Maintenance of electrical services at chris hani district (24 months) – EC dept of public works & infrastructure

SCM enquiries: Ms. Babalwa Mshede, Tel: 083 281 1298, Email: [email protected]. Technical enquiries: Ms. Nomfundo Njokweni, Tel: 073 355 0373, Email: [email protected]. Employer's agent: Nomfundo Njokweni, Address: No. 1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320. Bid box physical address: Department of Public Works & Infrastructure, Ground Floor, Old CPA Building – Reception Area, No. 1 Creamery Road, Komani, 5320. Fraud, Complaints & Tender Abuse Hotline: 0800 701 701 (toll free).

Returnable documents: SBD 1 (Parts A and B), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Point Claim), Compulsory Enterprise Questionnaire (separate for each JV partner), Declaration regarding Company/Firm, valid CIDB certificate or CRS number, POPIA consent, Form of Offer and Acceptance, complete priced Bills of Quantities including Final Summary, Certificate of Authority for Joint Ventures (if applicable), letter of good standing from Compensation Fund or licensed insurer, project references (minimum 3), details of project team with CVs and qualifications, schedule of plant and equipment, record of projects (current, past, on tender). Bids must be submitted in original format, sealed envelope endorsed with bid number, description and closing date/time, deposited in the bid box at the physical address before closing. Late, incomplete, unsigned, or electronically submitted bids will not be accepted. Only one offer per item; alternative offers not considered. Bid sum must be stated in words and figures; words govern. All signatories must initial alterations. Proof of authorization to sign (e.g., company resolution) required where applicable.

Two-phase evaluation. Phase One: compliance and responsiveness to bid rules and conditions. Phase Two: PPPFA and PPR 2022 evaluation using 80/20 preference point system (80 points for price, 20 points for specific goals). Bidders must have CIDB grading 3EB or higher (or capable of being registered prior to evaluation). Joint ventures eligible if all members registered with CIDB, lead partner grading not lower than one level below required, combined grading meets requirement, and Joint Venture Agreement submitted. Bidders must be registered on CSD prior to award. Tax compliance verified via CSD and tax status PIN; non-compliant bidders given 7 days to rectify. Bidders must not be listed on Register of Tender Defaulters or List of Restricted Suppliers. Bidders must not be in service of the state. Compulsory Enterprise Questionnaire, SBD 4, SBD 6.1, and Form of Offer must be fully completed and signed; incomplete or unsigned forms lead to non-responsiveness. Valid CIDB certificate or CRS number required. Letter of good standing from Compensation Fund or licensed insurer required. Bidders must not have abused SCM system or failed on previous contracts. No conflicts of interest. Bidders must be a legal entity, partnership, joint venture, or consortia. Only one offer per item; alternative offers not considered. Bids must be submitted in original format; late, incomplete, unsigned, or electronically submitted bids rejected. Bid sum must be in words and figures; failure to complete words invalidates. Bidders must not be associated with other tendering entities or those compiling scope of work. Risk assessment may be performed on highest ranked tender. References and company profile required for risk assessment (not elimination factors).

Contract based on NEC3 Term Service Contract (June 2005, amended June 2006 and April 2013). Scope: maintenance of electrical services at Chris Hani District for a period of two years (24 months) for Department of Social Development. Bidders must have suitable experience and suitably qualified personnel in providing similar services. Bidders must be registered with CIDB with grading 3EB or higher. Bidders must be registered on CSD prior to award. Bidders must be tax compliant with SARS. Bidders must not be in service of the state. Bidders must complete and sign all required forms. Bidders must submit a valid CIDB certificate or CRS number. Bidders must provide a letter of good standing from Compensation Fund or licensed insurer. Bidders must not have conflicts of interest. Bidders must not be associated with other tendering entities. Bidders must submit project references (minimum 1 contactable reference for projects successfully completed in the past, clearly indicating client name, contract value, contract term, contact person, contact details). Bidders must submit a company profile with list of available resources, plant and machinery. Bidders must submit a list of projects where tender results have not been confirmed by the client. Bidders must submit a list of projects where there are pending or concluded litigations. Bidders must complete and sign SBD 6.1 to claim points for specific goals. Bidders must complete and sign POPIA consent. Bidders must complete and sign Compulsory Enterprise Questionnaire. Bidders must complete and sign SBD 4. Bidders must complete and sign Form of Offer and Acceptance. Bidders must complete priced Bills of Quantities including Final Summary. Bidders must submit a letter of good standing from Compensation Fund or licensed insurer. Bidders must not be listed on Register of Tender Defaulters or List of Restricted Suppliers. Bidders must not have abused SCM system or failed on previous contracts. Bidders must be a legal entity, partnership, joint venture, or consortia. Only one offer per item; alternative offers not considered. Bids must be submitted in original format; late, incomplete, unsigned, or electronically submitted bids rejected. Bid sum must be in words and figures; words govern. All signatories must initial alterations. Proof of authorization to sign required where applicable.

No specific financial requirements stated. Pricing: rates and prices in Rands, fixed for duration of contract, not subject to adjustment except as provided in contract data. VAT payable by employer shown separately as addition to tendered total. All duties, taxes (except VAT) and levies payable by successful tenderer included in rates and prices. Bidders must price all trades listed in Bills of Quantities or Pricing Schedule (except provisional sums and allowances which also need to be added to total); failure to do so may increase commercial risk and may lead to elimination or passing over. If offer is VAT inclusive, VAT registration number must be indicated; if not a VAT vendor but includes VAT, successful bidder given 14 days to register as VAT vendor. VAT vendors must include VAT at 15% in bid offers. Performance Bond / Guarantee / Surety / Security required from preferred tenderer within 21 days after appointment, in format and/or standard per DPW&I policy.

CIDB grading 3EB or higher (or capable of being registered prior to evaluation). Joint ventures eligible if all members registered with CIDB, lead partner grading not lower than one level below required, combined grading meets requirement, and Joint Venture Agreement submitted. Bidders must be registered on CSD prior to award. Tax compliance with SARS; tax status PIN or CSD number required. Bidders must not be listed on Register of Tender Defaulters or List of Restricted Suppliers. Bidders must not be in service of the state. Bidders must complete and sign Compulsory Enterprise Questionnaire, SBD 4, SBD 6.1, and Form of Offer and Acceptance; incomplete or unsigned forms lead to non-responsiveness. Valid CIDB certificate or CRS number required. Letter of good standing from Compensation Fund or licensed insurer required. Bidders must not have abused SCM system or failed on previous contracts. No conflicts of interest. Bidders must be a legal entity, partnership, joint venture, or consortia. Only one offer per item; alternative offers not considered. Bids must be submitted in original format; late, incomplete, unsigned, or electronically submitted bids rejected. Bid sum must be in words and figures; words govern. Bidders must not be associated with other tendering entities or those compiling scope of work. Bidders must complete POPIA consent. Bidders must complete Declaration regarding Company/Firm. Bidders must submit project references and company profile for risk assessment. Bidders must not canvass employer's officials after opening of tenders. Bidders must not be in agreements with other bidders in the form of joint ventures or consortiums when submitting a bid. Bidders must be registered with CIDB and keep status active during bidding process. Bidders must submit a letter of good standing from Compensation Fund or licensed insurer. Bidders must not be associated, linked, or involved with any other tendering entities submitting tender offers, nor have any relationship with those responsible for compiling the scope of work that could be interpreted as a conflict of interest.