Comprehensive professional cleaning services for department of transport (3 years)

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Appointment of a service provider to render comprehensive professional cleaning services to the Department of Transport for a period of three (3) years. The submission requires a two-envelope system: Envelope 1 for the functionality proposal and Envelope 2 for the financial proposal on SBD 3.3.

Closing date: 23 September 2026

Closing time: 11:00

No compulsory briefing or site visit indicated in the document.

SCM enquiries:

• [email protected]
• [email protected]

Physical submission address: Forum Building, 159 Struben Street, Pretoria

Postal address: National Department of Transport, Private Bag X193, Pretoria, 0001

Two-envelope submission required:

• Envelope 1: Functionality proposal (technical proposal).
• Envelope 2: Price schedule / financial proposal on SBD 3.3, completed and signed. No financial information may be copied onto USBs.

All returnable documents must be submitted in the prescribed envelopes. Late submissions will not be accepted.

No eligibility criteria specified

Comprehensive professional cleaning services for the Department of Transport for a period of three (3) years. Detailed scope, service levels, and functional requirements are not provided in the extracted text.

Pricing must be submitted on SBD 3.3 (Pricing Schedule for Professional Services), completed and signed. No further pricing format, bond, guarantee, or payment terms are specified in the extracted text.

Standard returnable forms expected for National Treasury tenders:

• SBD 1 (Invitation to Bid): signed offer cover page.
• SBD 3.3 (Pricing Schedule for Professional Services): completed and signed financial proposal.
• SBD 4 (Declaration of Interest): discloses state employment or connections.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• SBD 8 (Declaration of Past SCM Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Proof of CSD registration and valid tax compliance status (SARS PIN).

No specific CIDB grading, B-BBEE level threshold, or local-content percentage stated in the extracted text.

Appointment of a service provider to render comprehensive professional cleaning services to the Department of Transport for a period of three (3) years. A compulsory briefing session will be held via Microsoft Teams (link, Meeting ID and Passcode provided).

Compulsory briefing session: Microsoft Teams meeting via link https://teams.microsoft.com/meet/340321151100674?p=gui0VfvGL80nZAjqJD, Meeting ID 340 321 151 100 674, Passcode wb7Ga7CM. Closing date and time: 2026-09-23 at 11:00.

You are hereby invited to attend the briefing session for the following procurement:

The tender requires bidders to submit a separate cost breakdown (Annexure B) structured into salaries/wages (cleaners and supervisors), equipment, cleaning materials & consumables, and other costs, with monthly pricing for each of the three contract years.

Staffing: 30 cleaners required, including 5 supervisors and 5 male cleaners. Equipment (minimum quantities): 10 wet & dry vacuum cleaners, 30 trolley carts, 30 buckets, 15 brooms, 15 mops, 30 carpet brushes, 412 toilet brushes, 30 dust pans, 6 industrial cleaning machines, 17 toilet paper holders, 63 automatic air freshener dispensers (250ml/320ml refill, adjustable spray intervals), 63 hand soap dispensers, 103 toilet seat foam sanitizer dispensers, 65 she bins. Consumables (monthly estimates for ~700 staff): toilet paper (2-ply, 103 dispensers x 3 daily refills), hand paper towel refills (63 dispensers), size D batteries, hand soap (63 dispensers), floor germ killer, sanitray equipment germ killer, furniture polish, toilet seat foam sanitizer refills (103 dispensers), air freshener refills (63 dispensers), glass/metal/mirror cleaner, multipurpose cleaner, refuse bags, refuse collection, floor polish, dusters (70), duster cloths (70), wet cloths (70), dry cloths (70). Periodic services: deep cleaning of ablutions, lobbies, kitchens, reception, stairs & lifts (quarterly); carpet cleaning with strong detergent (quarterly); steam cleaning of carpets and cloth-covered furniture (quarterly); fumigation of entire building (quarterly); specialised sanitary care (she bin liner bags, she packs) (weekly).

Pricing must be submitted as a separate cost breakdown using the prescribed format (Annexure B). The breakdown requires monthly totals for Year 1, Year 2, and Year 3 for: salaries/wages (cleaners and supervisors separately, including annual escalation, leave, overtime for deep cleaning, uniforms, legislative bodies contributions, skills development/training, other including 13th cheque/bonus); equipment (unit cost and quantity for each item); cleaning materials & consumables (unit cost and quantity); other costs (deep cleaning, carpet cleaning, steam cleaning, fumigation, specialised sanitary care, management fees). All totals shown excluding and including VAT, with a grand total inclusive of VAT for the three-year period.

Appointment of a service provider to render comprehensive professional cleaning services to the Department of Transport for a period of three (3) years. Reference number: DOT/09/2026/CS.

Closing date and time: 23 September 2026 at 11:00 (from tender record). No compulsory briefing session, site visit, or clarification deadline is mentioned in the checklist.

Submission method: bids must be deposited in the Department of Transport tender box before the closing date and time. If submitted by post, registered mail must be used and the bid must reach the department in time to be placed in the tender box before closing. Each bid must include an original and a copy, with the envelope marked "Technical proposal". SBD 1 must form part of the technical proposal. Late bids will not be considered.

Returnable forms and documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): completed and signed by the authorised official.
• SBD 6.1 (Preference Points Claim): completed and signed; for JV/consortium/sub-contractor arrangements a consolidated B-BBEE Status Level Verification Certificate must be submitted.
• Original and valid Tax Clearance Certificate (or SARS tax compliance status PIN) for each bidding entity, including each JV/consortium/sub-contractor partner.
• Updated CSD registration report for each bidding entity, including each JV/consortium/sub-contractor partner.
• General Conditions of Contract: signed on every page.

Disqualification risks: any returnable form left unsigned or omitted; bid received after closing time; incomplete or non-responsive proposal.

The document does not specify the price/preference split (80/20 or 90/10), functionality criteria, minimum qualifying scores, or evaluation stages. Only mandatory compliance requirements are listed (see complianceRequirements).

Scope: comprehensive professional cleaning services for the Department of Transport for a period of three (3) years. No further details on service levels, frequencies, areas, staffing, equipment, or standards are provided in the checklist.

Mandatory eligibility and compliance requirements:

• Registration on the Central Supplier Database (CSD) with an updated CSD report attached for each bidding entity (including JV/consortium/sub-contractor partners).
• Original and valid Tax Clearance Certificate (or SARS tax compliance status PIN) for each bidding entity (including JV/consortium/sub-contractor partners).
• B-BBEE Status Level Verification Certificate (consolidated for JV/consortium/sub-contractor) to claim preference points via SBD 6.1.
• SBD 1 and SBD 6.1 completed and signed by the authorised official.
• General Conditions of Contract signed on every page.
• Bid must be complete and responsive to the specifications/terms of reference.