Supply and delivery of fresh vegetables, fruit and herbs for parliament's four restaurants (daily)

{"closingDate":"04 September 2026","closingTime":"11H00","briefingSession":"{"date":"22 September 2026","time":"11H00","venue":"11H00 (refer to )","is_compulsory":true}"}

Virtual Compulsory Briefing Session: 22 September 2026 at 11H00. A compulsory briefing session shall be held at the date specified in the advertisement.

{"name":"Mr N Ntanjana","email":"[email protected]","phone":null,"department":null,"address":"al extension after the above days, Parliament will request approval"}

9.1. Where a joint venture / partnership submits an offer for this bid, a joint venture / partnership

agreement must be attached, which specifies the names of the companies that have formed

the joint venture / partnership, the name of the joint venture / partnership. Companies that

are members of the joint venture / partnership will be individually required to comply with tax

compliance requirements by the South African Revenue Services (SARS).

9.2. Bidders must certify that the personnel identified in its response to this bid will be the persons

actually assigned to Parliament. Any changes (additions, etc.) in the personnel from those

identified in the response to the bid must be approved by Parliament. Parliament may, at its

discretion, require the removal and replacement of any of the service provider’s personnel

who do not perform adequately. The replacement personnel must meet the same minimum

requirements outlined in this document.

9.3. Prospective bidders may submit their questions to [email protected] or contact the

person assigned to deal with enquiries on the advertisement for this bid.

9.4. Parliament may request bidders to provide additional pricing information to be utilised for

comparative purposes during evaluations.

9.5. Parliament reserves the right to re-appoint or extend the service of the service provider where

there is a natural continuation of assignments.

9.6. Parliament reserves the right to invite shortlisted bidders to make presentations to its

evaluation team.

9.7. Parliament reserves the right not to award this bid in total or part thereof.

9.8. Parliament reserves the right, for purposes of promoting the values of competitiveness and

fairness, not to award the bid to the highest scoring bidder, if such bidder has been awarded

a bid by Parliament or has performed services for Parliament during the last twelve (12)

months prior to the closing date of the bid.

9.9. The successful bidder/s and its employees must comply with Parliament security clearance

and must be willing to sign confidentiality or non-disclosure agreement.

9.10. The successful bidder/s must enter into a formal service level agreement with Parliament

upon appointment and must go through a security clearance screening process.

9.11. The award of the contract will be subject to the successful conclusion of a Service Level

Agreement.

9.12. Only responses from bidders who are registered as a Supplier on National Treasury’s Central

Supplier Database (CSD) in terms of National Treasury’s Instruction Note 4A of 2016/17 will

be considered for award on this RFB.

9.13. In terms of Section 4(1) of the Competition Act No., as amended, an agreement

between, or concerted practice by, firms, or a decision by an association of firms, is prohibited

if it is between parties in a horizontal relationship and if a bidder(s) is/are or a contractor/s

was/were involved in:

i. Directly or indirectly fixing a purchase or selling price or any other trading condition,

27 initial__________

ii. Dividing markets by allocating customers, suppliers, territories or specific types of goods

or services, or

iii. Collusive bidding.

9.14. All relevant clearances and/or memberships must be submitted to Parliament upon the

renewal throughout the duration of the contract.

9.15. All products will only be accepted if they meet the required criteria as indicated in Section 4.

9.16. All products must have an indication of the “best before date” imprinted on the wrap or

container.

9.17. If any deviation is found in the quality of any product as agreed upon according to the offer

provided, the service provider will replace such a product free of charge.

9.18. Upon arrival in the Parliamentary precinct, the delivery team must adhere to all Health &

Safety protocols.

9.19. The vehicle, in which goods are transported, must be clean; sanitized and must not be used

for any other purpose. Bidders must ensure that no other goods will be transported along

others that may contaminate the products.

9.20. Parliament reserves the right to conduct inspection of the premises of the successful bidder/s

and/or butcher/s without prior notification at any working time during the contract period or

prior to entering into a contract. In the event of a deviation being observed, the whole

consignment may be rejected.

9.21. Types of vehicles recommended for delivery should be:

9.21.1. Refrigerated vehicle/s with temperature gauge not exceeding +5oC specifically for fresh

vegetables, fresh fruit and herbs products.

9.21.2. In the event of an urgent delivery, Parliament official will communicate with the successful

bidder/s to indicate the required delivery items, time and date of delivery.

9.22. Dispatching:

9.22.1. The method of transporting the product at the time of dispatch should be such that the

product reaches its destination in a condition, e.g. refrigerated truck. All products must be

transported and received at temperatures not exceeding +5oC.

9.23. Packaging:

9.23.1. Products must be packed as specified under item description.

9.24. The packaging of all products must be free from any leakage/spillage.

9.25. Failure of the successful bidder/s to adhere to the Regulations Governing General Hygiene

Requirements for Food Premises and the Transport of Food and Related Matters and other

applicable legislation will lead to such goods returned at bidder’s own cost and risk.

28 initial__________

Addendum a – references’ template similar to the supply and

Delivery of fresh fruit, vegetables and/or herbs

(To be completed by bidder’s reference with their letterhead and/or stamp)

Bidder’s name: .............................................................................................................

• Professionalism of delivery team members assigned:

Excellent Very Good Good Average Poor

5 4 3 2 1

• Quality of goods supplied:

Excellent Very Good Good Average Poor

5 4 3 2 1

• Punctuality of deliveries:

Excellent Very Good Good Average Poor

5 4 3 2 1

• Compliance with applicable legislation/regulations:

Excellent Very Good Good Average Poor

5 4 3 2 1

• How likely will you contract the company in future should you require similar services:

Excellent Very Good Good Average Poor

5 4 3 2 1

• Overall satisfaction of the service and deliverables received:

Excellent Very Good Good Average Poor

5 4 3 2 1

• Additional value adds and supplementary benefits for using the service provider:

Excellent Very Good Good Average Poor

5 4 3 2 1

............................................................................

Name and position of authorised signatory

Stamp by bidder’s

Reference signature: .........................................................

Company: ..........................................................

Date: ..........................................................

29 initial__________

Addendum b - pricing schedule

Estimated

Item description: Unit of measure: annual Unit price (Year 1): Unit price (Year 2): Unit price (Year 3):

quantities (kg):

1. Fresh Vegetables

1.1. Veg- Asparagus Fresh (P/Kg) - Per kilogram (kg) 20

Packed in bunches

1.2. Veg- Bean Sprouts (P/Kg) - Per kilogram (kg) 22

Packed in 1 Kg clear bags

1.3. Veg- Beans Green (P/Kg) - Per kilogram (kg) 330

Packed in boxes

1.4. Veg- Beetroot (P/Kg) – Per kilogram (kg) 680

Packed in 1 Kg clear bags

1.5. Veg- Brinjals (P/Kg) - Per kilogram (kg) 250

Packed in boxes

1.6. Veg- Broccoli (P/Kg) - Per kilogram (kg) 1200

Packed in boxes

Estimated

Unit of measure: annual Unit price (Year 1): Unit price (Year 2): Unit price (Year 3):

Item description: quantities (kg):

30 initial__________

Bidders are disqualified if they fail to submit all required documentation, which includes completion of all bid documentation and declarations with Commissioner of Oath signatures, and a valid original Tax Clearance Certificate or tax pin that is valid at the closing date. Bidders must attend the mandatory briefing, provide a minimum of three positive references, demonstrate the capacity to supply within 24 hours, have a project manager with at least five years' experience, provide a letter from a reputable financial institution or audited financial statements for the last two years, provide proof of ownership or lease agreement of a refrigerated vehicle, and submit a valid Certificate of Acceptability (COA). Joint ventures must provide a partnership agreement and each member must be tax compliant. Bidders must be registered on the CSD, and the company, its directorship, and personnel are subject to vetting and must meet security clearance requirements.

13 initial__________

Contents

Page

Contents .......................................................................................................................... 14

1 background ............................................................................................................. 15

2 objectives ................................................................................................................ 15

3 purpose of the request for bid (RFB) .................................................................. 15

4 scope of the required service .............................................................................. 16

5 deliverables ............................................................................................................ 16

6 evaluation criteria ................................................................................................ 16

7 the responses ......................................................................................................... 25

8 pricing structure.................................................................................................... 26

9 specific conditions .................................................................................................. 27

Addendum a....................................................................................................29

Addendum b ...................................................................................................................... 30

14 initial__________

Parliament of the Republic of South Africa (hereon in this document “referred to as “Parliament”)

has four restaurants, which requires fresh vegetables, fresh fruit & herbs and during production

daily.

These restaurants provide meals to Presidency, Members of Parliament, Parliamentary Officials,

Members of the public, Government Departments Foreign Dignitaries, etc. on a daily basis.

2. Objectives

The broad objectives of this RFB include:

2.1 To provide prospective service providers with adequate information to understand and respond

to Parliament’s requirements for the supply and delivery of fresh vegetables, fresh fruit & herbs.

2.2 To ensure uniformity in the responses received from each prospective service provider.

2.3 To provide a structured framework for the evaluation of proposals.

3. Purpose of the request for bid (RFB)

3.1. Parliament seeks to identify and appoint suitable service provider/s to supply all kitchens with

fresh vegetables, fresh fruit & herbs for a period of three (3) years, on an as-and-when-required

basis.

3.2. The purpose of this RFB is to contract with a suitably qualified service provider/s with the

requisite capacity to execute this project within the desired quality, scope, timeframe and cost-

effective for Parliament

4. Scope of the required service

4.1. The successful bidder/s shall be expected to supply and deliver fresh vegetables, fresh fruit &

herbs as per specifications below:

4.1.1. Fresh vegetables:

4.1.1.1. All fresh vegetables must be locally produced (in South Africa).

15 initial__________

4.1.1.2. Packed as specified under item descriptions in Addendum B.

4.1.2. Fresh fruit:

4.1.2.1. All fresh fruit must be locally produced (in South Africa).

4.1.2.2. Packed as specified under item descriptions in Addendum B.

4.1.3 Herbs:

4.1.3.1 All herbs must be locally produced (in South Africa).

4.1.3.2 Packed as specified under item descriptions in Addendum B.

5. Deliverables

5.1. At the end of the contract, the appointed service provider/s must have supplied and delivered

the following:

5.1.1. Fresh vegetables (as specified in section 4 above).

5.1.2. Fresh fruit (as specified in section 4 above).

5.1.3. Herbs (as specified in section 4 above).

Bidders must indicate the required delivery items, time and date of delivery for fresh fruit, vegetables and/or herbs. The successful bidder shall supply and deliver as per specifications.

compliance (used to (to be completed by

evaluate bid) bidder)

1.2. Bidders must be able to supply within Provide unique

twenty-four (24) hours of issue of an reference to locate

official purchase order (PO) and as substantiating

specified in section 4 of this document evidence in the bid

response.

2. Bidders’ capacity:

2.1. Bidder must have a manager who will Submission of a details of a Provide unique

manager who will manage manage this project, throughout the reference to locate

this contract.

duration of the contract, with minimum substantiating

of five (5) years’ experience in evidence in the bid

managing projects of this nature.. response

2.2. Bidders must submit one of the Submission of: Provide unique

following to demonstrate their capacity reference to locate a) A letter from a reputable

to execute the project: substantiating financial, or

evidence in the bid i) Letter from a reputable financial

b) Audited or independently response. institution indicating credit agreement

reviewed financial

between the parties, or

statements

ii) Audited or independently reviewed

financial statements for the last two (2)

completed financial years.

2.3. Bidders must submit valid proof of Submission of: Provide unique

ownership in the form of valid reference to locate a) valid proof of ownership in

registration certificate or lease the form of valid substantiating

agreement of a suitable refrigerated registration certificate, or evidence in the bid

delivery vehicle to deliver the goods. b) lease agreement of a response.

suitable refrigerated

requirements for food premises, the

transport of food and related matters.

R638. GN No. June 2018 in

respect of the handling of foodstuffs as

specified in the application

3. Bidders’ experience:

Stage 1 Administrative requirements YES

Stage 2 Mandatory requirements YES

Stage 3 Site inspection YES

Stage 4 Price and preference points YES

16 initial__________

Administrative requirements (stage 1):

9.19. The vehicle, in which goods are transported, must be clean; sanitized and must not be used

for any other purpose. Bidders must ensure that no other goods will be transported along

others that may contaminate the products.

9.20. Parliament reserves the right to conduct inspection of the premises of the successful bidder/s

and/or butcher/s without prior notification at any working time during the contract period or

prior to entering into a contract. In the event of a deviation being observed, the whole

consignment may be rejected.

9.21. Types of vehicles recommended for delivery should be:

9.21.1. Refrigerated vehicle/s with temperature gauge not exceeding +5oC specifically for fresh

vegetables, fresh fruit and herbs products.

9.21.2. In the event of an urgent delivery, Parliament official will communicate with the successful

bidder/s to indicate the required delivery items, time and date of delivery.

9.22. Dispatching:

9.22.1. The method of transporting the product at the time of dispatch should be such that the

product reaches its destination in a condition, e.g. refrigerated truck. All products must be

transported and received at temperatures not exceeding +5oC.

9.23. Packaging:

9.23.1. Products must be packed as specified under item description.

9.24. The packaging of all products must be free from any leakage/spillage.

9.25. Failure of the successful bidder/s to adhere to the Regulations Governing General Hygiene

Page

Contents .......................................................................................................................... 14

1 background ............................................................................................................. 15

2 objectives ................................................................................................................ 15

3 purpose of the request for bid (RFB) .................................................................. 15

4 scope of the required service .............................................................................. 16

5 deliverables ............................................................................................................ 16

6 evaluation criteria ................................................................................................ 16

7 the responses ......................................................................................................... 25

8 pricing structure.................................................................................................... 26

9 specific conditions .................................................................................................. 27

Addendum a....................................................................................................29

Addendum b ...................................................................................................................... 30

14 initial__________

1. Background

Parliament of the Republic of South Africa (hereon in this document “referred to as “Parliament”)

has four restaurants, which requires fresh vegetables, fresh fruit & herbs and during production

daily.

• 5 = Excellent

a) Delivery vehicle/s.

i) Confirm that their refrigerated delivery

• 4 = Very good fleets are clean, calibrated, and strictly

temperature-controlled for all perishables.

b) Confirm that their refrigerated delivery fleets 20

• 3 = Good

are clean for all perishables.

• 2 = Average

c) Hygiene Standards: Require documentation

on their pest control, chemical handling, and

• 1 = Poor employee hygiene practices.

Total 100

Minimum threshold 70

Bidders need to reach a minimum of 70% to qualify to the next stage of

Evaluations (pricing and preference points evaluation).

21 initial__________

Price and preference points evaluation (stage 3):

(a) South African Pricing - The total price must be VAT inclusive and be quoted in South

African Rand (ZAR).

(b) Total price:

(i) All quoted prices are the total price for the entire scope of required services and

deliverables to be provided by the bidder.

(ii) All additional costs as well as cost of delivery, labour, S&T, overtime, etc. must be

included in this bid.

(iii) Parliament reserves the right to negotiate pricing with the successful bidder/s prior

to the award as well as envisaged quantities.

(c) These conditions will form part of the Contract between Parliament and the bidder.

Pricing conditions as specified in par 6.4.1 above by

indicating with an “X” in the “ACCEPT ALL” column,

or

valid Tax Clearance Certificate in order not to invalidate the bid

tax compliance

tax compliance requirements by the South African Revenue Services (SARS)

CSD Report

Central Supplier Database (CSD) in terms of National Treasury’s Instruction Note 4A of 2016/17 will

Proof of Ownership

proof of ownership in

in instant disqualification.

b) A valid and original Tax Clearance Certificate or pin (valid as

B-BBEE Details: 000 (all

applicable taxes included).

23. The value of this bid is estimated to be below R50 000 000 (all applicable taxes

included) and therefore the 80/20 system shall be applicable.

23.1 Preference points applicable for this bid will be 80/20. Points will be awarded for:

(a) Price 80

(b) Specific HDI and/or RDP Goals 20

Calculation of points for HDI and/or RDP Goals

Bidders must complete column 3 to indicate the points they are claiming.

Points will only be awarded to a bidder who has claimed points and who has

supplied the supporting documents as listed in the table below:

Specific goals: Number Points Bidders must supply the

of claimed following documents when

points: by the claiming preference points:

Bidder

HDI goals

Black 5 ID Document/CSD Report

Women 4 ID Document/CSD Report

People with disabilities 3 Medical Certificate/CSD Report

Rdp goals

Youth 2 ID Document/CSD Report

SMMEs 3 Annual Turnover/CSD Report

Locally manufactured 3 Declaration from Manufacturer

product

HDI – Historically Disadvantaged Individual as defined in Parliament’s Preferential

Procurement Policy.

RDP – Reconstruction and Development Programme as defined in the Government

Gazzette Notice No. .

7 initial__________

Discounts

24 When calculating comparative prices, Parliament will take into account any

discounts which have been offered unconditionally.

25 A discount which has been offered conditionally will be implemented when

payment is effected despite not being taken into account for evaluation purposes.

Bid Declaration

26 Only a bidder who has completed and signed the declaration part of the tender

documentation will be considered for preference points.

Visits / Meetings / Inspection

27 As part of the adjudication process Parliament may

is not done from the bidder’s premises

then the bidder must ensure that

supplier/s complies with the afore-

mentioned regulations.

4.2. All products must comply with the Provide unique

quality, packaging and marking reference to locate

requirements as set out in all the substantiating

regulations issued in terms of the evidence in the bid

Agricultural Products Standards Act (Act response.

) and its amendments.

NOTE (1): Parliament reserves the right to verify information provided.

Site inspection (stage 3):

Parliament will visit the service providers’ premises with the objective of verifying facts of the bidders

as contained in their respective bid documents. Bidders that fail to score 70 out of 100 for

this stage will be automatically disqualified from further evaluation:

20 initial__________

Site inspection criteria: weight rating scores

1. Food safety & certification:

• 5 = Excellent

a) Certifications: Valid Food Certifications

• 4 = Very good

should be displayed in the plant

• 3 = Good b) Audits: Most recent third-party facility audit 15

reports and hygiene ratings

• 2 = Average

c) HACCP Plan: Suppliers operate within a

specific food safety management plan.

• 1 = Poor

2. Product quality & specifications:

• 5 = Excellent

a) Product Specifications: Ingredients

• 4 = Very good documented on each product.

b) Allergen Declarations: Allergen handling and

• 3 = Good 25

clear labeling to prevent cross-contamination.

• 2 = Average

c) Consistency Check: Food appearance against

the requirements.

• 1 = Poor

d) COID Letter of Good Standing

8.1. Price must be quoted in South African currency and must be inclusive of Value Added Tax

(VAT) and delivery costs.

8.2. Bidders are further requested to indicate their price in all elements listed on the pricing

schedule (refer to Addendum B).

8.3. Price will be evaluated based on 80 points and applicable formula of calculating points scored

by each bidder.

8.4. The pricing schedule for each category must be completed taking into account inflationary

adjustments.

8.5. Price adjustments will only be considered if there are statutory requirements (e.g. fuel price

adjustments, etc.) and/or unforeseen circumstances (e.g. natural disasters, etc.).

8.6. Bidders must note that the quantities provided are for evaluation purposes only.

8.7. All costs for disbursements must be incorporated into the price offer.

26 initial__________

9. Specific conditions

9.1. Where a joint venture / partnership submits an offer for this bid, a joint venture / partnership

agreement must be attached, which specifies the names of the companies that have formed

the joint venture / partnership, the name of the joint venture / partnership. Companies that

are members of the joint venture / partnership will be individually required to comply with tax

compliance requirements by the South African Revenue Services (SARS).

9.2. Bidders must certify that the personnel identified in its response to this bid will be the persons

actually assigned to Parliament. Any changes (additions, etc.) in the personnel from those

identified in the response to the bid must be approved by Parliament. Parliament may, at its

discretion, require the removal and replacement of any of the service provider’s personnel

who do not perform adequately. The replacement personnel must meet the same minimum

requirements outlined in this document.

9.3. Prospective bidders may submit their questions to [email protected] or contact the

person assigned to deal with enquiries on the advertisement for this bid.

9.4. Parliament may request bidders to provide additional pricing information to be utilised for

comparative purposes during evaluations.

9.5. Parliament reserves the right to re-appoint or extend the service of the service provider where

there is a natural continuation of assignments.

9.6. Parliament reserves the right to invite shortlisted bidders to make presentations to its

evaluation team.

9.7. Parliament reserves the right not to award this bid in total or part thereof.

9.8. Parliament reserves the right, for purposes of promoting the values of competitiveness and

fairness, not to award the bid to the highest scoring bidder, if such bidder has been awarded

a bid by Parliament or has performed services for Parliament during the last twelve (12)

months prior to the closing date of the bid.

9.9. The successful bidder/s and its employees must comply with Parliament security clearance

and must be willing to sign confidentiality or non-disclosure agreement.

9.10. The successful bidder/s must enter into a formal service level agreement with Parliament

upon appointment and must go through a security clearance screening process.

9.11. The award of the contract will be subject to the successful conclusion of a Service Level

Specific conditions include: compliance with SARS requirements, security clearance and confidentiality agreements, no collusive bidding, and replacement personnel must meet the same minimum requirements. Parliament may request additional pricing information. The successful bidder must comply with all specific conditions as per the Specific Conditions of Contract.

Prices must be quoted in South African currency, VAT inclusive, and include all costs (delivery, labour, S&T, overtime, etc.). All products must meet the required criteria as indicated in Section 4. Bidders must reach a minimum of 70% to qualify to the next stage of evaluations.

Stage 1: Compliance. Stage 2: Mandatory requirements (70% minimum). Stage 3: Price and preference points. Preference points for HDI goals: Black (5 points), Women (4), People with disabilities (3). Bidders must provide unique reference for substantiating evidence.