Security monitoring and reaction services for george weather office – RFQ

{"closingDate":"28 September 2026","closingTime":"11:00 am","briefingSession":"{"date":"21 September 2026","time":"11:00 am","venue":"e: 21 September 2026","is_compulsory":true}"}

Briefing session: Date 21 September 2026, Time 11:00 am, Venue South African Weather Service, George Weather Office, George Airport, R404 to Heroldtsbay, George. Compulsory: Non-Compulsory.

{"name":null,"email":"[email protected]","phone":null,"department":"South African Weather Service","address":"llowing section must be completed by the bidder. Failure to do so may result in the offer being rejected."}

Returnable Documents: Pricing Schedule ......................................................................................................... Annexure G, lease agreement for 1 used during patrolling., provided

• The proof of ownership or signed lease agreement, lease agreement for 2, lease agreement for 3 or

Phase 1 SCM compliance documents: Proof of registration on Central Supplier Database (CSD) of National Treasury; Request for Invitation (Annexure A) completed and signed; SBD 3.3 for services (Pricing Schedule) completed; SBD 4 (Bidder's Declaration) completed and signed; SBD 6.1 (Preference Points Claim Form) completed and signed if points are claimed; SARS tax compliant; valid and compliant original B-BBEE certificate and/or certified copies of Sworn Affidavit must be submitted for any points claimed.

CSD registration; SARS tax compliance (TCS pin or CSD number); PSIRA company registration and good standing; COIDA good standing; B-BBEE certificate for preference points; valid Grade B PSIRA certificates for at least 2 guards; SBD 3.3 pricing schedule; SBD 4 bidder declaration; SBD 6.1 preference points claim form

South African Weather Service (SAWS) seek to appoint a suitable service provider for the provision of 24-

hour of Security monitoring and reaction service at the George Weather office, for a period of three (3)

years.

The South African Weather Service (SAWS) is a public entity of the Department of Forestry, Fisheries and the

Environment (DFFE) and derives its mandate from the South African Weather Service Act (No as

amended). The public entity is listed as a Schedule 3A Public Entity in terms of the Public Finance Management

Act (PFMA).

SAWS is tasked with providing timely and accurate scientific data in the field of meteorology to the broader

South African society: a combination of both public good and commercial services. The organization plays a

vital role in South African public life, not just as a provider of key services, but also in empowering citizens to

adapt the effects of the ever-changing weather.

The SAWS seek a suitable service provider to assist SAWS with the monitoring and emergency

response/reaction services at the George Weather office for a period of three (3) years. The SAWS currently

have the security system that is fully operational such as Alarm system which the supplier will be required to

integrate with the supplier’s own security control room system to ensure effective response/reaction service

during an emergency

The Security Service required will strengthen the security in and around the SAWS premises and also protect

the SAWS staff, infrastructure and assets.

4 requirement / scope of work

4.1 This RFQ calls for the qualifying service provider to render 24-hour monitoring and reaction security services,

for George Weather office, for a period of 3 years.

4.2 The qualifying service provider is expected to utilise the currently installed alarm system to carry out the

remote monitoring and reaction service. (supplier to link existing alarm system to the supplier’s control

security system).

4.3 Service provider will be expected to provide SAWS with daily physical patrolling.

4.4 The reaction personnel must always be in full uniform.

4.5 The bidder must be registered with PSIRA regulatory body

4.6 The reaction personnel are expected to react to the emergency within at least 15 Minutes.

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Template: RFQ Terms of Reference for services

– Annexure H

4.7 The reaction personnel to be within the George area. (The control room must be within George)

4.8 The reaction personnel must display proof of identity while on duty or while in the SAWS premises.

4.9 The name tag should be in the form of laminated plastic card and should display the following:

• Name,
• Photograph,
• Company name and telephone number,
• PSIRA registration number and the expiry date

4.10 The reaction personnel be in possession of the following:

• Firearm (Validly licensed)
• Torch
• Black pen
• Watch
• Pocketbook
• Hand cuffs and key / Suitable cable ties
• Bullet resistant vest
• Response slips or suitable notification of visit
• ID card
• Navigation system / GPS for night shift patrolling
• Raincoat
• Driver’s license
• Firearm competency card
• Cellphone/two-way communication radio linked to control room
• Company branded vehicle

4.11 The duration of the contract period of 36 months, 24/7/365, the service provider must provide and ensure

compliance to the following:

a) Monitor the alarm system 24/7/365 from their control room in George.

b) Patrol the George weather office twice daily (Mondays to Sundays) between 03h00am to 06h00am

and between 18h00pm to 22h00pm. Proof of patrols conducted must be provided to SAWS by the

service provider together with their monthly invoice, e.g. guard clocking system report.

c) SAWS to be informed immediately of any unauthorised access / attempted burglaries / burglaries.

Service provider must keep record off the date and time of all alarms/panic buttons triggered, the

name of the guard/s dispatched, the time they arrived on site and their findings.

d) All guards accessing the premises of the South African Weather Service at George weather office

during the contract period must the fully uniformed with proper identification displaying the following:

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– Annexure H

• Name
• Photograph
• Company name and telephone number
• PSIRA registration number (of the guard) with expiry date

e) All response/patrol vehicles entering the premises of the service provider must be clearly branded and

identifiable.

4.1.4 SAWS reserves the right during the contract period to test the operation of equipment as well as to monitor

the reaction time to alarms/panic buttons activated.

4.1.5 The successful provider to also provide maintenance and services to the SAWS alarm system for the duration

of the contract

5. Evaluation of bids

The RFQ will be evaluated in 4 phases as mentioned below:

➢ Phase 1: SCM compliance requirements.

➢ Phase 2: Mandatory requirements

➢ Phase 3 : Functional evaluation.

➢ Phase 4: Price and Specific Goals.

5.1 Phase 1: SCM Compliance requirements

RFQs received will be verified for completeness and correctness. SAWS reserve the right to accept or reject a

RFQ based on the completeness and correctness of the documentation and information provided.

Bidders are to ensure that they submit the following documentation / information with their RFQ.

Document Comments

Bidders must be registered on the CSD.

Proof of registration on the Central Supplier

CSD registration number must be

Database (CSD) of National Treasury

provided.

Request for Invitation (Annexure A) Completed and signed

Completed

SBD 3.3 for services (Pricing Schedule)

SBD 4 (Bidder’s Declaration) Completed and signed

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– Annexure H

Completed and signed if points are

claimed

(A valid B-BBEE certificate, sworn

SBD 6.1 (Preference Points Claim Form)

affidavit, or relevant supporting

documentation will be used to claim

specific goals.)

SARS (South African Revenue Service) Tax

Bidders tax matters must be in order

Compliant

Valid and compliant original B-BBEE

BBBEE Certificate and/or certified copies of Sworn

Affidavit must be submitted for any

points claimed

Bidders who comply with the above requirements will be considered for further evaluation.

5.2 Phase 2: Mandatory requirements

The following mandatory requirements must be complied with by the bidder. Please note that bidders will not

be evaluated further if they do not provide evidence confirming compliance with any of the specified

mandatory requirements.

Mandatory Requirement Evidence to be submitted with bid

1 Bidder must be registered with the Private Bidders must provide SAWS with Valid PSIRA

Security Industry Regulatory Authority Certificate as evidence (PSIRA Certificate of

(PSIRA). the of the Company as evidence)

2 Bidders must be in good standing with PSIRA Bidders to provide SAWS with valid letter of

good standing of the company from PSIRA

3 The bidder must be in good standing with the Bidder must provide a Valid Letter of good

Department of Labor standing from Workman’s Compensation

(Coida)

4 Security guards must be registered with PSIRA Bidders must provide SAWS with valid Grade B

PSIRA certificate of at least 2 Guards that will

be providing service to the SAWS.

Bidders who comply with the mandatory requirements will be considered for further evaluation.

5.3. Phase 3: Functional requirements

Evaluation of the functional requirements will be done in terms of the criteria as stated in the table below.

Bidders should take note of the Criterion, Weighting & Scoring when responding to this bid.

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Criterion Weight Score

CV of the security personnels 0 = only CV provided

25 10 = CV provided for both with

valid grade B certificates and

Bidders must provide SAWS with CV of at least 2 with less 3 years of

security personnels with the following:

Scope of work: 24-hour monitoring and reaction security services for George Weather office for 3 years. Service provider to utilise currently installed alarm system for remote monitoring and reaction (link existing alarm system to supplier's control security system). Daily physical patrolling required. Reaction personnel must always be in full uniform. Reaction personnel to react to emergencies within at least 15 minutes. Reaction personnel to be within the George area (control room must be within George). Reaction personnel must display proof of identity while on duty. Name tag must be laminated plastic card displaying name, photograph, company name and telephone number, PSIRA registration number and expiry date. Reaction personnel must be in possession of: firearm (validly licensed), torch, black pen, watch, pocketbook, hand cuffs and key/suitable cable ties, bullet resistant vest, response slips or suitable notification of visit, ID card, navigation system/GPS for night shift patrolling, raincoat, driver's license, firearm competency card, cellphone/two-way communication radio linked to control room, company branded vehicle. Contract period 36 months, 24/7/365. Monitor alarm system 24/7/365 from control room in George. Patrol George weather office twice daily (Mondays to Sundays) between 03h00-06h00 and 18h00-22h00. Proof of patrols to be provided with monthly invoice (e.g. guard clocking system report). SAWS to be informed immediately of any unauthorised access/attempted burglaries/burglaries. Keep record of date and time of all alarms/panic buttons triggered, name of guard dispatched, time arrived on site and findings. All guards must be fully uniformed with proper identification. All response/patrol vehicles must be clearly branded and identifiable. SAWS reserves the right to test operation of equipment and monitor reaction time to alarms/panic buttons. Successful provider to also provide maintenance and services to the SAWS alarm system for the duration of the contract.

• Years of experience’ 25 = CV provided for both with
• Valid grade B certificates valid grade B Certificates

and with 3 and more years’

Bidder to provide contactable references (on 0 = None provided or

corporate client letterhead) relevant to the security 25 reference letter/s

monitoring and reaction services provided by the incomplete.

bidder. Reference letters must include the below

information: 10 = 1 Reference provided

meeting all minimum

• Name of corporate client requirements specified
• Contact person with contact details

(telephone number and email address) 15 = 2 References provided

• Brief description of service/s rendered by the meeting all minimum

bidder to the client. requirements specified

• Reference letter must be dated (Not older

than 5 years) 20 = 3 References provided

• Be on company letterhead meeting all minimum
• Signed requirements specified

SAWS reserve the right to contact the references 25 = 4 or more references

provided to ascertain the quality of services rendered provided meeting all

by the bidder. minimum requirements

specified

Control room 25 0 = Information not provided

Bidder to provide SAWS with letter of commitment on 25 = The confirmation letter

company letterhead confirming that control room with George address is

with George address will be provided within 8 weeks provided and control room

upon appointment.

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– Annexure H

to be established within 8

(No award will be provided to bidders without having weeks or less

confirmed existence of the control room)

The SAWS to make physical visit to the suppliers

control room to confirm the existence as part of due

diligence on compliance.

Armed response vehicles 25 0 = Information not provided

5 = Proof of ownership/signed

Bidders to provide list of armed response vehicle to be

lease agreement for 1 used during patrolling.

armed response vehicle

provided

• The proof of ownership or signed lease agreement

10 = Proof of ownership/signed

must be attached if rented

lease agreement for 2-

armed response vehicle

provided

25 = Proof of ownership/signed

lease agreement for 3 or

more armed response

vehicle provided

Total 100

Bidders who score 70% and more will qualify for further evaluation in terms of Price and Specific Goals.

5.4. Phase 4: Price and Specific Goals Evaluation

Bidders who comply with the requirements of this bid will be evaluated according to the preference point

scoring system as determined in the Preferential Procurement Regulations, 2022 pertaining to the Preferential

Procurement Policy Framework Act, Act No .

Points for this RFQ shall be awarded for:

(a) Price; and

(b) Specific Goals (Refer to Annexure F: Preference Points Claim Form).

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The maximum points for this bid are allocated as follows:

Points

Price 80

SPECIFIC GOALS (Refer to Annexure F: Preference Points Claim 20

Form)

Total points for Price and Specific Goals 100

Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000 (Act no ), the

RFQ will be awarded to the bidder scoring the highest points.

6. Due diligence

The South African Weather Service reserves the right to conduct supplier due diligence prior to final award

or at any time during the contract period. This may include site visits, reference checks and requests for

additional information.

• SAWS to conduct inspection of the supplier’s control room upon appointment and date to be arranged with

the successful service provider

• SAWS to conduct inspection of the supplier’s fleet for the purpose of the required service and date to be

arranged with the successful service provider

7. Special conditions of contract

This bid and all contract emanating there from will be subject to the General Conditions of Contract (GCC)

issued in accordance with Chapter 16A of the Treasury Regulations published in terms of the Public Finance

Management Act, 1999 (Act ). The Special Conditions are supplement to that of the General

Conditions of Contract. Where, however the Special Conditions of Contract are in conflict with the General

Conditions of Contract, the Special Conditions of the Contract prevail.

a. Address where services are required.

The successful bidder will be required to render the services at the following address:

South African Weather Service

George Weather Office

George Airport

R404 to Heroldtsbay

George

6530

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Email: [email protected]

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Template: Request for quotation up to R500 000 - Annexure A

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Template: Request for quotation up to R500 000 - Annexure A

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVID (FOR EMES & QSEs) MUST BBE

Submitted in order to qualify for points claimed]

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Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if

Not register as per 2.3 Below.

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Template: Request for quotation up to R500 000 - Annexure A

page of the RFQ.

1.7. The South African Weather Service (SAWS) is not bound to accept any of the offers submitted and

reserves the right to:

1.7.1 Reject bids that are not according to Specifications / Terms of Reference;

1.7.2 Reject bids with incomplete standard bidding documents (SBD’s);

1.7.3 Request further information from any bidder after the closing date of the bid for clarity purposes;

1.7.4 Conduct site inspection/s to verify the infrastructure of bidders before final selection and award;

1.7.5 Not to award the bid if the bid price is not market related;

1.7.6 Not to award the bid to a bidder whose tax matters have not been declared by the SARS to be in

order;

1.7.7 Reject a bid if the bidder has committed a proven corrupt or fraudulent act in competing for any

contract;

1.7.8 Award the bid in totality to one or partially to more than one bidder;

1.7.9 Conduct reference / background checks on bidders and / or individuals to, among other things,

verify information provided by a bidder, confirm a firm’s existence and track record, identify its

owners and affiliations or verify an individual’s educational and professional credentials.

1.8. The South African Weather Service may, prior to award of the bid, cancel the bid if:

1.8.1. Due to changed circumstances, there is no longer a need for the goods or services requested;

1.8.2. Funds are no longer available to cover the total envisaged expenditure;

1.8.3. No acceptable tenders are received;

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Template: Request for quotation up to R500 000 - Annexure A

1.8.4. Due to material irregularities in the tender process.

1.9. Any effort or attempt by a bidder to influence the award decision in any matter may result in the

rejection of the bid.

1.10. Costs incurred by the bidder in respect of attending any briefing / information / site visit /

presentation will be borne by the bidder and the South African Weather Service will not be liable to

reimburse such costs incurred by the bidder or his/her representative/s.

1.11. Cost incurred by the bidder in preparing and submission of any bid proposal will be borne by the

bidder and the South African Weather Service will not be liable to reimburse such costs incurred by

the bidder of his/her representative/s.

1.12. The South African Weather Service shall on receipt of any proposal relating to this bid become the

owner thereof and shall not be obliged to return any proposal.

1.13. The bidders shall indemnify the South African Weather Service against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from the use of the goods or

any part thereof by the South African Weather Service.

1.14. The South African Weather Service reserves the right to request a bidders latest audited financial

statements prior to the award of the bid in order to ascertain financial stability of the bidder. Failure

by a bidder to provide such information upon request may result in the rejection of the bid submitted

by the bidder.

1.15. Subcontracting: Tenderers or contractors must submit proof of subcontracting between the main

tenderer and the subcontractor. Proof of subcontracting arrangement may include a subcontracting

agreement between the main tenderer and the subcontractor.

1.16. The SAWS reserves the right to request final presentation only to the short listed bidders to the

evaluation committee. The shortlisted service providers will be subjected to present their service

offering in line with the bid requirements/scope of work. The SAWS might also conduct site visit to

ensure the firm existence and validate the firm’s proposed capacity/employees and administration

office.

1.17. The service provider must have duly approved operational premises with the necessary

infrastructure to provide services and relevant accreditation by the relevant body. Before the

awarding of the tender a due diligence site visit will be carried out at the premises of the service

provider.

1.18. Supplier Performance Management is viewed by the SAWS as critical component in ensuring value

for money acquisition and good supplier relations between the SAWS and all its suppliers. The

successful bidders shall upon receipt of written notification of an award, be required to conclude a

tool to measure, monitor and assess the supplier‘s performance level and ensure effective delivery

of service, quality and value-add to SAWS’s business. Successful bidders are required to comply with

the above condition, and also provide a scorecard on how their product / service offering is being

measured to achieve the objectives of this condition.

1.19. The SAWS respects your privacy and acknowledge that your submission/s will contain personal

details, which may belong to you, others and / or to your company (Personal Information). By sending

us your submissions, you expressly give us consent to process and further process the Personal

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Template: Request for quotation up to R500 000 - Annexure A

......................................................................................................... hereby declare that I have read and

understood the contents and conditions of this bid and certify that the information furnished is true

and correct. I accept that, in addition to cancellation of a contract, action may be taken against me

should the information provided prove to be false.

Signature: ..................................................................

Date: ..........................................................................

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Pricing schedule services : annexure g

Sbd3.3

Name of bidder: .............................................................................................................................................

or at any time during the contract period. This may include site visits, reference checks and requests for

additional information.

• SAWS to conduct inspection of the supplier’s control room upon appointment and date to be arranged with

the successful service provider

• SAWS to conduct inspection of the supplier’s fleet for the purpose of the required service and date to be

arranged with the successful service provider

1.1.1 Bidders are required to indicate a ceiling price based on

the total estimated time for completion of all phases and

including all expenses inclusive of VAT for the project. R ...........................................................

1.1.2 Any other costs not included in the above price? *YES NO

• If YES, please specify

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Pricing schedule services : annexure g

1.1.3 Cost break-down of ceiling price in 1.1.1

Bidders are required to indicate the cost component/s used for determining the ceiling price as given in 1.1.1 above.

Description Cost (VAT Incl.)

1.1.4 Period required for commencement of the project after acceptance of bid?

1.1.5 Are the rates quoted firm for the full period of the project? YES *NO

1.1.6 *If not firm for the full period, provide details of the basis on which

adjustments will be applied for, for example consumer price index.

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– Annexure H

SBD 3.3 for services (Pricing Schedule)

SBD 4 (Bidder’s Declaration) Completed and signed

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– Annexure H

Tax compliance status system pin code from the south african revenue service (SARS) and if

Tax compliance requirements

Tax Compliance Status (TCS) Pin may be made via e-filing through the SARS website

Tax Compliance Status (TCS) certificate together with the bid

TCS Pin is available but the bidder is registered on the Central Supplier Database (CSD), a

CSD number

CSD number must be provided

CSD registration number must be

Central Supplier Database (CSD), a

Proof of ownership/signed

proof of ownership or signed lease agreement

2. Tax compliance requirements

2.3 Application for a Tax Compliance Status (TCS) Pin may be made via e-filing through the SARS website

2.4 Bidders may also submit a printed Tax Compliance Status (TCS) certificate together with the bid.

separate TCS certificate / Pin / CSD number.

2.6 Where no TCS Pin is available but the bidder is registered on the Central Supplier Database (CSD), a

CSD number must be provided.

lease agreement for 1 used during patrolling.

provided

• The proof of ownership or signed lease agreement

lease agreement for 2

lease agreement for 3 or

Pricing Schedule ......................................................................................................... Annexure G

B-BBEE Minimum Level: 1

Points Allocation: 3 points

B-BBEE Details: P-TEP-005

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Template: Request for quotation up to R500 000 - Annexure A

Part a

Invitation to bid

You are hereby invited to bid for requirements of south african weather service

1 supplier information

The following section must be completed by the bidder. Failure to do so may result in the offer being rejected.

Name of

Bidder

Postal

Address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee status [tick applicable box]

Level level sworn

Verification affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVID (FOR EMES & QSEs) MUST BBE

Submitted in order to qualify for points claimed]

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Are you the

Accredited

Are you a foreign

Representative

Based supplier for

In south

The goods

AFRICA FOR THE Yes No

/Services /works

GOODS Yes No

Offered?

/Services [if yes, answer the

/Works [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south afri

Preference points claim form in terms of the Preferential Procurement Regulations 2022 (SBD 6.1): The applicable preference point system for this tender is the 80/20 preference point system. Points for this tender shall be awarded for Price and Specific Goals. Maximum points: Price 80, Specific Goals 20, Total 100. Specific goals points based on B-BBEE Status Level of Contributor: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant contributor = 0. Failure to submit proof or documentation required to claim points for specific goals will be interpreted to mean preference points for specific goals are not claimed.

Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of

the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

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– Annexure H

1 description

South African Weather Service (SAWS) seek to appoint a suitable service provider for the provision of 24-

hour of Security monitoring and reaction service at the George Weather office, for a period of three (3)

years.

2 introduction

The South African Weather Service (SAWS) is a public entity of the Department of Forestry, Fisheries and the

Environment (DFFE) and derives its mandate from the South African Weather Service Act (No as

amended). The public entity is listed as a Schedule 3A Public Entity in terms of the Public Finance Management

Act (PFMA).

response/reaction services at the George Weather office for a period of three (3) years. The SAWS currently

have the security system that is fully operational such as Alarm system which the supplier will be required to

integrate with the supplier’s own security control room system to ensure effective response/reaction service

during an emergency

4.1 This RFQ calls for the qualifying service provider to render 24-hour monitoring and reaction security services,

for George Weather office, for a period of 3 years.

4.2 The qualifying service provider is expected to utilise the currently installed alarm system to carry out the

remote monitoring and reaction service. (supplier to link existing alarm system to the supplier’s control

security system).

4.3 Service provider will be expected to provide SAWS with daily physical patrolling.

4.4 The reaction personnel must always be in full uniform.

4.5 The bidder must be registered with PSIRA regulatory body

4.6 The reaction personnel are expected to react to the emergency within at least 15 Minutes.

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– Annexure H

4.7 The reaction personnel to be within the George area. (The control room must be within George)

4.8 The reaction personnel must display proof of identity while on duty or while in the SAWS premises.

4.9 The name tag should be in the form of laminated plastic card and should display the following:

• Name,
• Photograph,
• Company name and telephone number,
• PSIRA registration number and the expiry date

4.10 The reaction personnel be in possession of the following:

• Firearm (Validly licensed)
• Torch
• Black pen
• Watch
• Pocketbook
• Hand cuffs and key / Suitable cable ties
• Bullet resistant vest
• Response slips or suitable notification of visit
• ID card
• Navigation system / GPS for night shift patrolling
• Raincoat
• Driver’s license
• Firearm competency card
• Cellphone/two-way communication radio linked to control room
• Company branded vehicle

4.11 The duration of the contract period of 36 months, 24/7/365, the service provider must provide and ensure

compliance to the following:

a) Monitor the alarm system 24/7/365 from their control room in George.

b) Patrol the George weather office twice daily (Mondays to Sundays) between 03h00am to 06h00am

and between 18h00pm to 22h00pm. Proof of patrols conducted must be provided to SAWS by the

service provider together with their monthly invoice, e.g. guard clocking system report.

c) SAWS to be informed immediately of any unauthorised access / attempted burglaries / burglaries.

CV of the security personnels 0 = only CV provided

25 10 = CV provided for both with

valid grade B certificates and

Bidders must provide SAWS with CV of at least 2 with less 3 years of

security personnels with the following:

experience

• Years of experience’ 25 = CV provided for both with
• Valid grade B certificates valid grade B Certificates

and with 3 and more years’

experience

Bidder to provide contactable references (on 0 = None provided or

corporate client letterhead) relevant to the security 25 reference letter/s

monitoring and reaction services provided by the incomplete.

bidder. Reference letters must include the below

information: 10 = 1 Reference provided

meeting all minimum

• Name of corporate client requirements specified
• Contact person with contact details

(telephone number and email address) 15 = 2 References provided

• Brief description of service/s rendered by the meeting all minimum

bidder to the client. requirements specified

• Reference letter must be dated (Not older

than 5 years) 20 = 3 References provided

• Be on company letterhead meeting all minimum
• Signed requirements specified

SAWS reserve the right to contact the references 25 = 4 or more references

provided to ascertain the quality of services rendered provided meeting all

by the bidder. minimum requirements

specified

Control room 25 0 = Information not provided

Bidder to provide SAWS with letter of commitment on 25 = The confirmation letter

company letterhead confirming that control room with George address is

with George address will be provided within 8 weeks provided and control room

upon appointment.

Public Document: Document Template Reference: CFO-SCM-TEMP-002

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Template: RFQ Terms of Reference for services

– Annexure H

to be established within 8

(No award will be provided to bidders without having weeks or less

confirmed existence of the control room)

This bid and all contract emanating there from will be subject to the General Conditions of Contract (GCC)

issued in accordance with Chapter 16A of the Treasury Regulations published in terms of the Public Finance

Management Act, 1999 (Act ). The Special Conditions are supplement to that of the General

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Pricing schedule services : annexure g

Special Conditions of Contract: This bid and all contracts emanating there from will be subject to the General Conditions of Contract (GCC) issued in accordance with Chapter 16A of the Treasury Regulations published in terms of the Public Finance Management Act, 1999. The Special Conditions supplement the GCC; where in conflict, the Special Conditions prevail. Address where services are required: South African Weather Service, George Weather Office, George Airport, R404 to Heroldtsbay, George, 6530.

Mandatory requirements: Bidder must be registered with PSIRA (valid PSIRA Certificate of the company as evidence); bidder must be in good standing with PSIRA (valid letter of good standing); bidder must be in good standing with the Department of Labor (valid letter of good standing from Workman's Compensation/COIDA); security guards must be registered with PSIRA (valid Grade B PSIRA certificate of at least 2 guards that will be providing service to SAWS).

The 80/20 preference point system applies: 80 points for price, 20 for specific goals. Mandatory requirements must be met with evidence; otherwise the bidder is disqualified. Reference letters earn 10 points for one reference meeting minimum requirements, 15 points for more. SAWS may conduct site visits, reference checks, and request additional information.