Cgs 2026-025NY: diamond core drilling services – as-and-when required, 3-Year contract

The Council for Geoscience (CGS) is a schedule 3A public entity as defined by the Public Finance Management Act. Its mandate under the Geoscience Act includes documenting the geology of South Africa, compiling geoscience data, conducting research, curating the National Geoscience Repository, rendering geoscience services to the State, managing national geoscience facilities, and providing commercial geoscience services. The purpose of this RFP is to appoint a panel of preferred service providers for diamond core drilling services on an 'as and when' required basis for three years. Appointment does not guarantee work; successful bidders will be registered as preferred drilling contractors.

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A non-compulsory briefing session will be held on 22 September 2026 at 11h00 via Microsoft Teams. Join link: https://teams.microsoft.com/meet/374639664967435?p=58QimnNJ9lhAqLq9Tz, Meeting ID: 374 639 664 967 435, Passcode: TJ2RU6oq.

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Returnable Documents: DOCUMENTS MAY LEAD TO DISQUALIFICATION., SBD 1. Invitation to Bid, Bidders must provide proof of Tax Clearance compliance from SARS;, The Council for Geoscience will verify your tax compliance proof in terms, SBD 4. Declaration of interest, SBD 6.1. Preference points N/A, Supplier application form (CSD Report), Latest Original Certified copies of company registration certificate, In case of Joint venture, trust or consortiums please submit joint

Bidders must submit three copies (one original and two copies) of the tender document. Required documents include: SBD 1 Invitation to Bid, proof of Tax Compliance from SARS, SBD 4 Declaration of Interest, SBD 6.1 Preference Points (if applicable), CSD report, company registration certificate, shareholding breakdown, BBBEE certificate (if applicable), and any other required forms. For joint ventures, a JV agreement must be submitted. The response must follow the schedule format: Schedule 1 Executive Summary, Schedule 2 SBD 1, Schedule 3 Tax Compliance, Schedule 4 Functional response, Schedule 5 Price Breakdown, Schedule 6 SBD 4, Schedule 7 SBD 6.1 and BBBEE, Schedule 8 CSD, Schedule 9 GCC. The document must have an index and be neatly divided.

Bidders must be registered on the Central Supplier Database (CSD) and submit proof of registration. Tax compliance status must be verifiable via CSD; non-compliant bidders will be given seven working days to correct non-compliance. Bidders must submit a valid RC1 certificate for an operational diamond core drill rig. Bidders must complete and sign SBD 1 (Invitation to Bid) and SBD 4 (Declaration of Interest). SBD 6.1 (Preference Points Claim) is marked N/A for this bid, but bidders on the panel will need to submit it for each ad hoc engagement. Joint ventures/consortia must submit a JV agreement with percentage split, roles, JV bank account, and power of attorney. Bidders must not be persons in the service of the state, nor companies with directors who are state employees. Bidders must not be former CGS employees or companies owned by former employees within 12 months of termination, unless special circumstances are approved. Bidders must not set counter conditions or amend bid conditions, as this will invalidate the bid. Bidders must submit three copies (one original, two copies) and initial each page.

Bid response documents may be deposited in the bid box situated at (street

Address)

Council for geoscience,

280 pretoria street

Silverton, pretoria

0001

Bidding procedure enquiries may be technical enquiries may be directed

Directed to to:

CONTACT Nokuphiwa Mbulawa

CONTACT PERSON Ncumisa Yonke PERSON

Telephone 012 841 1251

Telephone number 012 841 1251 number

Facsimile n/a

Facsimile number n/a number

E-MAIL [email protected]

E-MAIL ADDRESS [email protected] ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance supplier or system pin: database

No: MAAA

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

Council for Geoscience

Request for Proposal

Appointment of a panel of diamond drilling

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

.1.2 Are you a

.1.1 Are you the foreign

Accredited based

Representative supplier

IN SOUTH AFRICA Yes No FOR THE Yes No

For the goods goods

/Services [if yes enclose /services [if yes, answer the

Offered? Offered? Proof] questionnaire below]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)?

Yes NO

Does the entity have a branch in the RSA?

Yes NO

Does the entity have a permanent establishment in the RSA?

Yes NO

Does the entity have any source of income in the RSA?

Yes NO

Is the entity liable in the RSA for any form of taxation?

Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register

For a tax compliance status system pin code from the south african revenue

Service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids

Will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed)

Or in the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000

And the preferential procurement regulations, the general conditions of

Contract (gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract

Form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin)

Issued by SARS to enable the organ of state to verify the taxpayer’s profile

And tax status.

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

Council for Geoscience

Request for Proposal

Appointment of a panel of diamond drilling

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

The SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies

With directors who are persons in the service of the state, or close

Corporations with members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars

May render the bid invalid.

Signature of bidder:

...................................................

Capacity under which this bid is signed:

...................................................

(Proof of authority must be submitted e.g. company resolution)

Date:

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

Council for Geoscience

Request for Proposal

Appointment of a panel of diamond drilling

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

The Council for Geoscience (CGS) is a schedule 3A public entity organization as defined by

the Public Finance Management Act (Act ). The CGS derives its mandate from the

Geoscience Act . The objectives of the CGS under the Act, is to produce worldclass geoscience knowledge products and to render geoscience-related services to the South

African public and industry. The strategic position of the CGS is to ensure that its activities

contribute to the national imperatives, namely, to free the potential of individuals by improving

the quality of life of all citizens, assisting in the growth and wealth of the country and eradicating

poverty especially in the rural areas of South Africa. It does this through the mandate of the

Geoscience Act, which includes the following activities:

1.1. To systematically document and compile the geology of the earth’s surface and continental

crust, including offshore areas within the territory of South Africa.

1.2. To compile geoscience data, especially geological, geophysical, metallogenic and

engineering geological information in the form of maps and accompanying explanations

and to make this information available to the public.

1.3. To do basic geoscience research into the nature and origin of rocks, ores, minerals and

the history and evolution of life and to understand the geological evolution of the earth.

These findings are published in peer reviewed geoscience publications nationally and

internationally.

1.4. To collect and curate all geoscience knowledge for the country into the National

Geoscience Repository and make such information available to the public.

1.5. To render geoscience knowledge services and advice to the State to enable informed and

scientifically based decisions on the use of the earth’s surface and its resources within the

territory of South Africa.

1.6. To manage several national geoscience facilities on behalf of the country such as the

National Seismograph Network, the National Borehole-Core Repository, the Nation

Geoscience Heritage Collections (Geoscience Museum) and the National Geoscience

Library.

1.7. To render commercial geoscience services and products to national and international

clients

1.8. To render commercial geoscience services and products to national and international

clients.

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

Council for Geoscience

Request for Proposal

Appointment of a panel of diamond drilling

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

2. Purpose of this request for proposal (RFP)

The purpose of this request is to appoint a preferred list of service providers for provision of

diamond core drilling services on an ‘as and when’ required basis for a period of three (3) years.

The appointment in the panel does not guarantee any work, instead successful bidders will be

registered as a CGS preferred drilling contractor, whose services may or may not be required

within the three-year period.

The scope of work used in this tender is for evaluation purposes only and does not reflect the

true reflection of the work or projects available. The number of boreholes required is currently

unknown and the bidder/s will be appointed on an “ad hoc basis” (as and when needed). The

orientation of the boreholes may be vertical and inclined.

For tender purposes, the bidder is required to provide a methodology for the drilling of the two

depth range categories (as stipulated below):

(a) depth range from 0 to 500 meters

(b) depth range from 0 to 2000 meters

NB: Bidders should note that the downhole geophysical surveys may be required at various

depth intervals during drilling of the two above mentioned categories.

Bidders must provide a method statement detailing their approach for each selected category. The method statement should include site preparation, drilling technique/method selection, concise drilling procedure, core storage and transportation, expected final borehole design, and site rehabilitation. For deep holes (0-2000m), bidders must include auxiliary equipment needed and explain the reason for its use. The expected final drilling diameter is NQ size. Bidders may recommend casing requirements, borehole development, and drilling equipment. They must also provide standard operating procedures, drill specifications, core handling procedures, and test certificates.

mobilisation. The functional drill rig/s must be available to mobilise at the specified project time

frames. Maintenance and refurbishment records should be available for auditing. The

contractor will also be required to provide standard operating procedures (SOPs) pulling of

rods, drill specifications, core handling procedure, test certificates for the still rope etc.

Bidder are required to select categories (s) relevant to their experience and expertise

Category 1 (0 – 500)

1.4 25

(4) the above-mentioned project activities.

2 company experience 25

The bidder is expected to submit a contactable client reference letter/s for the 0-500 meters

category for similar drilling projects.

0-500 meters category

2.1 0

selected area of expertise/ irrelevant experience

Bidder provided one (1) contactable reference letter for relevant

2.2 15

area of expertise

Bidder provided two (2) or more contactable reference letters

for relevant area of expertise

2.3 Note: Onus is with service provider to ensure that reference 25

letter/s are verifiable i.e contact information of the clients must

be provided

3. Site based key personnel resource 25

3.1 Site Manager/Project Manager

Bidder must provide Curriculum Vitae (CV) with the start and end date

(verifiable experience) of a Site Manager/Project Manager (full time on site)

with experience in drilling services.

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

3.1.1 a one (1) year experience provided or not submitted/irrelevant 0

experience.

CV of a full-time Site Manager/Project Manager with one (1) 10

3..1.2

year experience provided.

CV of a full-time Site Manager/Project Manager with two (2) or

3.1.3 15

more years’ experience provided.

3.2 Head driller/Operator

The bidder must submit CV with the start and end date (verifiable

experience) of the head driller/operator indicating the number of similar

verifiable projects completed

CV with less than a one (1) year experience provided or not

3.2.1 0

submitted/irrelevant experience.

3.2.2 CV with one (1) year experience provided. 5

3.2.3 CV with two (2) or more years’ experience provided. 10

1.3 25 ALL four (4) the above-mentioned project activities.

2. Company experience 25

The bidder is expected to submit contactable client references letter/s for the 0–2000-meter

category for similar drilling projects.

0–2000-meter category

2.1 0 letter for selected area of expertise

Bidder provided one (1) contactable reference letter for

2.2 15 relevant area of expertise

Bidder provided two (2) or more contactable reference

letters for relevant area of expertise

2.3 Note: Onus is with service provider to ensure that 25

reference letter/s are verifiable i.e contact information

of the clients must be provided

3. Site based key personnel resource 25

3.1 Site Manager/Project Manager

Bidder must provide Curriculum Vitae (CV) with start and end date

(verifiable experience) of a Site Manager/Project Manager (full time on

site) with experience in drilling services.

3.1.1 less than one year experience provided or not 0

submitted/irrelevant experience.

CV of a full-time Site Manager/Project Manager with 10

3.1.2

one (1) year experience provided.

3.1.3 CV of a full-time Site Manager/Project Manager with 15

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

(two) 2 or more years’ experience provided.

3.2 Head driller/Operator

The bidder must submit CV with the start and end date (verifiable

experience) of the head driller/operator indicating the number of similar

projects completed

CV with less than one (1) year experience provided or

3.2.1 0

not submitted/irrelevant experience.

3.2.2 CV with one (1) year experience provided. 5

3.2.3 CV with two (2) or more years’ experience provided. 10

provided by bidders. Supplier(s)/ service provider(s) are to provide the required information

within the specified period. Failing to respond, will invalidate your bid, therefore lead to

disqualifications from the process.

agree to an inspection of the resources and works of

the Bidder, if so required?

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

e. Whilst all due care has been taken in connection with the preparation of this bid, Council

for Geoscience makes no representations or warranties that the content of the bid or any

information communicated to or provided to Bidders during the bidding process is, or will

be, accurate, current or complete. Council for Geoscience and its employees and advisors

will not be liable with respect to any information communicated which may not accurate,

current or complete.

f. If Bidders finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this bid or any other information provided by Council for Geoscience (other

than minor clerical matters), the Bidders must promptly notify Council for Geoscience in

writing of such discrepancy, ambiguity, error or inconsistency in order to afford Council for

Geoscience an opportunity to consider what corrective action is necessary (if any).

g. Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other

information provided by Council for Geoscience will, if possible, be corrected and provided

to all Bidders without attribution to the Bidders who provided the written notice.

h. All persons (including Bidders) obtaining or receiving the bid and any other information in

connection with the Bid, or the Tendering process must keep the contents of the Bid and

other such information confidential and not disclose or use the information except as

required for the purpose of developing a proposal in response to this Bid.

19.1 To award this tender to a bidder that did not score the highest total number of points,

only in accordance with section 2(1)(f) of the PPPFA (Act )

19.2. To negotiate with one or more preferred bidders identified in the evaluation process,

regarding any terms and conditions, including price without offering the same

opportunity to any other bidders who has not been awarded the status of the preferred

bidders.

19.3. To accept part of a tender rather than the whole tender.

19.4. To carry out site inspections, product evaluations or explanatory meetings in order to

verify the nature and quality of the services offered by the bidders, whether before or

after adjudication of the Bid.

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

Price breakdown must be submitted in a separate envelope or packaging, indicating cost drivers. The engagement model uses the 80/20 or 90/10 preference point system. The successful bidder will be the one who scores highest on price and specific goals.

tax compliance proof in terms

Tax Compliance Status Pin from

tax compliance proof in terms of practice note /2018

Tax compliance status system pin code from the south african revenue

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through

Tax Compliance status requirements are also applicable to foreign bidders /

tax compliance status and by submitting this bid such confirmation is

tax compliance status through the

tax compliance status will be verified

tax compliance within the seven-day period, in line with Instruction note

Tcs pin is available but the bidder is registered on the central supplier

CSD Report)

Csd number

Csd number must be provided

CSD report

Central Supplier Database

Central supplier database (csd), a csd number must be provided

Central Supplier Database and the

Central Supplier Database and their tax compliance status will be verified

Central Supplier Database (CSD)

joint venture agreement

power of attorney to sign the bid document on behalf

Documents may lead to disqualification.

SBD 1. Invitation to Bid

Bidders must provide proof of Tax Clearance compliance from SARS;

The Council for Geoscience will verify your tax compliance proof in terms

SBD 4. Declaration of interest

SBD 6.1. Preference points N/A

Supplier application form (CSD Report)

B-BBEE Details: Company B Company B points

80% Women 30% Women 30% Women owned

20% Youth 50% Youth company= 10

20% youth owned

company = 10

Score for Women: 60% x 80 % x 10 40% x 30% x 10 = 1.2 Total Points for JV

= 4.8 points points = 9.2

Score for Youth: 60%x 20% x 10 = 40% x 50% x 10 = 2 points

1.2 points Total = 3.2 point

Total = 6 points

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

Council for Geoscience

Request for Proposal

Appointment of a panel of diamond drilling

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

[Sdb 1]

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public

Entity)

CGS-2026-025NY CLOSING 05 October CLOSING

Bid number: date: 2026 time: 11h00

Appointment of a panel of diamond drilling service providers to

Augment the council for geoscience (cgs) drilling capacity as and

When required for a period of three (03) years.

Specific goals evaluation for incorporated JVs uses a consolidated BBBEE certificate; for unincorporated JVs, points are allocated proportionally according to the JV percentage split. The example formula shows how points are calculated for women and youth ownership. Bidders must submit SBD 6.1 and a certified BBBEE certificate to score points for specific goals. The government condemns fronting and may investigate representations; failure to prove no fronting within 14 days may invalidate the bid and lead to restriction from doing business with the public sector for up to ten years.

concise drilling procedure, core storage and transportation, expected final borehole design and

site rehabilitation, assuming excellent drilling conditions (e.g. no rock falls, cavities, water loss).

Bidder is expected to provide Safety Health and Environment (SHE) management plan and

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

Any time or date in this bid is subject to change at Council for Geoscience’s discretion. The

establishment of a time or date in this bid does not create an obligation on the part of Council

for Geoscience to take any action or create any right in any way for any bidder to demand that

any action be taken on the date established.

and Industry, be established during such enquiry / investigation, the onus will be on the

that a resource is replaced, such must be done with the same level of expertise or higher.

Safety, health and environmental (she)

4 management plan and safety & environmnent 25

the OHS Act .

The bidder Safety, Health & Environmental (SHE) Management Plan should cover/include the

following documents

• Safety record (accidents trends, etc)
• Waste Management program: oil spill management; chemicals handling program (MSDS’s

storage & disposal)

• Checklist templates (Inspections, pre-start, maintenance schedules, maintenance

records)

CGS-TEM-2025-0839 Rev0 of 51 Effective date: 30/11/2025

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

• Risk assessment methods (toolbox talk, etc.)

4.1 The bidder has not provided a SHE management plan that 0

explains 1 or less from the four (4) above mentioned activities.

that a resource is replaced, such must be done with the same level of expertise or higher.

Safety, health and environmental (she)

4 management plan and safety & 25

the OHS Act .

The bidder Safety, Health & Environmental (SHE) Management Plan should cover/include the

following documents

• Safety record (accidents trends, etc)
• Waste Management program: oil spill management; chemicals handling program (MSDS’s

storage & disposal)

• Checklist templates (Inspections, pre-start, maintenance schedules, maintenance

records)

• Risk assessment methods (toolbox talk, etc.)

The bidder has provided a SHE management plan that 4.1 0

explains 1 or less from any of the four (4) above

mentioned activities.

representatives in order to obtain any unlawful advantage in relation to procurement

or services provided or to be provided to a Government Entity;

e. accepts anything of value or an inducement that would or may provide financial

gain, advantage or benefit in relation to procurement or services provided or to be

provided to a Government Entity;

f. pays or agrees to pay to any person any fee, commission, percentage, brokerage

fee, gift or any other consideration, that is contingent upon or results from, the award

of any tender, contract, right or entitlement which is in any way related to

procurement or the rendering of any services to a Government Entity;

g. has in the past engaged in any matter referred to above; or

h. has been found guilty in a court of law on charges of fraud and/or forgery, regardless

of whether or not a prison term was imposed and despite such bidder, member or

director’s name not specifically appearing on the List of Tender Defaulters kept at

SERVICE PROVIDERS TO AUGMENT THE COUNCIL FOR Proposal No. CGS 2026-025NY

Geoscience (cgs) drilling capacity as and when

Required for a period of three (03) years

related documents (e.g. vehicle checklist, accident records, waste management programs).

employees within the first twelve (12) months of the termination of their employment service.

Bidders must accept CGS's interpretation of requirements in case of differences. Disputes will be dealt with per paragraph 23 of the general conditions of contract. Bid conditions take preference over other documentation. CGS reserves the right to select solely on information received or negotiate further. CGS may contact bidders for clarification without informing others. Specifications are intellectual property of CGS and confidential. CGS may reject offers if standard bidding documents are not completed. Services will not be procured until CGS gives final approval. No upfront or deposit payments; payment 30 days after delivery and invoice.

Mandatory requirements include: a valid Certificate of Registration in Respect of Motor Vehicle (RC1) for an operational diamond core drill rig indicating the owner, and ticking the level(s) of drilling capability (Category 1 up to 500m, Category 2 up to 2000m). Bidders must be tax compliant and registered on the Central Supplier Database. For joint ventures, a JV agreement with percentage split up to 100% must be submitted. Bidders must provide proof of tax compliance; non-compliant bidders get seven working days to correct. Administrative documents must be submitted; non-submission may lead to disqualification.

Award based on highest combined score for price and specific goals. Preference point system is either 80/20 or 90/10. Bidders failing to meet minimum standards (Gates) will not be evaluated. Non-compliant administrative submissions may be corrected within seven working days.