What financial requirements apply to bidders?

Bid Bond: performance guarantees, and any other cover necessary to mitigate risks arising from the execution of the works. 9.4 Service providers shall utilise their own tools and equipment for all work carried out on site. Where a service provider requests to use Sentech tools or other resources, it shall remain the servic

What are the important dates and deadlines for this tender?

{"closingDate":"14 October 2026","closingTime":"12:00PM","briefingSession":"{\"date\":\"24 July 2026\",\"time\":null,\"venue\":\"they attend the\",\"is_compulsory\":true}"}

Who should be contacted for queries about this tender?

{"name":null,"email":null,"phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":"AIN MANAGEMENT"}

Security Guard Services Framework Agreement – North West Province Tender (3 Years)

Appointment of service

Provider(s) into a framework

as per Bid / Tender Document)

as per Bid /Tender Document)

Appointment of Service Provider(s) into a Framework

provisions

in the SCC shall prevail.

Table of clauses

Definitions
Application
General
Standards
Use of contract documents and information; inspection
Patent rights
Performance security
Inspections, tests and analysis
Packing
Delivery and documents
Insurance
Transportation
Incidental services

Appointment of Service Provider(s) into a Framework

basis for a period of three (03) years, at the North-West province.

1.1 Sentech SOC Ltd (“Sentech”) is a Schedule 3B State-Owned Company in terms of the Public Finance

Management Act (PFMA) and is the largest broadcasting signal distributor in South Africa.

1.2 Sentech is a licensed Electronic Communications Network Service provider and operates satellite,

television, radio, broadband and digital infrastructure networks.

1.3 Sentech currently operates various telecommunication networks for Satellite, Television, Radio,

Internet and more. As such, Sentech is a global enabler of broadcasting and digital content IT delivery.

Through this tender SENTECH seeks to appoint a panel of security service providers to deploy

security guards on an “as and when” required basis. The Panel will operate on rotational basis

with occasional Request for Quotations (RFQ).

The services will include, BUT NOT limited to, Armed Guarding, Un-Armed Guarding, Staff

Escorting Services, Car Patrolling, etc.

2 legal framework

This tender is issued in accordance with:

Section 217 of the Constitution of the Republic of South Africa, 1996
Public Finance Management Act,
Preferential Procurement Policy Framework Act,
Preferential Procurement Regulations, 2022
Broad-Based Black Economic Empowerment Act,
National Treasury Regulations and SCM Instructions
Promotion of Administrative Justice Act,
Protection of Personal Information Act,

24 July 2026 of 15

3 submission of bids and closing of bids

3.1 This Bid closes on the date and time stipulated on the Notice and Invitation to Bid (SBD1). Bids can

be submitted electronically via the eTender Portal and/or by hand to the tender box at Sentech Offices,

Octave Road, Radiokop Ext 3, Honeydew, Johannesburg.

3.2 Bidders that opt to deposit their bid documents in the tender box must do so on or before the closing

date and time, during working hours only (08:30-15:30). No late submissions will be accepted.

3.3 Bidders who opt to submit via the Sentech eTender Portal (“the eTender Portal”) are advised that the

eTender Portal has a files size limit of 30MB. Bidders must upload their tender documents timeously.

The eTender Portal is available 24hrs a day. No late submissions will be accepted.3

3.4 It is incumbent on the bidder to ensure that their bids are submitted timeously via the selected method

before the closing date and time. Sentech will not take any responsibility of any incomplete

submissions or late tenders, for any reason whatsoever.

3.5 Telegraphic, telephonic, telex, facsimile, e-mail and late Bids will not be accepted.

3.6 This is a two-envelope system for Bid Evaluation. Bidders must submit their proposal and all supporting

documentation in a sealed envelope, clearly marked as follows:

a) For manual submissions, Envelope One must consist of "Original Technical Proposal together with

a soft copy in PDF format of an electronic medium e.g. USB etc. The soft copy will consist of a single

PDF document containing the complete response. The envelope must contain all information and

documents relating to the Bid. (Refer to list of returnable documents).

b) No Financial Information must be included in Envelope One.

c) Envelope Two “Original Financial Proposal” (Contract Date and Pricing schedule/schedule of rates

as applicable) together with 1 copy of “Financial Proposal” together with a soft copy in PDF format

of an electronic medium e.g. Compact Disk (CD), USB etc. The soft copy will consist of a single PDF

document containing the complete Financial Proposal.

d) Bidders are required to place the sealed Envelope One together with the sealed Envelope Two into

one sealed envelope or container. The sealed envelope or container must be marked with the

following information:

For Attention:

Head of supply chain management
Bid reference NO: ##
Technical and financial proposals
Insert closing date and time
Bidder’s name and address

e) Bidders that combine their Technical Proposal with the Financial Proposal (or any financial

information) will be automatically disqualified and not be evaluated further.

24 July 2026 of 15

f) The financial proposal will only be opened and evaluated should the technical proposal be found to

be responsive, being that the technical proposal has met the minimum technical evaluation criteria

that are set out in the Bid Documents.

g) The Bidders shall insert a table of contents and bind (ring bind or similar method) the proposal

documents and verify the page numbers, as Sentech will not accept any liability with regard to any

disputes arising from pages that are missing or duplicated in the aforementioned documents.

h) Bidders are required to complete and sign all the returnable documentation (refer to list of

returnable documents) and initial all pages, drawings and brochures which are included in the

reply as Sentech will not accept any liability with regard to any disputes arising from pages that

are missing or duplicated in the aforementioned documents.

i) Late submissions will not be considered.

j) For online submissions via the e-Tender portal, submission requirements are directed by the

system. Bidders must follow instructions in the Bidder’s manual.

Sign and initial

Bidders are required to complete and sign the Bid Forms where required and initial the bottom of all

pages, drawings and brochures which are included in the submission as Sentech will not accept any

liability with regard to any disputes arising from pages that are missing or duplicated in the

aforementioned documents.

Both original signatures and electronic signatures will be accepted.

Completion of bid documents

Bidders must ensure that they complete all sections of the Bid Documents as per the requirements in

the Bid.

Bidders must use only the Bid documents provided by Sentech. Photocopying of the Bid document is

permitted however Bidders must not retype or redraft the Bid documents.

Bid validity

This Bid shall remain valid for a period of 90 days only. An extension of the Bid validity, if justified in

exceptional circumstances, shall be requested in writing from all Bidders before the expiration of the

90-day period.

Costs of preparing the bid submission

Bidders shall bare all costs associated with the preparation and submission of the proposals. Sentech

shall under no circumstances be held responsible or liable for any costs incurred during the bidding

process.

Administrative responsiveness criteria

Bidders are required to ensure that they meet all the Administrative Responsiveness Criteria.

24 July 2026 of 15

BBBEE codes at SENTECH

Sentech complies with the codes of good practice as prescribed by the DTI, to advance Broad Based

Black Economic Empowerment.

Subcontracting as a condition of bid

The successful Bidder must subcontract a minimum of ___________% of the value of the contract to

__________________ (specify the designated group targeted).

Transformation plan

A transformation plan is a record of activities an entity intends to undertake to improve its BBBEE

Level through Ownership, Management and Control; Skills Development; Enterprise and Supplier

Development and Socio-Economic Development.

Sentech reserves the right to request a BBBEE transformation plan with clearly defined timelines and

milestones if the recommended Bidder does not meet Sentech’s transformation goals. These

milestones must be achieved over the term of the contract. This transformation plan must be submitted

within 10 working days from the written request, failing which Sentech reserves the right to withdraw

its appointment of the preferred recommended Bidder.

Local production and content

In the case of designated sectors, where in the award of Bids, local production and content is of critical

importance, such Bids will contain a specific bidding condition that only locally produced goods,

services or works or locally manufactured goods, with a stipulated minimum threshold for local

production and content will be considered.

Does this requirement fall under any designated sector as Yes No

prescribed by the DTI?

If yes, specify the sector

Specify minimum threshold applicable

*Bidders must fill in the SBD6.2 for Local Content and Production

2.1 Sentech requires the Services from the Service Provider in respect of, inter alia, to

__________of Sentech, as more fully described in clause 5 below and in

Annexure “A” hereto.

2.2 The Service Provider is willing to provide the Services to Sentech based on the

terms and conditions contained herein.

2.3 The Parties require that the terms and conditions of their agreement be reduced to

writing and signed by them before the same shall be or become binding upon them.

3 appointment

3.1 Sentech hereby appoints the Service Provider on Framework Agreement with effect

from the Commencement Date to provide the Services and the Service Provider

hereby accepts such appointment.

3.2 Sentech does not guarantee any work allocation to the Service Provider appointed

on Framework Agreement neither does this appointment commit Sentech to any

quantum of work to the Service Provider.

3.3 The Service Provider shall perform those duties and render the Services more fully

described in clause 5 below and in Annexure “A” hereto, in a proper, diligent and

satisfactory manner and, at all times, having regard to the requirements and

directions of Sentech.

3.4 The Service Provider shall devote its time and attention to the affairs of Sentech as

necessary to enable it to comply with its contractual obligations hereunder.

4 term

4.1 The appointment of the Service Provider shall commence on the

Commencement Date and shall endure for a period of three (3) years.

4.2 Notwithstanding the afore-going, Sentech shall be entitled to terminate the

Agreement upon 30 (thirty) days’ written notice to the Service Provider without any

liability of any nature whatsoever to the Service Provider.

5 services

5.1 The duties of the Service Provider shall, inter alia, be to __________as more fully

described in Annexure “A” hereto, as and when required.

5.2 In performing the Services established for this Framework Agreement, the Service

Provider undertakes to:

5.2.1 timeously respond to the “Call Off Requests” issued.

5.2.2 attend site inspections when required to do so;

5.2.3 timeously mobilize resources to perform work within a stipulated period;

5.2.4 not collude with other service providers in responding to Sentech’s

requirements;

5.2.5 where possible, obtain local labour as shall be determined by the location

of the site where the Services shall be rendered;

5.2.6 at all times carry out its duties and obligations in terms of this Agreement

in a competent and professional manner;

5.2.7 at all times act with the utmost good faith towards Sentech and to

promptly and punctually carry out and perform all its duties and

obligations in accordance with the provisions of this Agreement;

5.2.8 adhere to all Sentech’s rules and regulations whilst on the sites.

5.3 The Service rendered by the employees of the Service Provider must be rendered

under competent supervision provided by the Service Provider. Ensuring

compliance with the relevant OHS Act and regulations.

5.4 The Service Provider shall guarantee that the Service shall be rendered and

executed in a professional manner in accordance with the job description as

provided by Sentech.

5.5 The Service Provider shall guarantee that its personnel shall have the expertise to

execute their functions properly.

5.6 It remains the responsibility of the service provider to inform Sentech of any

changes to the technical personnel deployed to site. The personnel evaluated

during the tender process are assumed to be the ones assigned to the work;

therefore, the service provider must notify Sentech if different personnel are

proposed. Any replacement personnel must be equally or more competent and

qualified in accordance with the requirements set out in the tender.

5.7 The Service Provider is not entitled to cede any of its rights or delegate any of its

obligations under this Agreement without Sentech’s prior written consent.

5.8 The Service Provider shall not be entitled to appoint any sub-contractor/s without

Sentech’s prior written consent. Notwithstanding the appointment by the Service

Provider of any sub-contractor/s, the Service Provider shall remain liable for the

fulfillment of all its obligations in terms of this Agreement.

6 rights of SENTECH

Sentech reserves the right to:

6.1 Go outside the Framework Agreement to source services that cannot be sufficiently

fulfilled within this Contract.

6.2 Approach other service provider’s if there are no responses from the service

providers on the Framework Agreement.

6.3 Remove a service provider from the Framework Agreement if the service provider’s

performance is unsatisfactory or if the service provider does not respond to

Sentech’s “Call of Requests”;

6.4 Refrain from using the under-performing service provider for a period not exceeding

twenty (24) months;

6.5 List a defaulting service provider on the National Treasury Database of prohibited

suppliers;

6.6 Regularly update the Framework Agreement through an open tender process;

6.7 Negotiate prices received, and

6.8 If required, rotate service providers to afford all service providers an opportunity to

provide services to Sentech.

6.9 Service providers shall specify their preferred provinces based on their current

operational capacity. These preferences will guide the distribution of Requests for

Quotation (RFQs). However, Sentech reserves the right to invite and appoint

service providers in provinces not initially selected, subject to demonstrated

capacity, expansion of operational capability, or where limited market support exists

within specific provinces.

6.10 Sentech reserves the right to request proof from any personnel deployed to site to

verify that they are equally competent and qualified as stipulated in the tender

requirements.

7 sentech’s duties

7.1 Sentech shall make payment to the Service Provider in terms of clause 8 below.

8 service fees and payment

8.1 Prices shall be based on the pricing model described in Annexure A. When Sentech

wishes to acquire any of the Goods listed in Annexure A hereto, Sentech shall request

the Service Provider via the “Call of Procedure” as described in Annexure A, the

quotation will be valid for a period of 30 days from the date of the quotation.

8.2 Payment shall be made to the Service Provider into the following Bank account:

Account name:

Bank :

Account number:

Branch code :

8.3 Nothing precludes Sentech from withholding payment on any invoice if Sentech, in its

sole and absolute discretion, is of the reasonable opinion that the Service Provider has

not satisfactorily performed in accordance with its obligations in terms of this Agreement.

I. Background

Sentech is a state-owned company and is the largest broadcasting signal distributor in South

Africa. Sentech is a licensed Electronic Communications Network Service provider in South

Africa. It currently operates many telecommunication networks for Satellite, Television, Radio,

Broadband services and more. As such, Sentech is a global enabler of broadcasting and

digital content delivery.

Sentech regional Transmitter sites face daily threats of vandalism, break-ins, thefts and to

some extent possible attacks on staff conducting maintenance or any other network related

duties at the sites. This is aggravated by the time the vandalizers have at their disposal to

complete their mission due to lack of proactive security systems and dilapidated perimeter

fences at some of the sites offering no resistance to site invasions. Some of the sites are also

situated within and around nature reserves where possible attacks by wild animals is eminent

Due to the challenges and threats faced by the transmitter sites and the ever-changing modus

operandi by criminals it is prudent and critical that Sentech ramps up its security provision to

these Transmitter sites to protect the assets of Sentech and life of the staff providing

maintenance and other duties to these sites.

It is evident that the incidents of vandalism and theft are some of the contributing factors to

Sentech not meeting the SLA and ultimately paying penalties. One of Sentech KPI’s is

ensuring that the weighted average of 99.8% service availability is met. To achieve this KPI,

the Operations Division needs to ensure that mitigation measures are put in place to ensure

that the site does not become completely off and affect all the services. Such measures

include appointment of service providers that can assist with the safeguarding and escorting

of staff to the sites during times of duress or emergency or where due to the threat level

permanent security guards are deployed on such sites. This vandalism and theft incidents

happen at any site, at any time of day irrespective of whether it is a weekend or holiday. While

Sentech intends to appoint service providers under Framework Agreements, it is imperative

to state that Sentech promises no quantum of work to any successful bidder.

II. Description of the services

Appointment of Service Provider(s) into a Framework Agreement to deploy security guards on

an “as and when” required basis for a period of three (03) years, at the North-West Province.

The prospective service provider (s) will provide security services and should adhere

to the following, namely:

i) Security personnel must conduct patrol along the perimeter fence around premises

blocks 24/7 and record all patrols in the occurrence book in a detailed manner.

ii) Conduct patrols and check all SENTECH vehicles from 18h00 – 06h00. All parked

SENTECH vehicles must be recorded daily in the register to be provided.

iii) All visitors/contractor’s vehicles entering and leaving SENTECH premises must be

registered and searched.

iv) Security personnel at the check point/gate must ensure that all electronic equipment and

firearms are declared and recorded in the register.

v) Security personnel must ensure that all firearms are declared and kept in the gun safe.

vi) Security personnel must perform their duties in line with the Control Access to Public

Premises Vehicles Act. 1985 (Act ) and any other relevant legislation.

vii) Security personnel at the check point/gate must ensure that all SENTECH staff produces

their access cards with ID photos when entering the premises.

viii) Security personnel on site must ensure that all incidents are recorded in the Occurrence

Book and reported immediately to the Site supervisor, who in turn must report

immediately to the Security Unit at SENTECH.

ix) All prescribed patrols conducted must be reported in the Occurrence Book.

x) Patrols must be done in accordance with the guard monitoring system, which must be

functional and in good working order always.

xi) Intervals between patrols must not be longer than 30 minutes including the guarding

system patrols. Ad-hoc/unplanned patrols must also be conducted daily.

xii) Patrols must not be done in the same sequence/duration. Time and route must be

rotated.

xiii) During patrols the Security personnel should ensure that:

If there are any windows open should be recorded in the occurrence book, per floor

and office block.

All SENTECH vehicles parked in the basements and outside after working hours

should be checked and monitored.

All vehicles leaving the premises must be stopped at check point/gate and the

Security guards must search the vehicle and also ensure that all SENTECH vehicle

drivers produce approved vehicle trip authorizations.

Ensure that no suspicious person wanders between vehicles parked inside and

outside.

xiv) Inside office premises, guards will be deployed as follow:

Security guards to be stationed around main entrance/reception areas and must be

fully conversant in English, as they will be interacting with SENTECH clients &

stakeholders on a daily basis;

All electronic equipment entering/leaving the office block should be recorded;
All visitors entering the premises must complete the visitors register and ensure that

the host come and collect the visitor;

The Supervisor and the security guards are prohibited from reading documents or

records in offices or the unnecessary handling thereof. No information concerning

SENTECH’s activities may be furnished to the public or media by the service

provider or any of his/her employees; and

The Supervisor and the security guards should sign an undertaking in which they

declare that they will refrain from any action which might be to the detriment to

SENTECH.

xv) The services to be provided are:

Minimum of one guard per site during the day
Minimum of two security guards per site during the night.
As and when required deploy armed guards with a firearm with a minimum calibre

of 9mm and two magazines with a minimum capacity of 15 rounds each.

Service provider must submit the monthly signed attendance register to confirm

that indeed the deployment happened as per contract.

Supply where required ablution facilities for the security guards.
Supply water to the security guards on duty where Sentech facilities has no

capacity.

Supply transport for the security guards to and from the Sentech transmitter site.
Supply all security guards deployed at the Sentech Transmitter site with working

communication tools such radios or cellular phones.

Supply Security guards with all relevant security registers such as Occurrence

Books, Pocket Books and incident registers.

Attend to all incidents occurring on the Sentech Transmitter site within a minimum

of two hours and complete the necessary security incidents reports within 48 hours

after the incident has happened.

Report all the criminal incidents immediately to the relevant authorities such SAPS

within a reasonable time not exceeding 24 hours after the criminal incident has

occurred at the Sentech transmitter site or Operational Centre.

Conduct investigations and submit reports to the relevant OC Manager and Head

of Security on completion of such investigations.

Provide escort duties to the Sentech staff when requested to do so by the relevant

Operational Centre Manager.

Iii. Minimum security aid requirements

Service aids to be used by the security officers at all times are as follows:

Base station radio and must be SENTECH approved
Two-way radio SENTECH approved, including spare batteries
Rechargeable torch
Handcuffs
Batons
Firearms
Functional cell phone
Hand-held radios
Occurrence books, pockets books and pens
Rain coats, baseball caps, reflector jackets, umbrellas, warm coats, jerseys etc.
Any other additional items /aids required by statutory legislation must be provided in

addition to those mentioned above

The security uniform must be accommodating all weather conditions.

Iv. Security guards: minimum qualifications

1.1. Security guards must have at least a minimum of grade 10 and Grade C

(PSIRA certificate), with relevant experience and be South African citizens.

1.2. Supervisors must have grade 12, Grade B (PSIRA certificate); relevant

qualifications and experience for supervision.

1.3. Security guards must be able to communicate, read and write at least in

English.

1.4. Security guards must preferably be 21 years of age and above.

1.5. The Security guards must be prepared to work 12 hours per shift.

1.6. The Security guards must have valid firefighting training.

V. Hours of service

Security guards will be required to work seven (7) days a week, day and night including public

holidays.

Vi. Security clearances

The bidders shall supply and maintain a list of personnel involved on the project indicating

their clearance status. The preferred service provider will be screened by SENTECH.

Vii. SENTECH reserves the right to

Verify any information contained in a response;
Request documentary proof regarding any tendering issue;
Cancel or withdraw the appointment
Appoint one or more Service Provider(s) for the Service

VIII. Services areas

North-West Province

Area

Cluster per Site Municipality Services required

Psira

3 As per OC

Christiana

Name of Site

Co ordinates

Select services required

Number of Guards

Armed Security Officer Grade C

Unarmed Security Officer Grade C

Security Supervisor Grade B

Patrol dog’s services

Dog Handler allowances Grade C

Ablution Facility

Clean drinking water

Security Patrol

Security Escort services and rates per km

Security guard house

Shifts

Duration (period)

Start Date

End Date

Bidder

Do you accept the works order Yes / No (tick)

If No, Give reasons below

Signatures:

(Enter Name and Surname) (Enter Name and Surname)

Position: OC Manager bidder

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

The National Industrial Participation (NIP) Programme, which is applicable to all government

procurement contracts that have an imported content, became effective on the 1 September

The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In

terms of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods,

works and services) entered into after this date, are subject to the NIP requirements. NIP is

obligatory and therefore must be complied with. The Industrial Participation Secretariat (IPS) of

the Department of Trade and Industry (DTI) is charged with the responsibility of administering

the programme.

1 pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any

contract having an imported content equal to or exceeding US$ 10 million or other

currency equivalent to US$ 10 million will have a NIP obligation. This threshold of

US$ 10 million can be reached as follows:

(a) Any single contract with imported content exceeding US$10 million.

(b) Multiple contracts for the same goods, works or services each with imported

content exceeding US$3 million awarded to one seller over a 2 year period

which in total exceeds US$10 million.

exercised the total value of the imported content will exceed US$10 million.

(d) Multiple suppliers of the same goods, works or services under the same

contract, where the value of the imported content of each allocation is equal to

or exceeds US$ 3 million worth of goods, works or services to the same

government institution, which in total over a two (2) year period exceeds

US$10 million.

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c)

above will amount to 30 % of the imported content whilst suppliers in respect of

paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis.

1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as

investments, joint ventures, sub-contracting, licensee production, export promotion,

sourcing arrangements and research and development (R&D) with partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to

discharge the obligation.

2 requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful

bidders (contractors) are required to, immediately after the award of a contract

that is in excess of R10 million (ten million Rands), submit details of such a

contract to the DTI for reporting purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10

million (ten million Rands) is to cater for multiple contracts for the same goods,

works or services; renewable contracts and multiple suppliers for the same

goods, works or services under the same contract as provided for in paragraphs

1.1.(b) to 1.1. (d) above.

3 bid submission and contract reporting requirements of

Bidders and successful bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5)

together with the bid on the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or

services; renewable contracts and multiple suppliers for the same goods, works

or services under the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1

(d) above and to enable the DTI in determining the NIP obligation, successful

bidders (contractors) are required, immediately after being officially notified about

any successful bid with a value in excess of R10 million (ten million Rands), to

contact and furnish the DTI with the following information:

Bid / contract number.
Description of the goods, works or services.
Date on which the contract was accepted.
Name, address and contact details of the government institution.
Value of the contract.
Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department

of Trade and Industry, Private Bag X 84, Pretoria, 0001 for the attention of Mr

Elias Malapane within five (5) working days after award of the contract. Mr

Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394

2401 or e-mail at [email protected] for further details about the programme.

4 process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the

DTI with the information required, the following steps will be followed:

a. the contractor and the DTI will determine the NIP obligation;

b. the contractor and the DTI will sign the NIP obligation agreement;

c. the contractor will submit a performance guarantee to the DTI;

d. the contractor will submit a business concept for consideration and approval by

the DTI;

e. upon approval of the business concept by the DTI, the contractor will submit

detailed business plans outlining the business concepts;

f. the contractor will implement the business plans; and

g. the contractor will submit bi-annual progress reports on approved plans to the

DTI.

4.2 The NIP obligation agreement is between the DTI and the successful bidder (contractor)

and, therefore, does not involve the purchasing institution.

Bid number ......................................... Closing date:....................................

Name of bidder................................................................................................

Postal address ................................................................................................

................................................................................................

Signature............................................ Name (in print)...................................

Date..................................................

Js475wc

income-generating contracts)

Evaluation Criteria

Source: BID PACK.zip (RFQ)

The evaluation criteria are stipulated in 18 below. It is the Bidder’s responsibility to ensure that it has

responded to the evaluation criteria. Failure to meet the evaluation criteria will result in the Bidder not

being evaluated further. Bidders must ensure that they have included all supporting documentation

required to support their response to the Bid.

Objective criteria

14.1 Sentech reserves the right not to award this tender to any Bidder or any of its directors or

subcontractors who during the preceding five (5) years –

14.1.1 failed to perform satisfactorily on a previous project with Sentech or any other organ of state; or

24 July 2026 of 15

14.1.2 wilfully neglected, reneged on or failed to comply with any government, municipal or other public

sector contract.

14.2. Sentech further reserves the right not to award this Tender to any Bidder or any of its directors or

subcontractors who have been blacklisted by any organ of state or committed and/or charged in

any court of law or similar tribunal or forum with any act of tax non-compliance, fraud, corruption

and/or dishonesty of whatsoever nature.

Award of bid/s

Sentech may appoint one or more suppliers, in whole or in part, or not appoint any supplier/s at all,

and/or cancel the Bid in its entirety, at Sentech’s sole and exclusive discretion, in order to satisfy

various needs which may be identified, and to manage certain risks associated with the supply of

goods or services specified in respect of the Bid.

Alternative/substitute products

In the case of contracts and/or panels, Sentech shall be entitled to consider and accommodate product

upgrades during the tenure of the contract and/or panel. Bidders are required to bring all such

developments to the attention of Sentech for approval.

Briefing session

Should there be a compulsory briefing session for this Bid, Bidders must ensure that they attend the

briefing session and sign the attendance register, as non-attendance or failure to sign the attendance

All questions raised by Bidders post the briefing session will be consolidated and shared with all

Bidders at least seven (7) calendar days prior to closing.

Clarification

Enquiries related to Bid documents may be addressed to the Bid Administrator and Supply Chain

Official as stated in SBD 1 Notice and Invitation to Bid.

Bid evaluation method

This Bid will be evaluated as described in the table below.

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A One Envelope 1. Stage 1 – Administrative Responsiveness Evaluation

system will be followed All the Technical Proposals will be evaluated against the Administrative

for Technical and Price

responsiveness requirements as set out in the list of returnable documents. offer

Stage 2 –Technical Evaluation

Mandatory Evaluation Criteria

All Proposals that qualify based on the administrative responsiveness

requirements will be evaluated against the Mandatory Evaluation Criteria.

Bidders must COMPLY TO ALL the Mandatory Evaluation Criteria in order to

qualify for further evaluation.

Sentech reserves the right to request clarification on any aspect of the tender

in line with its policies.

Functional Evaluation Criteria

Bidders qualifying in Mandatory criteria will be evaluated against the Functional

Criteria. Bidders must score 55 points or more out of a total of 75 points

allocated. Bidders who score less than 55 points will not be evaluated further.

Bidders who obtain the required threshold points of 55 points or more will

qualify for further evaluation .

Stage 3 – Risk Assessment

Bidders that have qualified on the basis of achieving the required evaluation

score may undergo a further risk assessment and may be disqualified from

being evaluated further should the risk assessment so warrant or there are

compelling and justifiable reasons to disqualify a bidder. The risk assessment

will be based on any identified risks that arise out of the bidder’s responses

and any other risks that Sentech may identify.

Stage 4 - Appointment onto the Panel

Bidders who obtain the minimum threshold points in the Functional

Criteria and qualify based on the risk assessment can be appointment

on to a panel of pre-qualified service providers for a period of three (3)

years.

Administrative responsiveness requirements

To be administratively responsive, Bidders must ensure that they meet all the below mentioned criteria.

Bidders that do not meet all the below mentioned criteria may not qualify to be awarded the Bid.

Sentech reserves its rights in respect of the below criteria.

Complete and return all documentation stipulated in the LIST OF RETURNABLE DOCUMENTS.
All correspondence must be in English.
Bidders must fill in all sections of this document (where applicable).
BLACK INK must be used when completing the Bid documents.
Bidders must use only the Bid documents provided by Sentech. Photocopying of the Bid document is

permitted however Bidders must not retype or redraft the Bid documents.

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All corrections must be initialled. The use of corrective fluid is strictly prohibited.
Bidders are required to fill in and sign the Bid Forms and initial all pages, drawings and brochures

which are included in the reply as Sentech will not accept any liability with regard to any disputes

arising from pages that are missing or duplicated in the aforementioned documents.

Bidders must complete an attendance register at each compulsory site meeting attended.
Appointment of a Bidder will be subject to signing, declaration and submission of SBD 1, 3.1, 3.2,

3.3, 4, 5, 6.1, and 6.2 depending on applicability.

Complete and sign the Contract Data.
Should this be a 2 envelope or 2 stage system, Bidders MUST separate the technical proposal from

their financial proposal. The technical and financial proposals must be placed in two separate sealed

envelopes.

Automatic disqualification

Sentech reserves the right to automatically disqualify Bidders from being awarded this Bid. The

following will lead to automatic disqualification:

Failure to submit a financial proposal, if required.
The Bidder is or has been involved in any act of corruption or fraud or bribery or collusion or attempt

to influence any employee of Sentech to award this Bid or any other Bid to it.

Technical responsiveness compliance

The Technical Evaluation will encompass evaluation of:

Mandatory Criteria
Functional / Technical Criteria

Technical evaluation criteria

23.1 Mandatory Eligibility Criteria

The following criteria are mandatory to ALL BIDDERS:

Provide

reference

No. Mandatory Eligibility Criteria Attach evidence page number

in your

proposal

Valid proof of PSIRA registration of the Company Attach valid PSIRA company

Technical Specifications

Source: BID PACK.zip (RFQ)

Appointment of service

Provider(s) into a framework

as per Bid / Tender Document)

as per Bid /Tender Document)

Appointment of Service Provider(s) into a Framework

provisions

in the SCC shall prevail.

Table of clauses

Definitions
Application
General
Standards
Use of contract documents and information; inspection
Patent rights
Performance security
Inspections, tests and analysis
Packing
Delivery and documents
Insurance
Transportation
Incidental services