Supply and delivery of gorman-rupp pump parts – RFQ in northern cape

{"closingDate":"1 April 2026","briefingSession":"{"date":null,"time":null,"venue":"ion for","is_compulsory":false}"}

Site clarification meeting: None.

{"name":"Ms. Astrid","email":"[email protected]","phone":null,"department":"on advice on completing the bid documentation","address":"ents – Supply Chain Information - Bid Invitation Adverts - Bid Invitation Advert 2026/2027"}

Returnable Documents: 1 INVITATION TO BID (MBD 1) 2 ORIGINAL TAX CLEARANCE CERTIFICATE REQUIREMENTS (MBD 2) 3 PRICING SCHEDULE – FIRM PRICES (SERVICES) (MBD 3.3) 4 DECLARATION OF INTEREST – EMPLOYEES IN THE SERVICE OF THE STATE (MBD 4) PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS (MBD 6.1) 6 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (MBD 8) 7 CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9) 8 DECLARATION ON STATE OF MUNICIPAL ACCOUNTS AT ALL MUNICIPALITIES (SCM 1)

Bidders must submit the following completed forms: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance Certificate), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), SCM 1 (Declaration on State of Municipal Accounts), pricing schedule, and CSD registration report.

Bidders must be registered on the Central Supplier Database (CSD) and submit a CSD registration report. Must have a valid Tax Clearance Certificate (original) or provide SARS PIN/CSD number; tax affairs must be in order. Must complete and submit all required MBD forms: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest – no persons in service of the state), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), and SCM 1 (Declaration on Municipal Accounts). Bidders must not be in service of the state, nor have directors/managers/principal shareholders in service of the state. Bidders must not have been convicted of fraud/corruption or had a municipal/government contract terminated in the past five years. Municipal rates and taxes account must not be in arrears for more than 90 days. For specific goals, submit proof of black ownership (CIPC certificate, affidavit, certified ID) and proof of locality (municipal account or registered business address).

as indicated above,

d) Only original Formal written quotations will be accepted on the official document of the municipality.

e) Do not dismember this bid document rather attached schedules and supporting documentation.

Effective 1 April 2026, where a bidder is not registered for VAT and the value of the bid exceeds R2.3 million, the bidder must comply with

f)

the applicable VAT registration requirements in terms of the Value-Added Tax Act, 1991 (Act ).

g) Bid documents of other bidders are not available to other bidders which may prejudice them in commercial competition.

h) Quotation can be downloaded for free from:

www.namakhoi.gov.za (Documents – Supply Chain Information - Bid Invitation Adverts - Bid Invitation Advert 2026/2027

To be completed by Bidder

Note: Failure to submit all 3 documents will result in 0 points allocation for specific goal 1.

(b) SPECIFIC GOAL 2: Local area of supplier

• Service Provider must submit proof of address with a municipal account or
• Proof of registered business address
• Note: Nama Khoi Local Municipality will reserve the right to use all available information at its

disposal including conducting site visits and inspections to verify a bidder’s claim of having a local

office within the Nama Khoi Municipal Area.

Note: Failure to submit the above-mentioned proof of address documents will result in 0 points allocation for

specific goal 2.

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Sworn affidavit – % black ownership

Firm prices only. Prices must be all-inclusive of delivery costs. Delivery to Nama Khoi Local Municipality premises, Inry Street, Springbok Industrial, 8240. The pricing schedule lists items: Impeller 38615-103 (qty 2), Cartridge Seal Assembly -46513-151 (qty 3), Gasket -10959G (qty 3), Retaining ring - S442 (qty 3), Gasket -38683-271 (qty 3), Ball bearings - S375 (qty 3), Ball Bearings - S1088 (qty 3), O-ring - 25154-022 (qty 3), O-ring - 25152-273 (qty 3), O-ring - S1674 (qty 3), Cap screw -F1004S (qty 3), Impeller washer- 31167-029 (qty 3).

valid Tax Clearance Certificate will result in the invalidation of the bid

tax compliance documentation as

tax compliance

tax compliance documentation is not provided when required

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tcs pin: or csd NO

CSD Registration

CSD Registration Report 40

Csd registration report

Csd number

Csd number must be provided

Central supplier database

proof of ownership of the enterprise or Yes

proof of ownership of the enterprise or

4 Part A: Invitation To Bid (MBD 1) 11 – 12

6 Original tax clearance certificate requirements (MBD 2) 15 – 16

7 Pricing schedule – firm prices (Goods) (MBD 3.1) 17

9 Declaration of interest – Employees in the service of the State (MBD 4) 20 – 23

10 Preference points claim form in terms of the preferential procurement regulations (MBD 6.1) 24 – 31

11 Declaration of bidder’s past supply chain management practices (MBD 8) 32 – 33

12 Certificate of independent bid determination (MBD 9) 34

15 CSD Registration Report 40

the applicable VAT registration requirements in terms of the Value-Added Tax Act, 1991 (Act ).

9 Declaration of interest – Employees in the service of the State (MBD 4) 2

2.4. Bidders must be registered and in good standing with SARS and provide valid tax compliance documentation as

required by the Municipality. Each party to a Partnership, JV or Consortium must provide separate tax compliance

Points Allocation: 20 points

B-BBEE Details: result in 0 points allocation for

specific goal 2.

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Sworn affidavit – % black ownership

I, the undersigned,

Full name & Surname

Identity number

Hereby declare under oath as follows:

1. The contents of this statement are to the best of my knowledge a true reflection of the facts.
2. I am an Owner of the following enterprise and am duly authorised to act on its behalf:

Enterprise name:

Trading name (if

Applicable):

Registration number:

VAT number:

Enterprise physical

Address:

Type of entity (cc,(pty)ltd,

SOLE PROP etc.):

Nature of business:

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As per the B-BBEE Act, black people are defined as follows,

‘‘black people’’ is a generic term which means Africans, Coloureds and Indians;

% Owned in

NO owners (full name and surname) race

Company

Black ownership declaration for procument evaluation indicate ()/(✓)

100% black owned

75% - 99% black ownership

60% - 74% black ownership

51% - 59% black ownership

0% - 50% black ownership

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1. Based on the above table, I hereby declare under Oath that:

• The Enterprise is ______________% Black Owned.

2. I know and understand the contents of this affidavit and I have no objection to take the prescribed oath and consider the oath

binding on my conscience and on the Owners of the Enterprise which I represent in this matter.

The sworn affidavit will be valid for a period of 6 months from the date signed by commissioner

Deponent Signature:___________________

Commissioner of Oaths Signature & stamp Date: Date:________________________________

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HDI Requirement: 100%

Preference points will be awarded under the 80/20 system (80 points for price, 20 for specific goals). Specific Goal 1 awards points for black ownership: 100% black owned (10 points), 75-99% (8), 60-74% (6), 51-59% (4), 0-50% (0). Specific Goal 2 awards points for locality: within Nama Khoi Municipality (10), Namakwa District (8), Northern Cape (6), South Africa (4), outside South Africa (0). Bidders must submit proof of ownership (CIPC certificate, affidavit, certified ID) and proof of address to claim points.

Notice number: 117/2026

Q/NC062/02/2026-2027

Start Date: 07 September 2026 Closing Date: 14 September 2026 Closing Time: 16:00 Midday

Pricing schedule

Description quantity unit price (excl VAT) total (excl VAT)

1 Impeller 38615-103 2 R R

2 Catridge Seal Assembly -46513-151 3 R R

Gasket -10959G 3 3 R R

4 Retaining ring - S442 3 R R

5 Gasket -38683-271 3 R R

6 Ball bearings - S375 3 R R

7 Ball Bearings - S1088 3 R R

8 O-ring - 25154-022 3 R R

9 O-ring - 25152-273 3 R R

10 O-ring - S1674 3 R R

11 Cap screw -F1004S 3 R R

12 Impeller washer- 31167-029 3 R R

1 Quotation notice and invitation to bid 3

2 Standard Conditions Of Quotation / Instructions To Bidders 4 – 9

3 Returnable Documents 10

4 Part A: Invitation To Bid (MBD 1) 11 – 12

5 Part B: Terms And Conditions For Bidding 13 – 14

6 Original tax clearance certificate requirements (MBD 2) 15 – 16

7 Pricing schedule – firm prices (Goods) (MBD 3.1) 17

8 Pricing instructions and schedule 18 – 19

9 Declaration of interest – Employees in the service of the State (MBD 4) 20 – 23

10 Preference points claim form in terms of the preferential procurement regulations (MBD 6.1) 24 – 31

11 Declaration of bidder’s past supply chain management practices (MBD 8) 32 – 33

12 Certificate of independent bid determination (MBD 9) 34

13 Declaration on state of municipal accounts at all municipalities of the bidder (SCM 1) 35 – 36

14 Scope of Works / Specifications 37 – 39

15 CSD Registration Report 40

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4.1. Bidders must complete, sign and submit all required declarations, authorisations and certificates. Failure to do so

may render the quotation non-responsive.

4.2. Bidders must submit an Independent Bid Determination Certificate. Quotations may be rejected where there is

evidence of collusion, bid-rigging, price-fixing, market allocation or other restrictive practices in contravention of the

4.3. The Municipality prohibits fronting. The Municipality may investigate representations made by bidders. Where

fronting is suspected, the bidder may be required to provide proof that fronting does not exist. Failure to do so may

result in disqualification, contract invalidation and/or restriction from doing business with the public sector.

4.4. Bidders may not offer or provide inducements, rewards, gifts, favours or hospitality to officials or other persons

involved in the procurement process, or otherwise interfere with or influence the procurement process.

4.5. Abuse of the SCM system may result in rejection of the quotation, cancellation or termination of a contract,

restriction/blacklisting and/or other remedies available under legislation and the Municipality’s SCM Policies.

4.6. Bidders may not amend or impose counter-conditions to the Municipality’s conditions. Any unauthorised

amendment may invalidate the quotation.

responsive.

10. Contract, non-performance & municipality’s rights

10.1. The successful bidder will be bound by the quotation, the Municipality’s SCM Policy, applicable legislation, the

specifications, official orders and any resulting contract.

10.2. The Municipality may take appropriate action where a supplier fails to perform, including termination of the contract

in whole or in part and the imposition of applicable penalties or restrictions in accordance with legislation, the SCM

Regulations (mbd 6.1)

6 declaration of bidder’s past supply chain management practices (mbd 8)

7 certificate of independent bid determination (mbd 9)

8 declaration on state of municipal accounts at all municipalities (SCM 1)

9 pricing schedule

2.1. Bidders who claim points in respect of Pricing and Specific Goals must complete the following documents to earn points:

(a) SPECIFIC GOAL 1: Persons historically disadvantaged on the basis of race ((3) three documents:

• Service Provider must submit proof of ownership of the enterprise or
• Ownership Certificate issued by the Companies and Intellectual Property Commission
• Affidavit stating the race and % of the company’s owner(s)
• Certified ID (not older than 6 months)

Quotations must be submitted on the official Nama Khoi Municipality document, in a sealed envelope clearly marked with the quotation number and description. Only original documents are accepted. Late bids will not be accepted. Bidders must not dismember the bid document. The Municipality may reject any quotation, cancel the process, or accept part of a quotation. Bidders must not offer inducements to officials. The Municipality prohibits fronting and collusive practices.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number. They must be in good standing with SARS and submit valid tax compliance documentation. Companies must submit a Directors' Resolution authorizing the quotation; Close Corporations must submit written authority from all members; Partnerships, Joint Ventures, and Consortia must submit written authority from all parties and a copy of the agreement. Bidders must not be in the service of the state, and their municipal accounts must not be in arrears for more than 90 days. Bidders must comply with VAT registration requirements if applicable.

6. Evaluation & award

Preferential Procurement legislation and the applicable quotation evaluation criteria.

6.2. Price and specific goals will be scored in accordance with the applicable preference point system, including 80/20

7.5. Supplier performance will be monitored, including delivery and quality adherence and the provision of open-item

where applicable, the required separately sealed financial offer is not submitted.

minimum functionality requirements are not met, where applicable;

allocated for specific goals as contemplated in paragraph (d). Therefore, in aligning the regulations with

the Act, preference points must be allocated in terms of the specific goals as required by the Act

Preference points claim form in terms of the

SPECIFIC GOAL 1: Persons historically disadvantaged Points Allocation

on the basis of race 80/20 90/10

(b) Points for Specific goals to promote economic development (Locality) will be allocated as follows

Points Allocation

80/20 90/10

(a) The specification committee will make proposals if functionality points need to be used and the evaluation committee will

A tenderer failing to submit proof of required evidence to claim preferences for other specified goals, which is in line with

Any combination of specific goals in Section 2(1)(d)(i) and (ii) may be used and the points must either add up to 10 points (for

the 90/10 preference point system) or 20 points (for the 80/20 preference point system).

2.1. Bidders who claim points in respect of Pricing and Specific Goals must complete the following documents to earn points

10 Preference points claim form in terms of the preferential procurement regulations (MBD 6.1) 24 – 31

where 80 points are awarded for price and 20 points for specific goals. Furthermore formal written quotations be