Nec3 term service short contract (tssc3) for services with asbestos compliance monitoring and UPS supply

{"closingDate":"01 July 2026"}

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}

Submission must include Form A (Sections A and E) completed and signed, a valid ISO 9001 certificate, and a draft contract quality plan. The List of Tender Returnable documents (240-12248652) and Section E specify additional returnables. Only one category per procurement process is applicable. Quality documentation must be prepared and submitted per the selected category.

Minimum returnable documentation for Categories 1 to 4 includes: completed and signed Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001), a valid copy of ISO 9001 or applicable certificate, and a draft contract quality plan specific to the scope of work. Additional requirements may be specified in the List of Tender Returnable (240-12248652) and Section E.

Eskom may review QCP/ITPs at its discretion based on supplier performance or risk. The supplier must comply with the selected quality category as indicated in Form A. Additional requirements may be specified in the List of Tender Returnable documents (240-12248652) and Section E.

The supplier must submit a draft contract quality plan specific to the scope of work, addressing minimum requirements per ISO 10005. The plan must include: sequence of operations, inspection and test activities, acceptance criteria, reference documents, procedures, method statements, identification of main and sub-suppliers, third-party inspection authorities, proposed test procedures, and signed acceptance sections. The QCP/ITP must reference Eskom contract number, supplier order number, area of works, description of work, and unique QCP/ITP number. Eskom's template may be used as a guideline if the supplier lacks one. The supplier must also submit documented information such as organization charts, job descriptions, work instructions, manuals, and procedures, plus records of management reviews. Quality audits and surveillances may be conducted by Eskom.

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

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6.3.8. Preservation work plan development and plan execution performance evaluation of all parties

engaged for provision of material transportation, handling, or storage services.

6.3.9. Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

6.3.10. Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

6.3.11. The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

reference, the term “physical assets” should be understood to include bulk materials,

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

6.3.12. Where the project responsibility for equipment and materials management has been formally

delegated, the supplier’s preservation programme shall ensure clear and unambiguous

communication of pre-operation preservation of goods quality requirements to sub-suppliers.

6.3.13. The supplier’s preservation programme shall clearly and unambiguously document

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

6.3.14. Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

6.3.15. Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

6.3.16. Supplier engineering shall ensure that preservation requirements for scope of work systems,

system components, equipment, materials, and other procured goods are clearly and

unambiguously documented and that preservation requirements are efficiently and effectively

communicated to project procurement, logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements. This shall take the form of a preservation programme applicable

to all systems, system components, equipment, materials, customer-supplied materials, and

other goods procured or managed under the scope of work.

6.3.17. The supplier’s preservation management programme shall clearly and unambiguously

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

• requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions.

• detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

Supplier personnel must be competent, and Eskom may request the removal of personnel from the contract site if they lack required competences. The supplier must provide documented information demonstrating competence, such as organization charts, job descriptions, work instructions, and duty statements.

. Introduction .................................................................................................................................................. 3

2. Supporting Clauses ..................................................................................................................................... 3

2.1 Scope ................................................................................................................................................. 3

2.1.1 Purpose .................................................................................................................................. 3

2.1.2 Applicability ............................................................................................................................ 3

2.1.3 Effective date ......................................................................................................................... 3

2.2 Normative/Informative References ..................................................................................................... 3

2.2.1 Normative ............................................................................................................................... 3

2.2.2 Informative ............................................................................................................................. 4

2.3 Definitions ........................................................................................................................................... 4

2.4 Abbreviations ...................................................................................................................................... 6

2.5 Roles and Responsibilities ................................................................................................................. 6

2.6 Process for Monitoring ....................................................................................................................... 7

2.7 Related/Supporting Documents ......................................................................................................... 7

3. Supplier Quality Management Requirements.............................................................................................. 8

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................................... 8

3.2 Quality Plan ........................................................................................................................................ 9

3.3 Contract Quality Plan ......................................................................................................................... 9

3.4 Quality Control Plan ......................................................................................................................... 11

4. Pre-Contract Award: Quality Requirements .............................................................................................. 15

4.1 Main Supplier and Sub-supplier Categories .................................................................................... 15

4.2 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................................... 18

5. Post-Contract Award ................................................................................................................................. 19

5.1. Contract Execution ............................................................................................................... 19

5.2. Supplier Quality Performance Monitoring Phase ................................................................. 20

5.3. Supplier Quality Audit .......................................................................................................... 21

6. Standard Conditions .................................................................................................................................. 21

6.1. Rights of Access ............................................................................................................... 21

6.2. Eskom Rights to Information ............................................................................................................ 22

6.3. Preservation ..................................................................................................................................... 23

6.4. Quality Audits Related Conditions .................................................................................................... 27

6.5. Management of Nonconformities and Nonconforming Outputs Identified by Eskom ...................... 27

6.6. Special Processes ............................................................................................................................ 28

7. Acceptance ................................................................................................................................................ 29

8. Revisions ................................................................................................................................................... 29

9. Development Team ................................................................................................................................... 30

10. Acknowledgements ................................................................................................................................... 30

existing and potential Eskom suppliers and define the quality criteria for the evaluation, selection,

supplier/ vendor registration, assessment, performance monitoring, and auditing of suppliers.

Eskom’s position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The focus is to ensure suppliers establish and continually

improve their QMS and enhance service delivery, and customer satisfaction by implementing and

conforming to the standard.

• develop,
• implement,
• maintain, and
• continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements for various externally provided products, services and processes and

continual adherence throughout the duration of a contract.

2.1.2 Applicability

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

[15] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components.

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

NOTE: An Inspection and Test Plan (ITP) is a structured document that outlines the

necessary inspections and tests to ensure that a product or process meets specified quality

requirements and standards.

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

(CFT) appointed to transact on externally provided products, services and processes shall select

applicable requirements for existing and potential Eskom suppliers using, 240-125473040 Supplier

Quality Management – Guideline for QM 58 Selection Criteria and Form A (Tender and Contract

Quality Requirements for Supplier Quality Management: Specification 240-105658000/ QM 58 and

Quality Requirements for ISO 9001 Standard).

system audit schedule to review performance and effectiveness of this specification.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

2.7.1 Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

A)

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

[5] 240-144723833 Quality Requirements Exemption Certificate

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001, and may include a quality manual, quality plans, work procedures, work

instructions, method statements, workflow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnables, as per the categories

of quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub-supplier’s scope of responsibility includes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier’s

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Where a new product/ service introduced in Eskom, the requirements for such shall be in line

with available industry recommended practises (RP) or applicable codes (for example for

BESS, the RP UL 9540 or IEEE 1790) in the absence of SANS equivalent

3.1.6 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.7 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-supplier’s scope of

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

3.1.8 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.9 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

• Verification of the QMS
• Audits and surveillances
• Regular assessment of the CQPs and reviews of QCPs.
• NC and Defect Management

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• Inspection and test plans
• Risk management
• Documentation as per industry requirements
• Awareness/ communication

3.2 Quality Plan

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables, as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained

contract/project quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract/project quality plan (CQP) and/ or quality control plan (QCP)/ inspection

and test plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

supplier’s quality system in order to demonstrate its ability towards both controlling and

meeting specified Eskom requirements.

Note 1: Contract/ Project Quality Plan should address the quality assurance elements related to

the scope of work and/ or technical specification for the specified duration.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-supplier’s scope of work.

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans and the

sub-contracted scope of work. In addition to the elements specified in ISO 10005, the supplier’s

and/ or sub-suppliers’ CQPs shall include the following (as applicable):

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3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding: management of the welder’s qualification record

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture.

3.3.6 The personnel carrying out special processes (for example, NDE, welding, coating, heat

treatment, etc.) where the results cannot be fully verified by subsequent inspection and test

shall be suitably qualified and, where applicable, registered with statutory bodies as legally

required, that is, as radiographic workers to conduct radiography. The requirements for the

qualification shall be specified, and personnel records shall be maintained in accordance with

the Project Quality Personnel Qualification Specification and, where applicable, legal

requirements.

3.3.7 The personnel required to perform special processes shall be certified competent through a

certificate of competency in accordance with the company’s training and development policies

or in line with applicable regulatory and statutory bodies requirements.

3.3.8 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

company’s training and development policies. All the training certificates shall meet the

applicable regulatory or statutory requirements in terms of having the unit standard /National

Qualification Framework (NQF) completed and the accreditation number of the service

providers.

3.3.9 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.10 Specific quality monitoring and verification activities are to be undertaken on the supplier’s

sub-suppliers by Eskom or it agent.

3.3.11 The CQP information shall include, but not limited to:

• Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

• Outline the resources, the communication channels, applicable documents and records to be

generated.

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.13 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.3.14 Competence and Qualification of Personnel managing quality shall be in line with applicable

qualification, certificates as deemed by the respectable company criteria.

3.3.15 Where personnel involved in the management of quality shall be noted to be lacking relevant

competences, Eskom shall request the removal of such personnel from the contract site

operations in respect to all activities and process that leads to conformity of product /services.

3.4 Quality Control Plan

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

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3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be

performed and special attention to controls related to critical products and services. The

intervention points and the inspection and tests methods to be applied are to be indicated

as per ISO 10005, Guidelines for Quality Plans.

3.4.2 QCP/ ITP shall be reviewed and accepted by an Eskom employer representative, its

inspection authority or agency, and they shall allow for the insertion of Eskom specific

requirements, including hold and witness points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

authority or agency’s agreement prior to the commencement of work involving an activity

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

• Eskom contract number and title
• The supplier’s order number
• Identification of the area of works/contract
• Description of the work, with components, item number, and activity date
• QCP/ITP unique number
• A list of the sequence of operations, including inspection and tests

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• The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

• The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

• The inspection and test activities that the supplier has nominated for its intervention points
• Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

• Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

• Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

• Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

• Identification of quality verification activity and stage
• The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

• Definition of acceptance criteria
• Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

• Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

• Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

• Listing of all proposed test procedures
• Acceptance criteria for each inspection or test in alignment with specified tolerances
• A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

• Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

• The supplier shall arrange coordination meetings with Eskom prior to placement of orders

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for items or equipment to ensure that all technical and commercial requirements are clear

and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.

• Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

• Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

• An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

• Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

• Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

• Hazard and Operability Study (HAZOP) report, as applicable

3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality

representatives who will be involved in the works, and records are to be kept.

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

supplier’s or sub-supplier’s premises and on site where the work is being performed. The

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

4. Pre-Contract Award: Quality Requirements

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

The following are the minimum returnable documentation for Categories 1 to 4:

4.1.1 Category 1: Quality Requirements

• The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

• The supplier shall submit a valid copy of ISO 9001 or any valid applicable certificate (e.g.:

Automobile; ICT) of a QMS (the latest applicable revision). The QMS should drive the

supplier’s business management processes to ensure that all of Eskom’s requirements are

fully met on a consistent basis.

• The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformities identified, and

the resulting remedial actions (correction and/ or corrective action reports).

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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• The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals,

procedures.

• The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as

per ISO 10005.

• Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

• The supplier shall submit documented information for Control of Externally Provided

• The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note 1: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

Note 2: any additional requirements specific to the scope of work can be included under Section E

(List of Tender Returnable documents (240-12248652)) and subsequently listed from E2 onwards.

4.1.2 Category 2: Quality Requirements

• The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

• The supplier shall submit objective evidence of a developed, implemented and maintained

QMS that complies with ISO 9001 or any applicable standard of quality management system

(the latest applicable revision). The following documents (approved/ signed copies) shall be

submitted:

o Quality Management System manual or a documented information that have defines

and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information)

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

• The supplier shall submit the latest copy of the management system internal audit reports.

remedial actions (correction and/ or corrective action reports).

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

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• The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as

per ISO 10005.

• Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

• The supplier shall submit documented information for Control of Externally Provided

• The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals,

procedures.

• The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note 1: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

Note 2: any additional requirements specific to the scope of work can be included under Section E

(List of Tender Returnable documents (240-12248652)) and subsequently listed from E2 onwards.

4.1.3 Category 3: Quality Requirements

• The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

• The supplier shall submit objective evidence of a developed QMS that complies with ISO

9001 (or the latest applicable revision). The following documented information (approved/

signed copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information)

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

• The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as

per ISO 10005.

• Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

• The supplier shall submit documented information for Control of Externally Provided

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

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• The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals,

procedures.

Note 1: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

Note 2: any additional requirements specific to the scope of work can be included under Section E

(List of Tender Returnable documents (240-12248652)) and subsequently listed from E2 onwards.

4.1.4 Category 4: Quality Requirements

• The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

• The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

• The quality method statement should address all the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

• The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s

strategic direction). (documented information)

• The supplier shall submit a copy of quality objectives. (documented information)
• The supplier shall submit documented information for Control of Externally Provided

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted during the requirements setting phase of the

transaction.

appointed employer agent within 30 days or as per stated timeline after contract award.

• The supplier shall complete a task order scope specific quality control plan (QCP) and

(Inspection and Test Plan) ITP(s) for review and acceptance by Eskom prior to the

commencement of any work, inclusive of subcontracted work, within 30 days or as per

stated timeline after contract award.

• The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

• The equipment lists and an indication of pressurised components and systems are to be

considered when compiling CQPs and QCPs.

• The supplier shall notify Eskom, where “Hold Points” were requested on the QITP, with a

minimum of 7 working days prior to the activity being executed.

Note: These plans are to be compiled in line with Eskom’s requirements and will have to be

discussed with, and approved by, Eskom prior to any work commencing.

• Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

• The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

intervals during the execution of a contract using agreed key performance indicators. The monitored

key performance areas include the following:

• CQP and QCP /ITP submissions prior to project execution/ PO delivery

• Delivery

• Design

• Cost

• Management system compliance

• Nonconformity monitoring

• Audit and assessment evaluation scoring

• Management system compliance and accreditation

• Achievement of delivery targets as per contractual agreements

• Process improvements

• Correction and corrective action response and closure

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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5.3. Supplier Quality Audit

5.3.1. Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification

such as contract document.

5.3.2. Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, verification of compliance reviews, surveillance,

inspections, or other interim or final assessments of scope of work deliverables provided by

the supplier or sub-suppliers.

5.3.3. Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

5.3.4. Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, verification of compliance reviews, surveillance,

inspections, or other interim or final assessments of scope of work deliverables provided by

the supplier or sub-suppliers.

5.3.5. Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with established documented

information for managing audits.

5.3.6. The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

5.3.7. The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

6.1.1. shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

6.1.2. reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

6.1.3. reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

6.1.4. shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with

the work at any time;

6.1.5. shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

6.1.6. shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

6.1.7. shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

6.1.8. shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and

6.1.9. shall ensure that the above requirements flow down to sub-suppliers.

6.2. Eskom Rights to Information

6.2.1. To expect that the works will be conducted in accordance with the contract between the

parties.

6.2.2. To have access to the supplier’s information as determined by applicable legislation.

6.2.3. Eskom reserves the right to oversee the supplier’s audit programmes by participating in

selected audits as an observer and by assessing the supplier during key work stages. Eskom

will coordinate with the supplier to develop an oversight schedule aligned with the supplier’s

audit schedule.

6.2.4. To obtain access to any audit reports of audits performed by the supplier reflected in the audit

programme.

6.2.5. To conduct independent quality audits during all phases of the contract, and the supplier shall

provide all resources to support these activities.

6.2.6. Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

6.2.7. To participate in, and/or lead, investigations related to incidents involving its products.

6.2.8. To require from suppliers to be responsible for the cost of re-inspections.

6.2.9. To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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6.2.10. Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

6.2.11. Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location.

6.2.12. Shall carry out assessments and audits on all new suppliers and sub-suppliers.

6.2.13. Reserves the right to appoint resident quality inspectors who can be based at the supplier’s

or sub-supplier’s premises and on site where the work is being performed.

6.2.14. Reserves the right to select intervention points within all developed supplier QCPs/ ITPs for

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

6.3.1. Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

6.3.2. Development and implementation of preservation programme training appropriate to work

need.

6.3.3. Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not limited

to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-supplier’s testing facilities, processing plant, and any other processes

deemed important towards effective and efficient quality control.

6.3.4. Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service

provider in ensuring seamless installation of the device and other associated installations.

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proofing;

• requirements for electrical grounding or isolation;
• requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

• detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

• requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

• internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

• support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

• provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

• provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

• provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

• requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

• clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

• documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

6.3.18. detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain preservation

status.

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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6.4. Quality Audits Related Conditions

6.4.1. The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

6.4.2. The supplier’s quality audit and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

6.4.3. Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the supplier to develop an oversight schedule aligned with the supplier’s audit

schedule.

6.4.4. Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

6.4.5. Eskom reserves the right to conduct independent quality audits, scheduled and unscheduled,

during all phases of the contract. The supplier shall provide all resources to support these

activities.

6.4.6. Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

6.4.7. The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

6.4.8. The assessments and audits shall be carried out on all new suppliers and their sub-suppliers.

6.4.9. Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

6.4.10. Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

6.5. Management of Nonconformities and Nonconforming Outputs Identified by Eskom

6.5.1. Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

6.5.2. A formal response shall be prepared in respect of the defined criteria and submitted to Eskom

for its review, evaluation, and acceptance, within a maximum of 14 calendar days from the

date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

6.5.3. Eskom may, at its discretion, request a response sooner and, in any case, before the supplier

proceeding with any pending/further intervention or corrective action, as may be required by

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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6.5.4. Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

6.5.5. The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

any action to rescind/withdraw the supplier’s qualification status.

6.5.6. Nonconforming outputs identified by Eskom shall be documented via a NC Report and issued

to the suppliers via the contract communication protocol. The suppliers shall investigate the

matter and respond in writing to Eskom of disposition within the stated contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

6.5.7. Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

scope of work for the provision of the following special process services:

6.6.1. The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

6.6.2. This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

6.6.3. All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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6.6.4. The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

6.6.5. This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

6.6.6. All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

6.6.7. Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

6.6.8. Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

6.6.9. The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

6.6.10. The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

Portia Mngomezulu Group Executive: Corporate Services

Mpho Dire Chief Procurement Officer (Acting): Corporate Services

Bathusi Montwedi Senior Manager (Acting): Procurement and Supply Chain Management

Sanjiv Kalicharran Senior Manager (Acting): Risk and Sustainability - Quality Management

Rolland Ngugama Middle Manager: Risk and Sustainability - Quality Assurance

Pamela Dondashe Middle Manager: Risk and Sustainability - Quality Assurance

align the requirements with the latest Eskom business

October 2025 4 SA Sambo

processes and systems. Including updates on

numbering of the document.

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus-bars, CT’s, VT’s and transformers).

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use. This may include

welding processes or non-destructive techniques

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

No specific requirements found

B-BBEE Minimum Level: 1

B-BBEE Details: 30.

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2.2.2 Informative

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

Success

[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy

[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnable

[12] 240-168873697 Supplier Quality Management: Tender Evaluation Scorecard

[13] 240-125473040 Supplier Quality Management: Guideline for QM 58 Selection Criteria

[14] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[15] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components.

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the qualit

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2.2.2 Informative

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy

[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnable

[12] 240-168873697 Supplier Quality Management: Tender Evaluation Scorecard

[13] 240-125473040 Supplier Quality Management: Guideline for QM 58 Selection Criteria

[14] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 4

Page:

6.3.19. The supplier’s preservation management programme scope shall encompass management

of preservation requirements, from initial transfer of ownership or management responsibility

to project scope of responsibility, through any period of temporary or longer-term storage and

through any period of transit, including transit for final delivery at point of active use or

installation.

6.3.20. The supplier’s preservation management programme shall clearly and unambiguously

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

6.3.21. The supplier’s preservation management programme shall incorporate special precautions

to address preservation and control of valves, electrical motors and components, mechanical

and rotating equipment, piping and fittings, instrumentation, flange faces, gaskets, coatings,

insulation, and other materials. Special precautions include, but are not limited to, supplier-

specified maintenance procedures related to engines, electric motors, pumps, compressors,

etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

6.3.22. The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

6.3.23. Where sub-supplier expertise is utilised in determination of the preservation protocol, supplier

procurement processes shall ensure clear and unambiguous documentation of sub-supplier

input into preservation management programme requirements.

6.3.24. Supplier procurement shall ensure that preservation requirements for scope of work systems,

system components, equipment, materials, and other procured goods are clearly and

unambiguously documented and that preservation requirements are efficiently and effectively

communicated to project logistics, construction management, quality, security, and other

project functional areas, as required, for efficient and effective implementation of preservation

requirements.

6.3.25. The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

6.3.26. The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation management

programme execution.

6.3.27. The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

6.3.28. The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.