Supply and delivery of medium grade vermiculite and vermiculite cement mixture – 3-Year contract

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Bids must be submitted in the prescribed manner before the closing time. The returnable documents required include the completed and signed SBD forms and any other documents specified in the tender pack. Bids received after the closing time will be disqualified.

No specific evaluation criteria (e.g., 80/20 or 90/10 preference point system, functionality thresholds, or minimum qualifying scores) are stated in the available document.

The tender is for the supply and delivery of medium grade vermiculite and vermiculite cement mixture over a period of 3 years. No further technical specifications (quantities, packaging, delivery schedule, or standards) are stated in the available document.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading, or local content) are stated in the available document.

The South African Nuclear Energy Corporation (Necsa), a state-owned company, requires the supply and delivery of medium grade vermiculite and vermiculite/cement mixture for its Liquid Effluent Management Services (LEMS) at Pelindaba. The material is used in the Medium Active effluent concentrate solidification process. The contract is for a period of 3 years. Delivery quantities and dates are intermittent, subject to operational needs. The bid is subject to the Preferential Procurement Policy Framework Act and Regulations 2022, the General Conditions of Contract (GCC), and any special conditions.

Closing date: 14 October 2026, 11:00am. Bid validity period: 90 days from closing date. Clarity-seeking questions must be submitted at least three working days before closing date.

Enquiries: Mr. Buyani Nsibande, email [email protected], tel +27 (0) 12 305 6072. Site access arrangements: contact the Necsa Contact Person for this bid (details not provided in the document).

Bids must be deposited in the bid box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba, Brits Magisterial District, Madibeng Municipality, North West, 0240, by the closing time. The bid response must be limited to 400mm x 100mm x 150mm to fit the tender box aperture. Submit two separate sealed envelopes: Envelope One (Technical Proposal) and Envelope Two (Pricing Proposal). Envelope One must include four hard copies (one original and three copies) and one electronic copy (disk or memory stick); no pricing information in Envelope One. Envelope Two must include two hard copies (one original and one copy) and one electronic copy, and all compulsory returnable documents. All copies must be signed by an authorised person in black ink, with each page initialled. All costing and information must be typed and signed; no handwritten pricing accepted. Late bids will not be considered. Returnable documents include: Bidder's Information (Paragraph 7), original good standing letter from SARS or tax compliance PIN letter, price breakdown, SBD 1, SBD 3.1, SBD 4, SBD 5, SBD 6.1, SBD 7.1, SBD 8, SBD 9, Necsa Terms and Conditions, Necsa Confidentiality Agreement, Necsa Alcohol and Drug Control Policy, and Necsa Safety, Health and Environmental Policy. Consortium or joint venture members must each submit valid tax clearance certificates.

Evaluation proceeds in two stages. First, hurdle requirements (pass/fail): compliance with technical specification LE-PUR-0001; if operating as an agency, submission of manufacturer's (OEM) authorisation letter; proof of a quality management system equivalent to ISO 9001:2015. Failure of any hurdle results in automatic disqualification. Bidders must score at least 80 out of 100 on the technical/functional evaluation to be considered responsive. Technical/functional scoring (100 points total): relevant experience in production and supply of similar products (70 points: over 8 years = 70, 4-7 years = 30, 1-4 years = 10, less than 4 years = 0); references for supply of products containing vermiculite and vermiculite/cement mixtures (10 points: more than 3 references = 10, 2-3 = 6, less than 2 = 2, none = 0); delivery period from receipt of partial order (20 points: within 2 weeks = 20, 3-6 weeks = 10, 6-10 weeks = 5, no schedule = 0). Thereafter, price and specific goal are evaluated under the 80/20 preference point system (PPPFA). Price scores out of 80 using the prescribed formula; specific goal scores out of 20 based on black ownership: 100% black ownership = 20, at least 51% = 15, more than 40% but less than 51% = 10, more than 0% but less than 40% = 5, 0% = 0. Bidders failing to submit proof of specific goal may score 0 for that component but are not disqualified. Contract awarded to highest total points, subject to market-related price negotiation.

Scope: Supply and delivery of medium grade vermiculite and vermiculite/cement mixture for the Medium Active effluent (MA) concentrate solidification process at Necsa's Liquid Effluent Management Services (LEMS), Pelindaba. Delivery quantities and dates are intermittent, subject to production at other facilities. Compliance with purchase specification LE-PUR-0001 (most recent revision) is mandatory; no deviations allowed. Preferred supplier must demonstrate compliance and perform a test run with three prototype drums supplied and filled by LEMS, filled with the proposed medium per LE-WIN-0136, cured for at least 4 weeks, then sectioned to verify immobilisation. Anticipated Bill of Quantities (variance ±30%): Cement/Vermiculite mix: 1,500 bags of 25kg each = 37,500 kg/annum (3 bags per drum, 500 drums/annum); Vermiculite: 200 bags of 8kg each = 1,600 kg/annum (1 bag per 2.5 drums, 500 drums/annum). Bidder must provide a detailed product manufacturing schedule including lead times, from contract award. Bidders must identify any omissions from the scope and include them in the price.

Bidders must submit a solvency statement signed by a qualified authority confirming the financial position is sound and the company can mobilise resources for contract execution. Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices) with a price breakdown. No other financial thresholds or guarantees are stated.

Pre-qualification (automatic disqualification if not met): compliance with technical specification LE-PUR-0001; OEM authorisation letter if operating as an agency; proof of ISO 9001:2015 or equivalent quality management system. Mandatory compliance documents: valid SARS tax clearance (original good standing letter or PIN letter); B-BBEE certificate or ownership documentation (for specific goal points); SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 5 (National Industrial Participation Programme), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination). Consortium/Joint Venture members must each have valid tax clearance. Successful bidder must register as a Necsa supplier if not already registered. Site access requires valid identification; foreign citizens must submit passport copy at least 4 weeks before site entry.

The tender is for the supply and delivery of medium grade vermiculite and vermiculite cement mixture over a period of 3 years. The document text also contains a description referring to 'Fall Protection Planning services for 36 months period', which appears to be an error in the source document.

Bidding procedure enquiries: Mr Buyani Nsibande, telephone 012 305 6072, email [email protected].

Bids must be delivered to the bid box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba, by 11:00 on 14 October 2026. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. The successful bidder must complete and sign the SBD 7 contract form. Returnable documents include: signed Invitation to Bid (SBD 1), SBD 3.3 Pricing Schedule, SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 6.2 Declaration for Local Production and Content (if applicable), SBD 8 Declaration of Past SCM Practices, SBD 9 Certificate of Independent Bid Determination, proof of authority to sign (e.g. company resolution), SARS Tax Compliance PIN or CSD number, and B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Failure to provide or comply with any required particulars may render the bid invalid.

The 80/20 preference point system applies for requirements up to R50 million; the 90/10 system applies above R50 million. Points are awarded for price and specific goals. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must not be persons in the service of the state, nor companies or close corporations with directors or members who are persons in the service of the state. Bidders must be tax compliant and provide a SARS Tax Compliance PIN or CSD number. B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to claim preference points.

Supply and delivery of medium grade vermiculite and vermiculite cement mixture over a period of 3 years. The tender record describes the scope as 'Fall Protection Planning services for 36 months period', but the tender title and description indicate the supply of vermiculite products; the document text is inconsistent on this point.

Pricing schedule (SBD 3.3) must be completed. Offer validity period is to be stated in days from the closing date of the bid. Prices must include all applicable taxes.

Bidders must be registered on the Central Supplier Database (CSD) or provide a SARS Tax Compliance System PIN. Each party in a consortium, joint venture, or sub-contractor arrangement must submit a separate TCS certificate/PIN or CSD number. Foreign suppliers must complete the questionnaire regarding RSA presence and tax liability. B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) required to claim preference points.

The tender covers the supply and delivery of medium grade vermiculite and vermiculite cement mixture over a period of 3 years.

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Returnable documents: all standard NECSA forms (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9) must be completed, signed and submitted with the bid. A valid original SARS tax clearance certificate must be submitted before award. Bids must be submitted by the closing time; late bids are disqualified.

Bidders must hold a valid SARS tax clearance certificate (original) submitted before award. Bidders must be able to enter into a contract governed by South African law. Bidders must not be insolvent or under judicial management. Bidders must not have any conflict of interest as per the declaration of interest form. No contract will be concluded with any bidder whose tax matters are not in order.

The tender is for the supply and delivery of medium grade vermiculite and vermiculite cement mixture over a period of 3 years. The contract is governed by NECSA's standard terms and conditions for the supply of goods or services.

Fees are set out in the Pricing Schedule (Annexure E of the SLA). Payment is made after full performance and acceptance of deliverables. Monthly statements with original invoices are submitted by the last day of the month; payment within 30 days of a correct statement.

Payment terms: NECSA pays fees as set out in the Pricing Schedule (Annexure E of the SLA) after full performance and acceptance of deliverables. The service provider submits a monthly statement by the last day of the month with an original invoice; payment is made within 30 days of a correct statement. NECSA may retain 10% of the contract value as a retention fee, paid within 3 months of receipt of goods/services and issue of acceptance certificate. Penalties for late delivery are calculated per the Penalty Formula (Annexure D of the SLA).

Bidders must have a valid SARS tax clearance certificate (original) submitted before award. Bidders must not be insolvent or under judicial management. Bidders must complete and submit the required standard forms (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9) as applicable. No contract will be concluded with a bidder whose tax matters are not in order.

The contract includes standard terms and conditions covering definitions, application, agency, assignment, subcontracting, indemnity, insurance, fees and payment, reports/deliverables, amendments, penalties, impossibility of performance, project plan variation, delays, force majeure, confidentiality, ownership and intellectual property, dispute resolution, breach, termination for insolvency, notices, non-solicitation, relaxation, validity and severability, variation, warranties, applicable law, governing language, and taxes and duties.

NECSA will evaluate deliverables against requirements. NECSA has a 7-day evaluation period to verify that reports/deliverables conform to requirements. If a nonconformity is found, the service provider must correct it at its own expense, and NECSA gets an additional 7-day verification period. If NECSA does not notify of acceptance, deliverables are deemed accepted after the evaluation period.