Assessor and moderator training for 100 operational on-the-job training instructors

Issue date: 1 September 2026.

Closing date: 15 September 2026.

Closing time: 11h00 CAT.

No compulsory briefing or site visit is mentioned in the document.

Pre-closing enquiries (Demand Management): Bright Blessie – [email protected] (cc [email protected]).

Post-closing enquiries (Acquisition Management): Mandisa Mako – [email protected] (cc [email protected]).

General telephone: +27 11 607 1000.

Fraud hotline: 0800 222 335 (24 hrs); email [email protected]; website www.tip-offs.com.

All emails must include the reference number and tender description in the subject line.

Submission method: online only via the ATNS e-Submission (e-Tender) system. Email submissions are not accepted.

Closing date and time: 15 September 2026 at 11h00 CAT.

Bid structure: three parcels uploaded through the e-Tender portal.

Parcel A – Administrative & Mandatory (Phase 1 & 2): Volume 1A (general instructions and administrative requirements, excluding SBD 3.3 and SBD 6.1).

Parcel B – Technical Proposal (Phase 3): functionality/technical response including methodology, facilitator CVs, reference letters, and accreditation proof.

Parcel C – Price & Specific Goals (Phase 4): completed and signed SBD 3.3 (Pricing Schedule – Professional Services), SBD 6.1 (Preference Points Claim Form), CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

All returnable forms must be fully completed and signed. Incomplete or unsigned forms render the bid non-responsive.

Proposals must remain valid for 60 days from the closing date.

Administrative non-compliance may be cured within 7 days if ATNS requests supplementary information; the supplementary information must address only administrative gaps.

Four-stage evaluation:

Stage 1 – Administrative Requirements: valid SARS Tax Compliance Status PIN (or CSD number) valid for 60 days from submission. Failure allows 7-day cure window for administrative gaps only.

Stage 2 – Mandatory Requirements: valid proof of accreditation to deliver Assessor and Moderator training from a SAQA-recognised body and relevant SETA (e.g. ETDP SETA). Accreditation must be current at submission date. Non-compliance results in automatic disqualification.

Stage 3 – Functionality (100 points, minimum threshold 70 points overall and minimum threshold in each of the three categories):

1. Company Experience (40 points): reference letters on client letterhead, signed and dated, with contact details, confirming Assessor/Moderator or similar accredited training completed within the past 7 years. Scoring: 3+ letters = 40; 2 letters = 30; 1 letter = 10; none = 0.
2. Training Methodology & Delivery Approach (30 points): detailed methodology document addressing all six required elements – assessor training approach, moderator training approach, 5-day training plan per group of 10, learner assessment and moderation process, training materials (digital/printed), certification approach aligned to SAQA/SETA. Scoring: 6 elements = 30; 4–5 = 20; 3 = 15; 0–2 = 0.
3. Experience & Accreditation of Proposed Facilitators (30 points): each facilitator must show valid assessor/moderator accreditation, minimum 3 years’ experience delivering such training, experience in SAQA/SETA-aligned environments, and experience in assessment and moderation processes. Detailed CVs and proof of accreditation required. Scoring: all facilitators meet all 4 criteria = 30; most (3 of 4) = 25; partial (2 of 4) = 20; any facilitator fails minimum = 0.

Stage 4 – Price and Specific Goals (80/20 system): Price 80 points (formula Ps = 80[1 – (Pt – Pmin)/Pmin]); Specific Goals 20 points – 10 points for 51% Black Owned suppliers, 10 points for 30% Black Woman Owned suppliers. Claims made in SBD 6.1 and substantiated with CSD report, CIPC documents, shareholder certificates, ID copies, and B-BBEE certificate.

Scope: Accredited Assessor and Moderator training for 100 Operational On-the-Job Training Instructors (OJTIs) to enable them to assess and moderate Air Traffic Control (ATC), Air Traffic Service Assistant (ATSA), and Aeronautical Information Management (AIM) training programmes.

Learners: 100 personnel in two cohorts of 50 each.

Training courses: Assessor Training and Moderator Training.

Duration: 5 days per group of 10 participants (combined assessor and moderator).

Accreditation: training must be SAQA-compliant and delivered under relevant SETA accreditation (e.g. ETDP SETA). Formal certificates issued to successful learners.

Schedule: dates to be agreed with appointed provider; multiple sessions of approximately 50 learners each.

Venues: ATNS King Shaka International Airport (1 session), ATNS Port Elizabeth International Airport (1 session), ATNS Bruma Head Office (3 sessions).

Daily hours: 08:00 – 16:30.

Deliverables: qualified facilitators with verifiable credentials; training materials (printed and/or digital); learner assessments and moderation processes; formal certificates; daily attendance registers; detailed completion reports per training group.

Bidders must submit a detailed methodology document explicitly addressing six elements: (1) assessor training approach, (2) moderator training approach, (3) training plan aligned to the 5-day duration per group of 10 learners, (4) learner assessment and moderation process, (5) training materials (digital and/or printed), (6) certification approach aligned to SAQA/SETA. Generic, unclear, or assumed content will not be scored. Only explicitly stated information is evaluated. Scoring: 6 elements = 30 points; 4–5 = 20; 3 = 15; 0–2 = 0.

Company experience: reference letters on client letterhead, signed and dated, with contact details, confirming delivery of Assessor and/or Moderator training or similar accredited training within the past 7 years. Minimum 3 letters for maximum score. Facilitator qualifications: each proposed facilitator must demonstrate valid assessor and/or moderator accreditation/registration, minimum 3 years’ experience delivering such training, experience in accredited training environments (SAQA/SETA aligned or equivalent), and experience in delivering assessment and moderation processes. Detailed CVs with roles, duration, and training experience plus proof of accreditation/certification must be attached. Incomplete or generic CVs are not accepted. Scoring: all facilitators meet all 4 criteria = 30; most (3/4) = 25; partial (2/4) = 20; any facilitator fails minimum = 0.

Training must be fully accredited and compliant with SAQA requirements and relevant SETA accreditation (e.g. ETDP SETA). Formal certificates issued to successful learners. Provider must deliver accredited Assessor and Moderator training aligned to SAQA and SETA standards. Qualified facilitators with verifiable credentials and relevant accreditation required. Training materials (printed/digital), learner assessments, moderation processes, daily attendance registers, and detailed completion reports per group are mandatory deliverables. Evaluation of methodology requires explicit coverage of certification approach aligned to SAQA/SETA. Facilitators must hold valid assessor/moderator accreditation and have experience in SAQA/SETA-aligned environments.

Pricing must be submitted on SBD 3.3 (Professional Services) – fully completed and signed. All prices inclusive of VAT (15%) and all associated costs. Schedule comprises: Training Delivery Costs – assessor & moderator training (5 days) per group of 10 learners (10 groups), facilitator fees (per day, 50 days), training materials per learner (100 learners), learner assessments & moderation per learner (100 learners), certification per learner (100 learners). Optional location breakdown: King Shaka International Airport (1 session, 1–2 groups), Port Elizabeth International Airport (1 session, 1–2 groups), Bruma Head Office (3 sessions, 1–2 groups each). Summary of costs with VAT and grand total. Offer valid for 60 days from closing date. Incomplete pricing renders bid non-responsive.

Pricing schedule: SBD 3.3 (Professional Services) must be fully completed (100% of line items) and signed. All prices inclusive of VAT and all associated costs (delivery, labour, expenses).

Schedule structure: Training Delivery Costs (per group of 10 learners – 10 groups total) covering assessor & moderator training, facilitator fees (50 days), training materials (100 learners), learner assessments & moderation (100 learners), certification (100 learners). Optional location breakdown: King Shaka (1 session, 1–2 groups), Port Elizabeth (1 session, 1–2 groups), Bruma Head Office (3 sessions, 1–2 groups each). Summary of costs with VAT at 15%.

Offer validity: 60 days from closing date.

No bid bond, performance guarantee, or advance payment terms are specified.

Bids without a price or with incomplete pricing are non-responsive.

CSD registration: mandatory; proof of registration or proof of application must be submitted. No award to unregistered suppliers.

Tax compliance: valid SARS Tax Compliance Status PIN (valid for 60 days from submission) or CSD number. Each JV/consortium party must submit separate proof.

B-BBEE: valid B-BBEE certificate or sworn affidavit (EMEs/QSEs) required to claim preference points.

Accreditation: valid SAQA/SETA accreditation for Assessor and Moderator training (mandatory, disqualifying if absent).

Professional body registration: proof of registration with relevant professional bodies required (non-responsive if absent).

Returnable forms (all must be completed, signed, and submitted): SBD 1 (Invitation to Bid – Parts A & B), SBD 3.3 (Pricing Schedule – Professional Services), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), POPIA Consent, General Conditions of Contract acceptance.

Joint ventures/consortia: joint responsibility agreements required; each party submits separate tax compliance proof. Foreign suppliers must complete the residency questionnaire in SBD 1.

Specific Goals evidence: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, B-BBEE certificate.

No specific occupational health and safety requirements, safety plans, or HSE compliance details are stated in the tender document beyond ATNS’s general value of ‘safety is non-negotiable’ and the fraud hotline contact. The document does not impose OHS obligations on the training provider.

ATNS’s mission references economic, social, and environmental sustainability, but the tender document does not specify any environmental impact assessments, sustainability requirements, or green procurement conditions for this training service.

Contract includes standard Terms and Conditions with retention clause for non-satisfactory completion, breach and confidentiality clauses, and a requirement for adequate professional indemnity insurance. ATNS reserves the right to vary scope and terms in writing. Successful tenderer engaged subject to acceptance of a formal contract and Service Level Agreement signed by authorised representatives. ATNS may negotiate with one or more bidders; negotiation does not constitute award. ATNS not obliged to accept lowest bid. Procurement process may be postponed or cancelled at any stage before contract award. Copyright of all documentation belongs to ATNS; survives termination. Contractor must give immediate written notice of any delivery failure; ATNS may invoke GCC remedies. On termination, contractor must hand over all documentation and deliverables without retention rights. Amendments must be in writing and signed. General Conditions of Contract must be accepted. Additional information requests during evaluation must be answered within 7 working days.

Functionality evaluation (Stage 3) uses three criteria totalling 100 points with a 70-point minimum threshold and a requirement to meet the minimum in each category. Company Experience (40 points): reference letters on client letterhead, signed, dated, with contacts, for Assessor/Moderator or similar accredited training within 7 years. Scoring: 3+ letters = 40; 2 = 30; 1 = 10; 0 = 0. Methodology & Delivery Approach (30 points): detailed document covering six elements – assessor approach, moderator approach, 5-day plan per group of 10, assessment/moderation process, materials, certification approach. Scoring: 6 elements = 30; 4–5 = 20; 3 = 15; 0–2 = 0. Facilitator Experience & Accreditation (30 points): each facilitator must have valid assessor/moderator accreditation, 3+ years’ delivery experience, SAQA/SETA environment experience, assessment/moderation process experience. CVs and accreditation proof required. Scoring: all meet 4 criteria = 30; most (3/4) = 25; partial (2/4) = 20; any fails = 0. Stage 4 uses 80/20 price/preference system with specific goals for 51% Black Owned (10 points) and 30% Black Woman Owned (10 points).