Supply and delivery of high purity gases and gas mixtures with cylinder rentals (5-Year contract)

Compulsory briefing session: 8 September 2026 at 10:00 SAST, CSIR Campus Building 5, Meiring Naude Road, Brummeria Pretoria 0182. Bidders must email [email protected] before 14:00 the day before to secure a booking. Closing date: 22 September 2026. Closing time: 11:00 SAST.

Bidding procedure enquiries: SCM, telephone 012 947 2800, email [email protected]. Technical enquiries: SCM, telephone 012 947 2788, email [email protected]. Submission address: NMISA CSIR Campus Building 5, Meiring Naude Road, Brummeria Pretoria 0182, or email [email protected].

Submission method: emailed to [email protected], hand-delivered, or couriered to NMISA CSIR Campus Building 5, Meiring Naude Road, Brummeria Pretoria 0182. Bids must reach the correct address by the stipulated closing time; late bids will not be accepted. All bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document. Bid validity: 90 days from closing date. Returnable forms required with the bid: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), proof of B-BBEE status level (certificate, sworn affidavit, or other prescribed proof), Tax Compliance Status (TCS) PIN or CSD number, and Authority to Sign / Board Resolution for the signatory. Disqualification risks: any returnable form left unsigned or omitted; bid received after closing time; failure to attend the compulsory briefing session; non-compliance with tax requirements; directors or members in the service of the state.

Required submissions: Completed SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule - Firm Prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), Proof of B-BBEE status level (certificate or sworn affidavit), Tax Compliance Status (TCS) PIN or CSD number, Authority to Sign / Board Resolution, Company registration documents, VAT registration number.

Preference point system: 80/20 (bid value estimated not to exceed R50 000 000). Points allocation: Price 80 points, B-BBEE Status Level of Contributor 20 points. Price scoring formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin). B-BBEE points table: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Failure to submit proof of B-BBEE status level means no preference points are claimed. The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract (GCC) July 2010, and any Special Conditions of Contract (SCC).

Supply and delivery of high purity gases and gas mixtures including cylinder rentals for a period of five years to NMISA at CSIR Campus Building 5, Meiring Naude Road, Brummeria Pretoria 0182. Goods must conform to the standards mentioned in the bidding documents and specifications. Delivery costs must be included in the bid price. Separate pricing schedule required for each delivery point if different delivery points influence pricing.

Goods supplied must conform to standards mentioned in bidding documents and specifications. Supplier must permit purchaser to inspect supplier's records relating to performance and have them audited by purchaser-appointed auditors if required. Pre-bidding testing at bidder's account. If inspections/tests show non-compliance, costs defrayed by supplier and supplies may be rejected.

Pricing Schedule (SBD 3.1) – firm prices only, valid for 90 days from closing date. All applicable taxes included. Separate pricing schedule required per delivery point. Non-firm pricing (SBD 3.2) includes price adjustment formula: Pa = (1−V)Pt(D1/R1o + D2/R2o + D3/R3o + D4/R4o) + VPt, where V = 15%, (1−V) = 85%. Factors D1, D2, etc. must total 100%. Rate of exchange variation schedule requires details of financial institution, foreign currency, portion subject to ROE, and amounts remitted abroad. Adjustments based on average monthly exchange rates from commercial bank (proof required).

Pricing: firm prices only (SBD 3.1); non-firm prices including prices subject to rates of exchange variations will not be considered. All applicable taxes included. Offer valid for 90 days from closing date. Non-firm pricing schedule (SBD 3.2) provided but not applicable; if used, price adjustment formula: Pa = (1−V)Pt(D1/R1o + D2/R2o + D3/R3o + D4/R4o) + VPt, where V = 15% (firm portion), (1−V) = 85% (escalatable portion); factors D1, D2, etc. must total 100%. Rate of exchange variation schedule requires details of financial institution, foreign currency, portion subject to ROE, and amounts remitted abroad; adjustments based on average monthly exchange rates from commercial bank (proof required). Performance security: successful bidder must furnish performance security within 30 days of contract award notification, amount specified in SCC, in the form of a bank guarantee/irrevocable letter of credit or cashier's/certified cheque. Payment terms: 30 days from submission of invoice accompanied by delivery note and fulfillment of other contractual obligations. Payment in Rand unless otherwise stipulated in SCC.

Mandatory compliance: registration on the Central Supplier Database (CSD); valid SARS Tax Compliance Status (TCS) PIN or certificate (each party in a consortium/joint venture/sub-contractor must submit separately); if no TCS PIN, CSD number must be provided; no bids considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. B-BBEE: proof of B-BBEE status level required to claim preference points (certificate from authorised body, sworn affidavit per B-BBEE Codes, or other prescribed proof). Returnable forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, Authority to Sign / Board Resolution. Company registration documents and VAT registration number required.

B-BBEE preference points claimed under NMISA SCM Policy using 80/20 system. Points awarded per B-BBEE status level (1-8). Proof required: B-BBEE certificate from authorised body, sworn affidavit per B-BBEE Codes, or other prescribed proof. Sub-contracting details required if applicable: percentage, sub-contractor name, their B-BBEE level, EME/QSE status, and designated group ownership (black people, youth, women, disabilities, rural, cooperatives, military veterans).

Contract governed by General Conditions of Contract (GCC) July 2010 and Special Conditions of Contract (SCC). Key clauses: Performance security due within 30 days of award notification (bank guarantee/irrevocable letter of credit or certified cheque), amount per SCC. Inspections/tests: supplier premises open for inspection at reasonable hours; costs borne by supplier if supplies non-compliant. Warranty: 12 months after delivery/acceptance at final destination or 18 months after shipment, whichever earlier, unless SCC specifies otherwise. Payment: 30 days from invoice with delivery note. Penalties: prime interest rate per day of delay on delivered price of delayed goods/unperformed services; purchaser may terminate for default. Termination for default: failure to deliver within period, breach of other obligations, or corrupt/fraudulent practices. Force majeure recognised. Dispute settlement per GCC. Limitation of liability per GCC. Governing law: South Africa. Successful bidder must sign SBD 7 contract form.

Mandatory requirements: Tax compliance (TCS PIN or CSD number), B-BBEE status level proof, No directors/members in service of the state, Submission on official forms (not re-typed), Bid validity 90 days from closing, Delivery at NMISA CSIR Campus Building 5 or emailed to [email protected], Compulsory briefing session attendance (with prior booking via [email protected]).

Preference point system: 80/20 (bid value estimated not to exceed R50 000 000). Points allocated: Price (80 points), B-BBEE Status Level of Contributor (20 points). B-BBEE points table: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Failure to submit proof of B-BBEE status level means no preference points claimed.