier Development and Socio-Economic Development (up to 6 points based on percentage of total expenditure), Skills Development or Employee Share Scheme (up to 6 points based on percentage of total profit or employee ownership). Total preference points: 20. Risk analysis and negotiation with top three tenderers if needed.

The tender seeks to appoint a panel of service providers for the manufacture, supply and delivery of new trailers and the conversion of existing trailers for the City of Cape Town.

Closing date: 30 September 2026. Notice to Tenderers No. 1 issued 25 August 2026.

Supply Chain Management, City of Cape Town. Email: [email protected]. Address: Civic Centre, 12 Hertzog Boulevard, Cape Town 8001; P O Box 655, Cape Town 8000.

Notice to Tenderers No. 1 (25 August 2026) amends the tender document and must be bound into the contract document and returned with the tender. Tenderers must acknowledge receipt of this addendum by emailing [email protected]. The notice amends Clause 2.3.10.3.4 (Applicable Formula for Preference Points) per Addendum 1, Tender Replacement R, and replaces Schedule F.4 (Preference Points Claim Form) pages 71-73 with Addendum 2, Tender Replacement Pages 71R-73R.

Preference points will be claimed under the Preferential Procurement Regulations 2022. Bidders must complete the amended Schedule F.4 (Preference Points Claim Form) as replaced by Addendum 2. No other evaluation criteria are stated in the document.

The tender is for the appointment of a panel of service providers for the manufacture, supply and delivery of new trailers and the conversion of existing trailers for the City of Cape Town. No further technical specifications are provided in this document.

Bidders must complete and submit the amended Schedule F.4 (Preference Points Claim Form) in terms of the Preferential Procurement Regulations 2022. No other compliance requirements are stated in the document.

Notice to Tenderers No. 1 (25 August 2026) amends the tender document: Clause 2.3.10.3.4 (Applicable Formula for Preference Points) is amended and amplified per Addendum 1, Tender Replacement R; and Schedule F.4 (Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022) pages 71-73 are replaced by Addendum 2, Tender Replacement Pages 71R-73R. This notice forms an integral part of the contract and must be bound into the contract document and returned with the tender.

The tender uses the 80/20 preference points system for awards above R750,000 and up to R50 million (VAT inclusive). A total of 20 preference points are allocated to specific goals under the Reconstruction and Development Programme (RDP):

• Promotion of Micro and Small Enterprises (8 points): Micro enterprises with turnover up to R20 million and Small enterprises with turnover up to R80 million as per the National Small Enterprise Act, 1996. Includes SME partnerships, sub-contracting, joint ventures or consortiums.
• Enterprise Supplier Development and Socio Economic Development (6 points): Points based on percentage of total expenditure: >15% = 6, >12% up to 15% = 5, >9% up to 12% = 4, >6% up to 9% = 3, >3% up to 6% = 2, >=1% up to 3% = 1, <1% = 0.
• Skills Development OR Employee Share Scheme (6 points): Skills Development: >5% of total expenditure = 6, >4% up to 5% = 5, >3% up to 4% = 4, >2% up to 3% = 3, >1% up to 2% = 2, >=0.5% up to 1% = 1, <0.5% = 0. OR Employee Share Scheme: >15% employee ownership = 6, >12% up to 15% = 5, >9% up to 12% = 4, >6% up to 9% = 3, >3% up to 6% = 2, >=1% to 3% = 1, <1% = 0.

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Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS or tax pin).

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent price setting.

Preference points under the 80/20 system are allocated to specific goals: Promotion of Micro and Small Enterprises (8 points) – Micro with turnover up to R20 million and Small with turnover up to R80 million as per the National Small Enterprise Act, 1996; includes SME partnership, sub-contracting, joint venture or consortiums. Enterprise Supplier Development and Socio Economic Development (6 points) – points based on percentage of total expenditure: >15% = 6, >12% up to 15% = 5, >9% up to 12% = 4, >6% up to 9% = 3, >3% up to 6% = 2, >=1% up to 3% = 1, <1% = 0. Skills Development OR Employee Share Scheme (6 points) – Skills Development: >5% = 6, >4% up to 5% = 5, >3% up to 4% = 4, >2% up to 3% = 3, >1% up to 2% = 2, >=0.5% up to 1% = 1, <0.5% = 0. OR Employee Share Scheme: >15% employee ownership = 6, >12% up to 15% = 5, >9% up to 12% = 4, >6% up to 9% = 3, >3% up to 6% = 2, >=1% to 3% = 1, <1% = 0. Total points: 20.

The 80/20 preference points system applies. Specific goals and points: Promotion of Micro and Small Enterprises (8 points), Enterprise Supplier Development and Socio Economic Development (6 points), Skills Development OR Employee Share Scheme (6 points). Total 20 points. Points for ESD/SED and Skills Development are awarded on sliding scales based on percentage of total expenditure; Employee Share Scheme points based on percentage of employee ownership.