RFQ for sage 300 people payroll and ess training – western cape education sector

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Returnable Documents: False declarations will lead to disqualification of the bid. All declared information will be verified against, available complimentary information/ documents including but not limited to CSD reports.

Iziko Museums of South Africa of 10

Proposals will be evaluated using the applicable 80/20 preference point system. Only

bidders that pass mandatory compliance will proceed to price and specific goals

evaluation.

6. General Principles

• The lowest or only quotation received will not necessarily be accepted.
• Iziko reserves the right to accept or reject any quotation and to withdraw the RFQ at any time

before award.

• The proposal and appended documentation may form the basis of an agreement to be

negotiated and concluded in a formal contract between Iziko and the preferred service provider.

• A mere offer and acceptance shall not constitute a formal contract until the appropriate written

agreement/ project charter has been concluded.

• Any alteration to the RFQ document other than completing bidder details and tendered price

may render the submission non-responsive.

(Full Module)

Iziko South African Museum

25 Queen Victoria Street

Address

Cape Town

8001

Attention Bomkazi Sitshoto-Mtsheke

Site Visit No

Advert Date 07 September 2026

Closing Date and Time for

15 September 2026 @ 11:00 am

Bidders must complete the pricing schedule below. The total price will be used for price evaluation under the

80/20 preference point system.

Bidder price, including

No. Description of Goods or Services Quantity

VAT

1 r

Sub Total R

Vat

3 Total evaluated bid price, including VAT Sum of training interventions R

1 to . This amount will be

used for price evaluation

under the 80/20 preference

point system.

Pricing Notes

1. The Total Evaluated Bid Price will be used to calculate price points under the 80/20 preference

point system (Only amounts captured on this table will be considered).

2. The standardized provisional items are included to allow fair comparison between bidders.
3. No additional costs, disbursements or incidental charges will be paid unless disclosed in the bid

and approved in writing by Iziko before being incurred.

4. Bidders must attach a breakdown of assumptions, resource categories and rates used to

prepare their pricing.

Iziko Museums of South Africa is a Schedule 3A public entity and non-profit organisation,

partly subsidised by the National Department of Sport, Arts and Culture. Iziko brings

together national museums and a Social History Centre situated in the Western Cape under a single governance

and leadership structure. Iziko operates within a public finance environment and must ensure that procurement

and expenditure deliver value for money, support the institution’s mandate, and comply with applicable legislation,

policies and internal controls. In the context of fiscal pressure, constrained resources and heightened governance

expectations, Iziko requires a focused procurement analytics and value-for-money review to identify wastage,

suspicious procurement patterns and opportunities for improvement.

5 Proof of the Service Provider’s accreditation to deliver the course.

6 The Service Provider’s proposed course outlines for the requested training intervention.

Note: Failure to supply any of the compliance documents stipulated may lead to the quote not being

considered.

4. Pricing Schedule

prepare their pricing.

5. Preferential Procurement

Iziko Museums of South Africa of 10

Proposals will be evaluated using the applicable 80/20 preference point system. Only

bidders that pass mandatory compliance will proceed to price and specific goals

evaluation.

CSD report

CSD reports

Central Supplier Database report that is not older than the advert date with supplier

False declarations will lead to disqualification of the bid. All declared information will be verified against

4. Pricing Schedule

Bidders must complete the pricing schedule below. The total price will be used for price evaluation under the

Points Allocation: 90 points

B-BBEE Details: n Victoria Street

Address

Cape Town

8001

Attention Bomkazi Sitshoto-Mtsheke

Site Visit No

Advert Date 07 September 2026

Closing Date and Time for

15 September 2026 @ 11:00 am

Submission

Quotes / proposals and accompanying documentation must be emailed to SCM:

Method of Delivery [email protected], Ismail Davids [email protected] and Norma Louw

[email protected]

Contact: Bomkazi Sitshoto-Mtsheke on 27 (0) 21 481 3992 or

Technical Enquiries [email protected] and Joni Augustine on +27 (0) 21 481 3986 or

[email protected]

Name of Company

CSD Supplier Number (MA Number)

B-BBEE Status Level of Contribution

Quote Price (Incl. VAT)

Signature

Iziko Museums of South Africa of 10

1. Background to Iziko

Iziko Museums of South Africa is a Schedule 3A public entity and non-profit organisation,

partly subsidised by the National Department of Sport, Arts and Culture. Iziko brings

together national museums and a Social History Centre situated in the Western Cape under a single governance

and leadership structure. Iziko operates within a public finance environment and must ensure that procurement

and expenditure deliver value for money, support the institution’s mandate, and comply with applicable legislation,

policies and internal controls. In the context of fiscal pressure, constrained resources and heightened governance

expectations, Iziko requires a focused procurement analytics and value-for-money review to identify wastage,

suspicious procurement patterns and opportunities for improvement.

2. Request for quotation for:

We would like to nominate the following five delegates for Sage 300 People Payroll and Employee Self-Service

(ESS) training, which should include ESS functionality, payroll report extraction and reporting processes for the

below

Method of Delivery [email protected], Ismail Davids [email protected] and Norma Louw

[email protected]

Contact: Bomkazi Sitshoto-Mtsheke on 27 (0) 21 481 3992 or

Technical Enquiries [email protected] and Joni Augustine on +27 (0) 21 481 3986 or

[email protected]

• The lowest or only quotation received will not necessarily be accepted.
• Iziko reserves the right to accept or reject any quotation and to withdraw the RFQ at any time

before award.

• The proposal and appended documentation may form the basis of an agreement to be

negotiated and concluded in a formal contract between Iziko and the preferred service provider.

• A mere offer and acceptance shall not constitute a formal contract until the appropriate written

agreement/ project charter has been concluded.

• Any alteration to the RFQ document other than completing bidder details and tendered price

may render the submission non-responsive.

efforts, skill and knowledge in an activity for the execution of a contract.

Iziko Museums of South Africa of 10

3.3. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications,

prices, including methods, factors or formulas used to calculate prices, market

allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win

the bid and conditions or delivery particulars of the products or services to which this bid invitation relates.

3.4. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

3.5. There have been no consultations, communications, agreements or arrangements made by the bidder with

any official of the procuring institution in relation to this procurement process prior to and during the bidding

process except to provide clarification on the bid submitted where so required by the institution; and the

bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.6. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition

Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the

Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for

criminal investigation and or may be restricted from conducting business with the public sector for a period

not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No

or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA

SCM instruction /22 on preventing and combating abuse in the supply chain

4.3. Name of company/firm: ...............................................................................

4.4. Company Registration number: ..................................................................

4.5. Type of company/firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

Iziko Museums of South Africa of 10

4.6. I, ........................................................................ the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1

of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses, or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business

from any organ of state for a period not exceeding 10 years, after the audit alteram partem (hear

the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................