Psychometric assessment services — 3-Year contract for nrwdi (gauteng)

NRWDI requires a qualified and experienced service provider to administer psychometric and competency assessments for a three-year period. The provider must offer a variety of validated psychometric instruments that evaluate personality traits, cognitive abilities and managerial competencies across key leadership domains: strategic thinking, organisational commitment, business outcomes achievement, and self-management. Assessments must be appropriate for executive, senior, middle management, specialist and technical roles. Deliverables include customised assessments aligned to NRWDI's culture and strategy, adaptable tools for different leadership levels, ongoing technical support, strict confidentiality and data protection compliance, comprehensive reporting with strengths/weaknesses and suitability recommendations, verbal feedback sessions, virtual and/or physical assessment options, and relevant certifications for tools and professionals. The provider must have at least three years' experience, HPCSA-registered professionals, South African appropriate instruments, and reference letters from previous clients (preferably State Owned Entities) for management, specialist and executive assessments.

Closing date: 07 September 2026

Closing time: 11:00 am

No compulsory briefing or site visit mentioned in the document.

SCM / Procurement enquiries: Moses Shandukani — [email protected]

Technical / General enquiries: Manqoba Simelane — 072 693 0381

Quotation submission address: [email protected] (email only; 10 MB per email limit)

Submission method: Email quotation to [email protected] before the closing deadline. Only quotes sent to this address will be considered. Clarifications must be directed to Moses Shandukani ([email protected]) or Manqoba Simelane (072 693 0381) — different email from submission address.

Quotation validity: 60 working days from closing date. Prices must be firm and exclude VAT; VAT shown as a separate line item.

Returnable forms and documents (all must be completed, signed and submitted with the quotation):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at NRWDI. False declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system for specific goals (black ownership and women ownership).
• ID copies of owners/directors as reflected on CIPC, CSD report or B-BBEE certificate/affidavit.
• Minimum three reference letters from previous clients (not linked to the bidder) for psychometric services, on client letterhead with contact person and details.
• Proof of CSD registration (except foreign bidders with no local entity).
• Valid B-BBEE certificate or sworn affidavit (if claiming specific goals).
• Indication of ISO 9001:2015 certification status.

Email size limit: 10 MB per email; multiple emails allowed provided all are received before the deadline.

Disqualification risks:

• Quotation received after closing date/time.
• Quotation not sent to [email protected].
• Failure to quote fully according to the prescribed price structure/table and scope of work.
• Any mandatory returnable form or document omitted or unsigned.
• Non tax-compliant at award stage.
• Bidder listed on National Treasury's Register of Restricted Suppliers or Tender Defaulters Register.

Four-phase evaluation:

Phase 1 — Mandatory Requirements (at closing stage):

• Full quotation according to price structure/table and scope of work.
• Submission before closing date/time to [email protected].
• ID copies of owners/directors submitted.
• Minimum three reference letters on client letterhead with contact details.

Failure on any mandatory requirement leads to disqualification.

Phase 2 — Functionality Evaluation (minimum 70/100 points required to proceed):

A. Technical Capacity (Skills & Experience) — 20 points:

• 0 points: no relevant projects or insufficient evidence.
• 10 points: 2–3 relevant projects demonstrating partial psychometric assessment capabilities.
• 20 points: 3+ relevant projects demonstrating full capabilities, supported by references and sample reports.

B. Years of Experience — 10 points:

• 0 points: <3 years relevant experience.
• 5 points: 3–5 years relevant experience.
• 10 points: >5 years relevant experience.

C. Professional Registration & Accreditation — 20 points:

• 0 points: no valid registration with relevant professional body.
• 10 points: registration provided for at least one qualified professional.
• 20 points: registration provided for all professionals assigned to the project.

D. Assessment Tools & Methodology — 20 points:

• 0 points: no evidence of validated tools/methodology.
• 10 points: evidence of some validated tools and methodology.
• 20 points: comprehensive methodology and evidence of accredited, validated psychometric tools.

E. References & Previous Performance — 10 points:

• 0 points: no references.
• 5 points: 1–2 satisfactory references.
• 10 points: 3+ satisfactory references.

F. Project Approach & Reporting — 20 points:

• 0 points: inadequate/unclear approach.
• 10 points: adequate approach with basic reporting framework.
• 20 points: comprehensive approach, detailed timelines, feedback process and reporting framework.

Phase 3 — Price and Specific Goals (80/20 preference point system per Preferential Procurement Regulations 2022):

• Price: 80 points (lowest acceptable price scores highest).
• Specific Goals: 20 points allocated as:

• Black ownership: 12 points (91–100% = 12; 75–90% = 10; 51–74% = 8; ≤50% = 4; none = 0).

• Women ownership: 8 points (91–100% = 8; 75–90% = 6; 51–74% = 4; ≤50% = 2; none = 0).

Proof documents required: shareholder certificate/CIPC registration, certified ID copies of directors, B-BBEE certificate/affidavit, CSD report.

Phase 4 — Mandatory Requirements (at award stage):

• Tax compliance (SARS tax clearance/pin).
• Not listed on Register of Restricted Suppliers or Tender Defaulters Register.

Scope: Provide psychometric and competency assessment services for a period of three years for NRWDI.

Annual assessment volumes (per year):

• Specialist positions: 10 candidates
• Managerial positions: 10 candidates
• Executive Management positions: 6 candidates

Occupational levels covered: Executive Management, Senior Management, Middle Management, Specialist and Technical roles.

Key leadership competencies to be assessed:

• Strategic Thinking, Conceptual & Analytical Thinking, Forward thinking.
• Ability to gain Organisational Commitment (Strategic Influencing, Relationship building, Interpersonal Awareness, Concern for Impact, Developing Others).
• Ability to Achieve Business Outcomes (Result focus, Customer Focus, Concern for Excellence, Initiative, Critical Information Seeking).
• Self-Management (Independence, Tenacity, Flexibility, Self-development).

Deliverables required:

• Customised assessments tailored to NRWDI's needs, values, culture and strategic objectives.
• Assessment tools adaptable across leadership levels with focus on executive, management and specialist positions.
• Ongoing technical support and consultation throughout the assessment process.
• Strict confidentiality and compliance with applicable data protection regulations for all candidate data.
• Comprehensive reporting with insights, analyses, strengths, weaknesses and suitability recommendations.
• Verbal feedback sessions to NRWDI where required.
• Virtual and/or physical assessment services as applicable.
• Proven track record in psychometrics and successful implementation of similar assessments.
• Relevant certifications and qualifications for assessment tools and professionals conducting assessments.

Mandatory provider requirements:

• South African appropriate psychometric instruments.
• Qualified, experienced individuals registered with the HPCSA to provide psychometric assessments.
• At least 3 years' experience conducting psychometric assessments.
• Reference letters on company letterheads from companies where assessments were conducted for Management, Specialists and Executive Management, preferably in State Owned Entities.
• Quotation per position to be assessed.
• Delivery style of feedback aligned to NRWDI requirements.
• Timescales and availability for delivery.

Provider must demonstrate use of scientifically validated and legally compliant assessment tools. Evaluation criteria require evidence of comprehensive methodology and accredited, validated psychometric tools suitable for the intended purpose (20 points). Project approach must include clear project plan, assessment process, timelines, feedback process and reporting framework (20 points).

Provider must have at least three years' experience conducting psychometric assessments. Professionals conducting assessments must be qualified, experienced and registered with HPCSA. Reference letters on company letterhead from previous clients for management, specialist and executive assessments (preferably in State Owned Entities) required. Evaluation awards points for: relevant projects demonstrating psychometric expertise (up to 20 points), years of experience (up to 10 points), professional registration of all assigned professionals (up to 20 points), and satisfactory references (up to 10 points).

Bidders must indicate whether they are ISO 9001:2015 certified Quality Management System. No further quality management requirements specified in the document.

Pricing format: Fixed firm prices for three years, quoted per position category per year (Specialist 10, Managerial 10, Executive 6) as per the prescribed pricing table. Prices must exclude VAT; VAT shown as a separate line item. Quotation validity: 60 working days from closing date.

No bid bond, performance guarantee, or insurance requirements stated in the document.

No minimum financial capacity or turnover threshold specified.

Payment terms not detailed in the document; contract subject to National Treasury General Conditions of Contract (referenced URL).

Mandatory compliance items:

• Central Supplier Database (CSD) registration (except foreign bidders with no local registered entity).
• Tax compliance at award stage (SARS tax clearance/pin).
• Not listed on National Treasury's Register of Restricted Suppliers or Tender Defaulters Register.
• All assessment professionals must be registered with the Health Professions Council of South Africa (HPCSA).
• Minimum three reference letters on client letterhead with contact person and details for psychometric services rendered to Management, Specialists and Executive Management (preferably State Owned Entities).
• ID copies of owners/directors as per CIPC, CSD report or B-BBEE certificate/affidavit.
• Valid B-BBEE certificate or sworn affidavit (required to claim specific goals points).
• Completion and submission of SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) with the quotation.
• Indication of ISO 9001:2015 Quality Management System certification status.
• Use of South African appropriate psychometric instruments.
• At least 3 years' experience conducting psychometric assessments.
• Contract subject to National Treasury General Conditions of Contract (referenced URL).

Contract duration: three years. Subject to National Treasury General Conditions of Contract (referenced URL). Provider must deliver customised assessments, adaptable tools, ongoing technical support, confidentiality and data protection compliance, comprehensive reporting, verbal feedback, virtual/physical assessment options, and maintain relevant certifications. Professionals must be HPCSA-registered. Provider must use South African appropriate psychometric instruments and have at least three years' experience. Reference letters from previous clients (preferably SOEs) required. Quotation per position, feedback style per NRWDI requirements, and confirmed timescales/availability are mandatory.

Evaluation occurs in four phases. Phase 1 (closing stage) checks mandatory requirements: full quotation per price table, timely submission to correct email, ID copies of directors, and three reference letters — failure disqualifies. Phase 2 scores functionality out of 100 points across six criteria: Technical Capacity (20), Years of Experience (10), Professional Registration (20), Assessment Tools & Methodology (20), References & Performance (10), Project Approach & Reporting (20). Minimum 70 points required to proceed. Phase 3 applies 80/20 preference points: price (80) and specific goals (20) for black ownership (12 points) and women ownership (8 points) with tiered ownership thresholds. Phase 4 (award stage) requires tax compliance and absence from restricted supplier/defaulter registers.