Supply of locally manufactured goods to ntcsa with local content and b-bbee requirements

{"name":"MS Teams","email":null,"phone":null,"department":null,"address":"tions of Tender which may be"}

Returnable Documents: The five-working-day period stated above does not apply to proof of CIDB contractor grading., Where CIDB registration and grading are applicable, proof must be submitted by the tender closing, (Shall be used in conjunction with strategy), Construction Program/technical 20

Bidders must be eligible to do business with Eskom and not under any restriction. Tenderers must not subcontract 100% of the scope of work. Bidders must complete and submit the mandatory returnables including the Acknowledgement Form, the signed Form of Offer, the Local Content Declaration (SBD 6.2) with Annex C, and the Confidentiality Agreement. The tender must be submitted by the closing time via the specified method (Eskom Tender Bulletin e-tendering or physical tender box). Bidders must comply with the local production and content requirements as stipulated in the designated sectors, with the minimum threshold to be specified in the bid documents. The Safety Officer must be registered with SACPCMP.

Cell B4: PROJECT LOCATION: APOLLO CONVERTER STATION SUBSTATION

I. National Transmission company south africa SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2021/539129/30 [hereinafter referred to as “the Disclosing Party”.

of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______%

_______________________________ _______%

3. Does any portion of the goods or services offered have any imported content?

(Tick applicable box)

Yes NO

3..1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by

SARB for the specific currency at 12:00 on the date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za

Indicate the rate(s) of exchange against the appropriate currency in the table below (refer

to Annex A of SATS 1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

4. Where, after the award of a bid, challenges are experienced in meeting the stipulated minimum

threshold for local content the dti must be informed accordingly in order for the dti to verify and

in consultation with the AO/AA provide directives in this regard.

Local content declaratio

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

SOC Ltd, Reg No 2021/539129/30

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Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

-Refer to “Safety

and Health”

folder

1.1.37 Environmental Attached Y √

-Refer to Separately

“Environmental”

folder

1.1.38 Due Diligence / N √

financial analysis

Audited Financial

Statements of the

tenderer for the

previous 18

months, or to the

extent that such

statements are

not available, for

the last year.

In the case of a

joint venture or

special purpose

vehicle (SPV)

specially formed

for this tender,

audited financial

statements for

each participant

in the JV / SPV

must be

submitted.

Start-up

enterprises

formed within the

last 12 months

are not required

to submit audited

financial

statements, but if

successful in this

enquiry; will be

required to

furnish

statements for the

first year once

available.

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Effective Date July 2024

Review Date July 2027

Documents required under functionality/techinical criteria

1.1.39 Functionality / Attached Y √

Technical Separately

-Refer to

“Technical”

Folder

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Identifier

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Effective Date July 2024

Review Date July 2027

1.2. Tender Data

The Tender Data makes several references to the Standard Conditions of Tender and in those instances,

the clause numbers are referenced hereunder. If the Standard Conditions of Tender are not attached to

the enquiry, then tenderers are required to download this from www.ntcsa.co.za. The “Tender Data” as

detailed herein shall take precedence over the Standard Conditions of Tender in the event of any

ambiguity or inconsistency between the two documents.

Clause Number from Standard

Tender Data

Conditions of Tender

1.1 Parties The Employer is NTCSA SOC Ltd

The NTCSA Representative is:

Name: Refiloe Mabula / Matidi Seabela

Tel: +27 11 800 5003

E-mail: [email protected] / [email protected]

1st Escalation: Procurement Manager

Name: Takalani Nemavhulani

Tel: +27 11 800 3198

Email: [email protected]

2nd Escalation: Middle Manager

Name: Frans Pooe

Tel: +27 11 800 5661

Email address: [email protected]

1.3 Enquiry documents The Invitation to tender number is: E3574NTCSAMWP

See the content list above for the enquiry documents.

1.4 Type of enquiry This enquiry is an open invitation to tender

1.6 NTCSA's rights to accept or The tender shall be for the whole of the contract.

reject any tender

2.1 Eligibility Tenderers (whether a single company or an incorporated or

unincorporated joint venture or consortium) must meet the eligibility

criteria stated in the Tender Data. The tenderer, or any of its

principals, must not be under any restriction to do business with

NTCSA or State-Owned Companies.

Tenderers are ineligible to submit a tender if:

1. Tenderers have the nationality of a country on any international

sanctions list. A tenderer shall be found to have the nationality of

a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size (The

upload size per document is 500 megabytes and total submission

is restricted to 4 gigabytes).

3. Tenders submitted by a joint venture or consortium where the

JV/consortium agreement does not explicitly state that the parties

of the JV or consortium shall be jointly and severally liable for the

execution of the Contract in accordance with the Contract terms.

4. A Tenderer must not have a conflict of interest. All Tenderers

found to have a conflict of interest shall be disqualified. Prima facie

evidence that a tenderer has a conflict of interest with one or more

parties in this [tendering/RFP] process is:

(a) they have a controlling partner or majority shareholder in

common; or

(b) they have a relationship with each other, directly or through

common third parties, that puts them in a position to have

access to information about or influence on the tender of

another tenderer, or to influence the decisions of the Employer

regarding this bidding process;

5. Tenders signed by non-authorised persons.
6. Any tenderer that is restricted by National Treasury.
7. Any tenderer on the Tender Defaulters list.
8. A tenderer that sub-contracts 100% of the Scope of Work.
9. Flagged suppliers.

Ineligible of the flagged suppliers/tenderers will be due to the

following reasons:

a) Those suppliers implicated in serious misconduct by the Zondo

Report or the SIU pending the finalisation of supplier disciplinary

measures against these suppliers; and

b) Other suppliers implicated in serious misconduct and a breach of

the Eskom Supplier Integrity Pact by a forensic report or other

source of credible information, such as the SAPS, the NPA, the

SIU or other related source.

c) List of Restricted Suppliers and Defaulters as per PRECCA as

issued by National Treasury

The implications of this “flag” are as follows:

o No new contracts or extension of existing contracts may be

awarded to the supplier pending finalisation of supplier disciplinary

processes against the supplier. Where a As such, the supplier’s

bid should be removed from any tender evaluation at the “eligibility”

or “compliance” assessment stage of the evaluation.

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

NTCSA will disqualify tenderers that are found not to have met

the eligibility criteria.

2.2 -2.5 Tender Closing The deadline for tender submission is:

Date: 21 October 2026

Time: 10:00 AM (SAST)

Tenders are uploaded via NTCSA Tender bulletin site on the

Eskom E- tendering .9 Submitting a tender -Original For Electronic Tender Submissions:

tender and copy

The tenderer must upload the tender via NTCSA Tender bulletin site

on the Eskom E- tendering page. The documents need to be upload

under the folder Technical, Commercial, Financial, and other.

All documents need to be submitted in a PDF format (The upload size

per document is 500 megabytes and total submission is restricted to 4

gigabytes). The price list needs to be submitted in PDF and a copy in

excel format.

No Zip/condense files can be uploaded

No hard copy will be accepted

If for some reason you resubmit your tender, then the latest version of

the tender submitted will only be accepted and all previous

submission/s will be null and void.

Please ensure that the submission status is indicated as complete.

Supplier Help Manual guide and video can be found on Eskom E-

Tendering .12 Tender Validity Period The tender validity period is 90 days.

NTCSA may extend the validity period for a specified additional

period. Should extension of validity be required by NTCSA,

tenderers agreeing to the request will not be required or

permitted to modify a tender. If a tenderer modifies a tender, such

a tender will be disqualified from the tender process.

2.15 Site visit and/or clarification A Non-Compulsory site clarification will be held on:

meeting

Date: 29 September 2026

Venue: NTCSA Apollo Converter Station (CS) Substation

Adress: The Farm Witkoppies JR 393 Olifantsfontein 1665

Time: 09:00 AM (SAST)

GPS Coordinates: S25° 55.239’ E28° 16.753’

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

Note: Failure to attend the non-compulsory site visit will not result in

your tender being disqualified.

Special Requirements:

All personnel visiting the venue must wear the relevant PPE (i.e.,

safety shoes and hard hats) and adhere to NTCSA Lifesaving rules.

Tenderers will also be required to bring their identity documents on

the day of the site visit to be granted access to the premises.

And

A Non-Compulsory Virtual clarification will be held on:

Date: 02 October 2026

Venue: MS Teams (Virtual)

Time: 09:00 AM (SAST)

Meeting Link:

https://teams.microsoft.com/meet/365125571303367?p=oeJEl77PliZ

w6r2yun

Meeting ID: 365 125 571 303 367

Passcode: H34kg9Qo

2.16 Seeking clarification The tenderer will notify NTCSA of any clarifications required before

the closing time for clarification queries, which is 10 working days

before the deadline for tender submission. This includes the requests

for extension for tender closing date.

Any addenda or clarifications to the Invitation to Tender (ITT) will be

posted on the e-tender portal and the Tender Bulletin. Tenderers must

review these platforms for updates before finalizing their bid

submissions. NTCSA will not be responsible for any disadvantages or

disqualifications resulting from Tenderers not accessing the latest ITT

information.

2.22 Alternative tenders Alternative tenders are not allowed.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award, and in that instance, will

need will to ensure that all materials delivered to NTCSA are labelled

in line with NTCSA’s labelling specifications as may be stipulated.

Where cataloguing is a requirement, the Pricing Schedule must also

include a line item for cataloguing, which tenderers are required to

quote for. NTCSA will pay for the cataloguing.

2.34 Provision of Security for Where applicable, at the negotiation stage, the provision of security

Performance for performance in the form of a performance bond or a demand

guarantee is a requirement, the tenderer must select a minimum of

two (2) financial institutions that it is likely to approach from the list

provided of NTCSA-approved financial institutions.

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

Kindly refer to: “LIST OF PREVETTED GUARANTORS - Aug2026”

in enquiry pack for list of NTCSA-approved financial institutions.

3.4 Tender Opening For E-tendering. There will be no public opening of tenders. Tenders

will be downloaded electronically.

3.5 Prices to be read out or not Prices will not be read out.

3.9 Basic Compliance Basic compliance with this enquiry requires a tenderer to meet all the

following requirements:

Basic compliance for this invitation to tender are:

1. Meet the eligibility criteria for a tenderer
2. Submit a complete tender with commercial, financial and

technical information

3. Submission of the mandatory commercial tender returnables

as at stipulated deadlines.

For E-Tendering, a tenderer’s failure to have submitted/uploaded

tender documents will render the tender non-responsive.

3.10 Mandatory tender returnables A tenderer that does not submit mandatory documents or the

complete information required in mandatory documents by the

deadlines stipulated in the Tender Returnable section will be deemed

non-responsive.

3.13 Functionality requirements Functionality requirements are applicable.

The following criteria will be applicable for this transaction under

functionality criteria:

Criteria Criteria Weighting

Construction Program /

20%

Technical Schedule

Method Statement 30%

List of Subcontractors 10%

List of Tools, Plant and

10%

Machinery

Relevant Previous Project

20%

Completed

CV and Qualification of Key

10%

Personnel

Total 100%

Minimum Threshold 70%

*Refer to the attached detailed Technical Evaluation document

(240-170000109 – Rev 5) for more information.

NB: Tenderers who do not meet the minimum threshold of 70%

for functionality scoring will be disqualified.

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Identifier

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Effective Date July 2024

Review Date July 2027

3.14 Evaluation of Price Prices will be evaluated as follows:

1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity

schedule’

4. Adjusted for any other acceptable variations, deviations, or

alternative tenders submitted; and

5. Making a comparison of the Net Present Value of each

adjusted tender based on the tendered programme

(if provided) and prices, on the estimated effect of Price

Adjustment Factors and rate of exchange fluctuations (if

applicable) and on other evaluation parameters relating to

uncertainty and risk, where applicable.

6. Unconditional discounts will be taken into account for

evaluation purposes.

7. Conditional discounts will not be taken into account for

evaluation purposes but will be implemented when

payment is effected.

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. NTCSA will add the score from Pricing and Specific

Goals together and rank the suppliers from the highest to the lowest.

B-BBEE Status Level of Number of points

Contributor (80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-Compliant 0

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Identifier

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Effective Date July 2024

Review Date July 2027

3.2 Objective Criteria (applicable) Objective criteria are applicable.

Please note that NTCSA may award the contract to a tenderer

other than the highest scoring if objective criteria justify the

award.

The following objective criteria apply to the enquiry:

The inclusion of objective criteria is not mandatory but a condition for

contract award. If the tenderer does not meet objective criteria; it may

lead to the second-ranked tenderer being recommended for

award.

Designated Sectors

When applicable the following stipulated minimum threshold for Local

Production and Content must be achieved in full by the tenderer

Yes NO

a) Is this Commodity or part of it a  ☐

Designated Sector?

Please indicate below Designated

Components

Construction Bank

Danske Bank A/S

ING Bank NV

Macquarie Bank Ltd

Mizuho Bank Ltd

Mizuho Corporate Bank Ltd

SACE SpA

Siemens Financial Services

Business name/JV: _______________________________________________________

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers submit tender documents at various Eskom tender offices. eTendering system replaces the manual or physical submission of tender documents at various Eskom tender offices. eTendering system in a nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will be required to register their details before they can be granted access to the eTendering system. An OTP (one time pin) will be sent to both their cell phone and email address.

Non - Compulsory Clarification meeting - E3574NTCSAMWP

| |

Construction Contract

Between NATIONAL TRANSMISSION COMPANY SOUTH

AFRICA SOC Ltd

(Reg No. 2021/539129/30)

and

for The Apollo CS Water Deluge and Tank Replacement

project

Closest Junction: 43rd Street and Plane Road, Bronkhorstspruit Outlying

Apollo converter-station (cs) substation water deluge system and 1 million litre (ml) tank replacement project – civil works

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the

Construction Skills Development 0.00%

Goal % (CSDG)

If the answer above is Yes, it will then be mandatory for contract award

Mandatory CIDB Grading: 5CE or higher

2.3 National Industrial Participation Programme

Eskom will implement the NIPP requirement, which determines that the contractor/supplier

must contact the Department of Trade, Industry and Compe

Apollo Substation is an electrical substation in the City of Ekurhuleni Metropolitan Area. Access is

restricted, only with permission. Apollo Substation is situated nearby to Rietvlei. It is in the

Olifantsfontein area in Gauteng.

The proposed project is part of the refurbishment and/or maintenance of the Apollo Converter Station

(CS). This Internal environmental management programme (EMPr) describes the proposed

mitigation measures that are in line with the defined scope of work. The project focus on the following.

Apollo CS - Deluge System Water Storage Tank Replacement: The aim of the project is based

on the importance of ensuring a reliable network in support of Eskom NTCSA’s service delivery goals

in terms of customer satisfaction and continuity of supply. Replacing the Apollo CS Deluge System

Water Storage Tank will ensure a reliable and efficient supply to customers by reducing the risk of

having uncontrolled fire at Apollo CS Grid HV yard should a fault occur either on the transformers or

reactors.

It shall, therefore, be noted that should new aspects and impacts arise in addition to what has been

outlined below, this document may be amended or appointed Principal Contractor shall develop

project and/or site-specific method statements / safe work procedures that will detail specific aspects

and impacts associated with such significant activities.

2. Supporting Clauses

2.1 Scope of the EMPr

NB: This EMPr document only caters for the scope of work contained in it. Any activities outside the

given scope of work will need to be addressed through the correct process (i.e., method statements

or safe work procedure for any other significant activities).

2.1.1 Purpose

This EMPr has been compiled to address the potential environmental impacts that might occur during

the implementation of the above-mentioned project. This document serves as the environmental

specification to NTCSA personnel and Contractors with regards to addressing the environmental

issues identified prior to and during the construction phase. It is the responsibility of the Project

Manager (PM), Contractors and the Environmental Practitioners to ensure compliance with all the

environmental requirements in this document, Environmental Requirements for Contractors and/or

Suppliers Standard as well as the relevant compliance obligations.

This EMPr should also ensure the sustainable management of the environment whilst replacement

of Deluge Water Storage Tank are undertaken. It shall be noted that the works only going to happen

at identified portions of the substation that may not be changed. This EMPr must be viewed as a

contractual document to which all NTCSA personnel and contractors involved should adhere to.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it

is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without

the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Environmental Management Programme for Unique Identifier: 240-131566734

Replacement of Apollo CS Deluge Water System Revision: 3

Tank

Page:

2.1.2 Applicability

This document shall apply to Eskom NTCSA Project Delivery and Contractors contracted to work on

the Replacement of Apollo CS Deluge Water System Tank.

2.1.3 Effective date

This EMPr is effective as from the date of signature.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] ISO 14001 Environmental Management System

[3] 240-180100134 Environmental Requirements for Contractors and /or Suppliers

These documents are indispensable for the application of this document, i.e., documents to be used

together with this document.

2.2.2 Informative

[4] National Environmental Management Act, 1998 (NEMA) (Act No ), and all

amendments and supplementary listings and/or regulations.

[5] Environment Conservation Act, 1989 (ECA) (No ) and amendments.

[6] National Environmental Management: Waste Act, 2008 (NEMWA, Act ).

[7] National Environmental Management: Biodiversity Act, 2004 (NEM:BA) (Act No. )

and amendments.

[8] National Forest Act, 1998 (NFA) (No ).

[9] National Veld and Forest Fire Act, 1998 (Act No. ).

[10] Conservation of Agricultural Resources Act, 1983 (CARA) (Act No. ) and

amendments.

[11] National Heritage Resources Act, 1999 (Act ).

[12] National Water Act, 1998 (Act ).

[13] The Occupational Health and Safety Act, 1993 (Act No. ).

[14] The National Fencing Act, 1963 (Act No ) as amended by Act .

[15] The National Environmental Management: Protected Areas Act, 2003 (Act No. ) and

it’s Regulations.

[16] The National Environmental Management: Air Quality Act, 2004 (Act ).

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it

is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without

the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Environmental Management Programme for Unique Identifier: 240-131566734

Replacement of Apollo CS Deluge Water System Revision: 3

Tank

Page:

[17] South African National Standard (SANS) 10228 – The identification and classification of

dangerous goods.

2.3 Definitions

Include all definitions applicable to this document, in alphabetical order. Explain all terms used,

including documents, titles and departmental references that may cause confusion if not explained.

Definition Explanation

Construction work The erection, maintenance, alteration, renovation, repair, demolition or

dismantling of or addition to a building or any similar structure

The installation, erection, dismantling or maintenance of a fixed plant where

such work includes the risk of a person falling

The construction, maintenance, demolition or dismantling of any bridge, dam,

canal, road, railway, runway, sewer or water reticulation system or any similar

civil engineering structure

Contractor The Contractor has overall responsibility for ensuring that all work, activities,

and actions linked to the delivery of the contract, are in line with the

Environmental Management Programme and that Method Statements are

implemented as described

Works The works to be executed in terms of the Contract

2.4 Abbreviations

Provide explanations of terms and abbreviations including documents, titles and departmental

references that may cause confusion if not explained, and that are used in this document.

Abbreviation Explanation

CEO Contractor Environmental Officer

EMPr Environmental Management Programme

HCS Hazardous Chemical Substance

IAPs Interested and Affected Parties

NEMA National Environmental Management Act, 1998 (Act No. )

2.5 Roles and Responsibilities

Function roles and responsibilities

Eskom Environmental

• To ensure that the Environmental Management Programme

Practitioner (EMPr) for the project is compiled and approved.

• To ensure that all conditions stipulated in the EMPr are met.

Controlled disclosure

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is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without

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• To conduct audit, monitor or provide assurance before, during

and post construction

Eskom Project

• Ensure that implementation of EMPr is executed as planned.

Manager/ Site

• Ensure that conditions in this EMPr are fulfilled before the

Manager contractor occupies the site.

Contractor

• Ensures that all Sub-contractors (if any) working under the

Environmental Officer Principal Contractor abide by the requirements of the EMPr.

(CEO)

• Be on site throughout the duration of the project and be dedicated

to the project.

• Ensure all staff are aware of the environmental requirements,

conditions, and constraints with respect to all their activities on

site.

• Implementing the environmental conditions, guidelines and

requirements as stipulated within the EMPr and Method

Statements

• Attend and provide performance status at the project progress

and Environmental site meetings.

• Facilitate and undertake corrective actions where non-

compliances are registered within the stipulated timeframes.

• Assist the Eskom environmental practitioner in maintaining all the

site documentation.

• Prepare site inspection reports and corrective action reports for

submission to Eskom.

• Keep a "Site Daily Diary of activities happening on site” to Monitor

and ensure that the receiving environment is suitably

safeguarded against the identified potential impacts, and to

ensure that the environmental management requirements are

adequately implemented and adhered to during the execution of

the project.

Contractor Project

• To provide all necessary supervision during the execution of the

Manager/ Site project. He/ She should be available on site all the time.

Manager

• To appoint a competent Environmental Officer.
• To ensure that implementation is conducted in an environmentally

acceptable manner.

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• To fulfil all obligations as per the agreed contract.
• To inform and educate all employees about the environmental

risks associated with the different activities that should be avoided

during the construction process and lessen significant impacts to

the environment.

2.6 Process for Monitoring

All documents shall be kept on site and be available for monitoring purposes. Site inspections by an

Environmental team or Project management team may require access to this documentation for

auditing purposes. The documentation shall be signed by all parties to ensure that such documents

are legal. Regular monitoring of site works by the CEO is imperative to ensure that all problems

encountered are solved punctually and amicably. When the CEO is not available, the Site Supervisor

shall keep abreast of all works to ensure no problems arise.

The following documentation shall be kept in a file on site:

10.1. Site Daily Diary.

10.2. Complaints Register.

10.3. Incidents and Non-Conformance Registers and Reports.

10.4. Records of all remediation / rehabilitation activities.

10.5. Copy of this Environmental Management Programme.

10.6. Photographic record (before, during and post construction/ refurbishment).

10.7. Project specific Method Statements / Procedures.

10.8. Inspections and Audit (monitoring and evaluation) Records.

10.9. Waste Records.

2.7 Related/Supporting Documents

This EMPr shall be read in conjunction the following documents that provide the details of the project

scope and/or requirements.

• 240-86056088_Transmission Substations User Requirement Specifications for Apollo CS:

Deluge System Water Storage Tank Replacement

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3. Document Content

3.1 Geographical Site Location and Environmental Condition

Apollo substation is situated 20 km south of Pretoria at an altitude of 1 510 m. It is a strong nodal

point in Eskom’s 400 and 275 kV national grid and houses the Apollo converter station which is

the receiving terminal in the Cahora Bassa/Apollo High-Voltage Direct Current (HVDC) scheme.

The geographical co-ordinates for the substation is - S25.91945, E28.27608.

Figure 1: Overview of the Transmission Network including Apollo CS – Gauteng Province

3.2 Public Involvement/Participation Process

The potential environmental impacts associated with the proposed project are required to be

considered in compliance with the Environmental Impact Assessment (EIA) Regulations of 2014 (As

amended) published in Government Notice R982 to R985 on, in terms of Chapter 5 of the National

Environmental Management Act, 1998 (Act ) (as amended). The above scope of work

was assessed against the Listing Notices of the EIA Regulations 2014 and the following is noted:

• That the Project does not trigger EIA process as per the above-mentioned regulations.

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• The public may be involved if project/activity triggers the requirements for any related

permits/agreements e.g., water use licenses or heritage permits.

All the required replacement works will be done directly on the existing substation footprint;

therefore, the project would not trigger the EIA listed activities.

3.3 Project Specific Scope of Work and Design

The details on the scope of works are outlined in the user requirement specifications (URS) in the

documents mention under 2.7 above. The following are the detailed scope of works.

3.3.1. Deluge System Water Storage Tank Replacement High Level Scope

• The scope of work entails creating designs and a report for the replacement of the Apollo CS

grid deluge system water storage tank replacement including the following:

• Assessment of the foundation integrity after removing the whole tank.

• The tank should have of an outlet pipe, leak detection system and level indicators.

• Isolation for the inlet and outlet valve.

• Earthing for the tank.

• Refurbish the incoming supply pipes from Rand water.
• Refurbishment of water storage building.

4. Acceptance

This document has been seen and accepted by:

Name Designation

Transmission Project Delivery Project Managers

5. Revisions

Note: Start with the latest Revision History in the first row and go backwards.

Date Rev. Compiler Remarks

July 2024 1 Tshinanne Mutshatshi New document

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6. Development Team

The following people were involved in the development of this document:

• Tshinanne Mutshatshi
• Thabo Aphane
• Thandi Semosa

7. Acknowledgements

Note: Acknowledgements to all those who had contribution to the standardization of the EMPr

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Table 1: Project Specific Environmental Controls

This section specifies standard mitigation measures to be followed by the parties responsible for environmental management during

the construction of the project.

Note: An activity may have multiple aspects that might need to be looked at

No. Activity Aspect Impact Management Mitigation Measure Measurable Frequency Responsible

Objective Targets of Action Party

1. Project Tender Issuing/ Non-compliance Contingencies for The EMPr must be included Contract records During tender Project Manager/

Contract and Enquiry to legal minimising negative as part of the tender signed stage Buyer/

programme requirements and impacts anticipated documentation thereby Environmental

non-conformance to occur during the making it part of the enquiry Practitioner

Declaration on to other construction/ document to make the

Environmental requirements and refurbishment recommendations and

Requirements conditions set out phase. constraints, as set out in this

Pro-forma. in the EMPr. document, enforceable

under the general conditions

of contract.

Ensure

environmental

awareness and A contractor shall Project Manager

formalise acknowledge or complete

environmental Declaration on

responsibilities and Environmental Requirements

implementation. Pro-forma before

commencement of the

works.

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A copy of this EMPr must be During CEO

always available at the works construction/

site. The Contractor shall refurbishment

ensure that all the personnel

on site, sub-contractors and

their teams, suppliers, etc.

are familiar with and

understand the specifications

contained in this EMPr.

2. Method Compilation of Project Non-compliance Contingencies for

• All activities which Approved Before Contractor

Statements specific to legal and other minimising negative require method statements Method commencement

documentation requirements and impacts anticipated may only commence once Statements and of activities

conditions set out to occur during the the method statements have relevant

in the EMPr. construction/ been approved by the documents. As and when

refurbishment NTCSA PM and required

phase. Environmental Practitioner.

• Where applicable, the

contractor shall provide job-

specific training on an ad hoc

basis when workers are

Contractor engaged in activities, which Training records

require Method Statements.

• It must be ensured that

Eskom Policies, Guidelines

and Standards are consulted

to ensure that Method

Statements meet

requirements as set out in

those documents.

3. Site Allocation/ Legal Contingencies for

• The Substation team Activities to take Before Contractor

demarcation demarcation of site contravention, and minimising negative (i.e., Environmental place within the commencement

and damage to the impacts anticipated Department or Property demarcated of construction/

development environment to occur during the Management Team) shall be area. refurbishment

construction/ consulted before site activities on site

refurbishment demarcations and

phase.

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development, including the As and when

camp site. required

• All conditions contained

in this EMPr must be

adhered to and considered

when site demarcation and

development takes place.

• No activities will be

allowed outside the

demarcated area.

It is also advisable for not

allowing the Contractor to

establish their site camp

inside the substation as it

attracts some security

attentions (i.e., theft of

equipment)

4. Environmental Conducting Lack of Environmental

• All staff should receive Environmental On CEO

Awareness Environmental understanding by training and environmental awareness/ impact because commencement

Training Awareness Training workforce of the awareness of training. of construction/ of construction/

responsibilities in construction/

• All new staff coming refurbishment refurbishment

terms of this EMPr refurbishment staff onto site shall receive activities is activities.

contribute to environmental minimised

Legal minimisation of the awareness/training which through the As and when

contravention, occurrence of shall include the impact of development of required

environmental their activities and effective damage to the

impact to the work responsibilities on environmental environment and

area. environmental management awareness private property.

system. training material

and execution of

• Refresher environmental

environmental awareness/training shall be

awareness available as and when

training for all required.

staff.

• All staff shall be made

aware of the conditions and

controls linked to the EMPr.

• All staff are made aware

of their individual roles and

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responsibilities in achieving

compliance with the EMPr.

• The Contractor shall

erect and maintain

information posters at key

locations on site.

Wastewater management

procedures.

• Water usage and

conservation.

• Solid waste

management procedures.

• Sanitation procedures.
• Fire prevention; and
• Disease prevention.

-A record of all

environmental awareness

undertaken as part of the

EMPr must be available.

-Educate workers on the

dangers of open and/or

unattended fires.

Environmental

awareness/training should

include as a minimum the

following:

• Description of significant

environmental impacts,

actual or potential, related to

their work activities.

• Mitigation measures to

be implemented when

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carrying out specific

activities.

• Emergency

preparedness and response

procedures.

• Procedures to be

followed when working

near or within sensitive

areas.

• Wastewater

management procedures.

• Water usage and

conservation.

• Solid waste

management procedures.

• Sanitation procedures.
• Fire prevention; and
• Disease prevention.

-A record of all

environmental awareness

undertaken as part of the

EMPr must be available.

-Educate workers on the

dangers of open and/or

unattended fires

-A staff attendance registers

of all staff to have received

environmental awareness

training must be available

-Course material must be

available and presented in

appropriate languages that

all staff can understand

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5. Site Construction of a site Damage to the Ensure that

• A site establishment Impact to the When the Contractor

Establishment camp environment by environmental method statement shall be environment project

unnecessary issues are taken provided by the contractor during site commences

clearing the into consideration in prior to any onsite activity establishment is

surface/ ground. the planning and that includes the layout of minimised and

construction of site the construction camp in the the development

establishment. form of a plan showing the footprint are Land pollution/

location of key infrastructure kept to contamination.

and services (where demarcated

applicable), including but not development

Chemical pollution limited to offices, vehicle area.

caused by vehicle parking areas, stores, the

oils, grease or workshop, stockpile and lay

solvents down areas, hazardous

materials storage areas

(including fuels), the

batching plant (if one is

located at the construction

camp), designated access

routes, equipment cleaning

areas, ablution facilities,

waste and wastewater

management;

• Location of construction

camps must be carefully

considered and approved by

the Substation/ Grid Team

and Tx. Projects Delivery to

ensure that the site does not

impact on sensitive areas.

• Sites should be located

where possible on previously

disturbed areas.

• The construction camp

shall be fenced where

necessary.

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6 Environmental Response to all types Land, water Emergency

• Compile an Emergency All emergency On Contractor/ CEO

emergencies of environmental pollution/ procedures are in Response Plan prior to the situations are commencement

emergencies. contamination. place to enable a commencement of the managed in

rapid and effective proposed project. accordance with As and when

Chemical pollution response to all

• The Emergency Plan the emergency required

types of must deal among other procedures. caused by vehicle

environmental things with accidents harsh oils, grease or

emergencies. weather conditions, Rapid and solvents

disasters, wildlife effective

interactions, potential response to all

spillages and fires in line with types of

relevant legislation. environmental

• All staff shall be made emergencies.

aware of emergency

procedures as part of

environmental awareness

training.

• The relevant local

authority shall be made

aware of a fire as soon as it

starts.

• In the event of

emergency necessary

mitigation measures to

contain the spill or leak shall

be implemented.

7. Hazardous Storage, handling, Chemical, land Prevention of

• The contractor must No pollution of Daily Site Supervisor/

Chemical use and disposal of and water pollution of the provide method statements the environment. CEO/ SHE

Substances hazardous pollution/ environment. for the “handling & storage of Representative

(incl. oil) substances contamination. hazardous chemical No litigation due

substances”, “fire”, and Minimise chances to transgression

“emergency spills Damage to the of transgression of of pollution

procedures”. environment. the acts controlling control Acts.

pollution.

• The substances must be

confined to specific and

No complaints secured areas within the

from Interested contractor’s site, and in a

& Affected way that does not pose a

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danger of pollution even Parties (I &

during times of high rainfall. APs).

These areas must be

imperviously bunded with Method

adequate containment (at statements

least 1.5 times the volume of

the fuel) for potential spills or

leaks

• Drip trays (minimum of

10cm deep) must be placed

under all vehicles, including

plant and equipment that

stand for more than 24

hours. Vehicles suspected of

leaking must not be left

unattended, drip trays must

be utilised.

• The surface area of the

drip trays will be dependent

on the vehicle and must be

large enough to catch any

hydrocarbons that may leak

from the vehicle/plant while

stationery.

• All spilled hazardous

substances must be

contained in impermeable

containers for removal to a

licensed hazardous waste

management facility/ site,

(this includes contaminated

soils, and drenched spill kit

material).

• Safety Data Sheets

(SDS) must be prepared for

all hazardous substances on

site and supplied by the

supplier where relevant.

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SDS’s must be updated as

required.

• Containers must be

clearly marked to indicate

contents, quantities and

safety requirements.

• Materials such as fuel,

oil, paint, herbicide and

insecticides must be sealed

and stored in bunded areas

or under lock and key, as

appropriate, in well-

ventilated areas.

All employees working

with HCS must be trained in

the safe use of the

substance and according to

the safety data sheet.

No smoking must be

allowed within the vicinity of

the hazardous storage

areas.

Adequate fire-fighting

equipment must be made

available at all hazardous

storage area.

An appropriate number

of spill kits must be available

and must be located in all

areas where activities are

being undertaken.

8. Eating Area Management of Incorrect handling Control potential

• The Contractor shall, in No visual sign of Daily Contractor

eating areas and management influx of vermin and conjunction with the Eskom vermin and flies.

of waste. flies. Environmental Practitioner or

Neat workplace and PM designate restricted No complaints

Littering of waste. hygienic eating areas for eating from I & AP’s.

environment. during normal working hours.

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• Adequate closed refuse

bins must be provided and

cleaned daily.

• Litter (even if originating

outside the camp) and

concrete bags etc. must be

picked up daily and put into

suitably closed bins.

9. Waste Handling and Inappropriate To avoid, manage

• All measures regarding Solid waste Daily Contractor

Management management of storing, handling and mitigate waste management shall be management is

waste and unsafe potential impacts to undertaken using an undertaken in

disposal of at a the environment integrated waste accordance with

unrecognised/ caused by the management approach. relevant national

unregistered incorrect storage,

• Sufficient, covered and provincial

waste facility. handling and waste collection bins legislation and

disposal of general (scavenger and local by-laws; as

and hazardous solid weatherproof) shall be well as

waste. provided. Transmission

Industry Waste

• A suitably positioned

Management and clearly demarcated

Plan. waste collection site shall be

identified and provided.

• The waste collection site

shall be maintained in a

clean and orderly fashion.

• Waste shall be

segregated into separate

bins and clearly marked for

each waste type.

• Staff shall be trained in

waste segregation.

• Recycling of waste types

shall be maximised.

• Bins shall be emptied

regularly.

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• General waste shall be

disposed of at recognised

and registered waste

disposal sites/ recycling

company.

• Hazardous waste shall

be disposed of at a

registered waste disposal

site.

• Certificates of disposal

for general, hazardous, and

recycled waste shall be

maintained and submitted to

NTCSA together with the

performance reports.

Under no circumstances

shall any waste be disposed

of, burned, or buried on site.

All waste shall be treated or

disposed of at licensed

Matidi Seabelana B

Eskom is committed to creating and sustaining a Zero Harm culture and standard of safety, health,

the environment, and quality (SHEQ). Zero Harm means ensuring that the Eskom operational

activities do not inflict harm on Eskom’s assets, its employees, contractors, and members of the

public affected by its operations, and the environment in terms of compliance obligations. All

procurement has some level of impact on the environment that needs to be minimised to ensure

sustainable procurement practices. Most environmental impacts occur before goods, works or

services are procured, for example, resource extraction, design development, manufacturing,

transportation and storage, etc. Environment is an integral part of Eskom sustainable procurement

strategy.

This standard sets the minimum criteria for assessing supplier environmental conformity, based on

standards, procedures, policies, and compliance obligations with which Transmission suppliers need

to comply. It specifies a pre-determined set of environmental criteria to evaluate and monitor

potential and contracted Transmission suppliers. The objective is to ensure a common

understanding and consistent implementation of environmental requirements for procurement of

assets, goods, and services.

2. Supporting Clauses

2.1 Scope

The standard outlines the key responsibilities of Procurement Practitioner, Contractor/Supplier,

Clients, Environmental Practitioner and Contract or Project managers (contract custodians). It also

provides the minimum environmental requirements to be addressed during:

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a) Design phase.

b) Tender enquiry, evaluation, and contract award.

c) Supplier registration on the Transmission vendor data base.

d) Site access /site mobilization.

e) Monitoring of performance during the contract execution period.

f) Contract completion, close out, and post-contract review and

g) Instances and criteria where works or services under a contract can be stopped, suspended or

termination of contracts.

2.1.1 Purpose

The purpose of this standard is to ensure that Suppliers, Contractors, and Sub-Contractors

contracted to Transmission have established an Environmental Management System for goods,

works, or services they provide.

2.1.2 Applicability

This document shall apply throughout Transmission including Suppliers, Service providers,

Contractors, and Sub-Contractors.

2.1.3 Effective date

This standard shall be effective from the date of the signature.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] 32-1034 Eskom Procurement and Supply Chain Management Procedure.

[2] 32-196 Eskom Disciplinary Code Standard.

[3] Project Specific Environmental Management Programmes/Environmental Management Plan.

[4] Project Specific Permits and Licenses (Construction stage).

[5] 240-43921804 Environmental Tender Evaluation Template.

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[6] 240-151560800 Environmental Evaluation-Commencement of work.

[7] 240-180100148 Pre-construction Access Agreement Form.

[8] 240-110600836 Contractor Environmental Requirements Proforma.

2.2.2 Informative

[9] National Environmental Management Act No

[10] ISO 14001: Environmental Management Systems

[11] National Environmental Management: Waste Act (Act )

[12] Environmental Impact Assessment Regulation (2014)

[13] National Water Act (Act )

[14] National Environmental Management: Air Quality Act (Act )

[15] National Environmental Management: Biodiversity Act (Act )

[16] National Environmental Management: Protected Areas Act (Act )

[17] National Heritage Resources Act (Act )

[18] National Veld and Forest Fire Act (Act )

[19] 240-82410629 Environmental Management Strategy

[20] 240-81146134 Implementing SHEQ as Objective Criteria Position Paper

2.3 Definitions

Definition Explanation

Environmental Any change to the environment, whether adverse or beneficial, wholly, or

Impact partially resulting from an organisation’s environmental aspects.

Environmental Authorisation obtained from a competent authority responsible for

Authorisation authorising listed activities in terms of the National Environmental

Management Act No .

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Environmental It is a programme/plan of action for achieving organisational objectives

Management relating to the mitigation of environmental impacts of its activities, products,

Programme and services.

Environmental A programme for achieving organisational objectives and targets relating to

Management Plan mitigation of the environmental impacts of an organisation’s activities,

products, and services.

Project Means an activity or a group of activities that has a defined start and end

date, a defined scope, and as defined sum of money allocated to complete

the activities.

Project Life Cycle The project life cycle is a step-by-step framework of best practices used to

manage a project from its beginning to its end. It provides Project Managers

a structured way to create, execute, and finish a project.

Environmental file Means a permanent record containing information about the Environmental

management system during construction and all information relating to the

post-construction phase after the handover to the client, so that the client

can maintain the works in a healthy and safe way.

Method Statement Means a written document detailing the key environmental activities to

reduce the hazards identified in any risk assessment. In the case of internal

work, it includes procedures, safe work procedures, and work standards.

Environmental The measurable results of an organization's management of its

Performance environmental aspects.

Organisation A company, corporation, firm, enterprise, authority or institution, or part or

combination thereof, whether incorporated or not, public or private, that has

its own functions and administration.

Note: For organisations with more than one operating unit, a single

operating unit may be defined

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Environmental authorisation obtained from a competent authority responsible for

Authorisation authorising listed activities in terms of the National Environmental

Management Act, 1998 (Act No.) Environmental Impact

Assessment Regulations (2014).

Contractor/Supplier Organisation or person that provides a product or service.

Organisation Example: Producers, distributor, retailer or vendor of a product, or provider

of a service or information.

Note 1: A supplier can be internal or external to the organisation.

Note 2: In a contractual situation, a supplier is sometimes called

“contractor”.

Document Controlled disclosure to external parties (either enforced by law or

Controlled discretionary).

Disclosure

Environmental Is a system which integrates policy, procedures, and processes for training

Management of personnel, monitoring, summarizing, and reporting of specialized

System environmental performance information to internal and external

stakeholders of an organisation.

2.4 Abbreviations

Abbreviation Explanation

EA Environmental Authorisation

ECO Environmental Control Officer

EMPr Environmental Management Programme

EMP Environmental Management Plan

EMS Environmental Management System

ISO International Organisation for Standardization

SDS Safety Data Sheet

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Abbreviation Explanation

TDP Transmission Projects Delivery

SHE Safety Health and Environmental

SHEQ Safety Health Environment and Quality

P&SCM Procurement and Supply Chain Management

SHERQS Safety Health Environment Risk Quality & Security

2.5 Roles and Responsibilities

Procurement Practitioner shall:

• Ensure that sufficient notification and preparation times are provided to the relevant

Environmental Practitioners for the preparation of the relevant environmental requirements

for the enquiry.

• Ensure that the environmental requirements and specification documents are provided by

the appropriate environmental practitioners prior to the release of tender documents.

• Ensure that Environmental Practitioner participates in the commercial process, and provides

input into the relevant meetings or forums, processes, and reports that lead to the awarding

of the contract (e.g., supplier evaluation, squad check meetings, contracting strategies,

negotiations, clarification meetings, tender evaluations and evaluation report compilations,

contract award, briefing meetings).

• Ensure that the Environmental Acknowledgement Form (Appendix E) is reviewed by the

Environmental Practitioner to ensure that all applicable rules and requirements are

referenced in this form for Tenderers to acknowledge and comply with and ensure that its

completed and included in their tender.

Business Unit Manager shall be responsible for:

• Implementation of the requirements as stipulated in this standard.

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The Environmental Practitioner shall:

• Participate in, and input into all the relevant meetings/forums, processes and reports that

lead to the awarding of the contract.

• Co-ordinate the research, preparation, and consolidation of the applicable environmental

requirements together with members of the cross functional team for each tender/enquiry

and shall ensure that these requirements are handed over to commercial representative

for inclusion in the tender/enquiry.

• Ensure that environmental requirements are listed in and are specific to the scope of

work and environmental risk assessment conducted for the contract.

• Ensure that the tender’s response to environmental requirements in the tender/enquiry

are submitted with the tender returnables.

• Ensure the monitoring of environmental performance and compliance during the contract

execution and post-contract review and assessment and must also ensure that all reports

are provided to contracts management.

• Provide detailed information pertaining to the supplier’s non-compliances, environmental

interventions taken and provide the report to the contract custodian and submit to

contracts management.

• Identify specific technical environmental requirements that will be included in the

technical evaluation criteria for the contract.

The Contract Custodian (Contract Executor) shall:

• Ensure that the Supplier adheres to the relevant contract environmental requirements.

• Ensure that project-specific environmental specifications together with specific

environmental aspects and other relevant procedures and documents are developed in

conjunction with the Environmental Practitioner and provided with the tender package.

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• Ensure that necessary details/issues pertaining to non-conformances on contractual

environmental obligations during contract execution, environmental intervention or

standoff, post contract review, supplier reconsideration are adequately addressed,

recorded, and submitted to contracts management for record and future references.

• Compile a motivation outlining the scenario, the reasons why the requirements is/are

impractical to comply with and suggested recommendations shall be submitted in writing

to contract management where it is impractical to implement and /or comply with

environmental requirements as set out in this standard.

• Ensure that post contract review is conducted with the relevant information and that the

results of such assessment are recorded, documented, and kept.

• Ensure that environmental budgeting is done as per the contract scope, and it forms part

of the Bills of Quantities in the contract.

Supplier /Service Provider:

• It is the responsibility of the Tenderer to provide valid and authentic environmental

documentation for evaluation.

• The Tenderer may seek support, guidance, and advice from relevant Environmental

Practitioners during the tender clarification meeting to fully comply with the requirements

of this standard. Such support, guidance and advise shall be levelled in writing with the

Eskom Representative whose details are in the tender document. Direct communication

between tenderers and Environmental Practitioners shall not be allowed. .

• The Supplier must comply with, and adhere to, environmental legislation and

Transmission environmental requirements always when contracted with Transmission

Business Units.

• The Supplier as a legal entity must be conversant with the environmental obligations

related to the works, services or goods tendered for.

• Each site or premises of Transmission and its Business Unit has specific environmental

site requirements, and it is the responsibility of the Supplier to ensure that these

requirements are met before work can commence.

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2.6 Process for Monitoring

Compliance to this standard will be monitored during tender evaluations, periodic inspections and

audits on the works, goods or services rendered. The procedure / process shall include documenting

information to monitor performance, applicable operational controls (method statements) and

conformity with the Transmission EMPr/EMP and/or the EA.

• Transmission may conduct due diligence to the supplier’s product/services and

environmental management procedures, and/or any inspection authority acting on

supplier’s behalf, to make available all information at its disposal certificates for review

by Transmission or its appointed inspection agency.

• The supplier shall keep records of the results of the periodic evaluations, and the records

shall be made available to Transmission business units. These shall not be limited to:

o A procedure for Monitoring, Measurement, Analysis and Evaluation of

Provisions ............................................................................................................................................. 54

Transmission must provide budgets for the implementation of the waste management plan. ................ 54

7. Monitoring and review of the ind wmp ......................................................

The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers

with:

• The overarching framework within which the principal contractor is required to demonstrate

compliance to legal and Eskom Holdings (NTCSA) H&S requirements.

• Establish the way the principal contractor is to manage H&S risks in the execution of the

contract.

NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires

full commitment from all parties to be pro-active to achieve best H&S business practice.

This H&S Specification is intended for principal contractor and their contractors to develop a H&S

plan that meets the specified requirements.

2. Supporting Clauses

2.1 Scope

This H&S specification sets out the minimum legal and NTCSA requirements for construction work

that is specific to the scope of work, site, and type of project.

2.2 Purpose

To indicate to principal contractor the H&S requirements on the project, upon which their planning

for the management of H&S will be based on and thus produce their H&S plan.

2.3 Applicability

This specification is only applicable to the project as mentioned on the first page, title all principal

contractors, contractors, service providers, suppliers and all the activities and processes carried out

for and on behalf of PD.

This specification shall be implemented from the date of approval.

3. Normative/Informative References

Parties using this specification shall apply the most recent edition of the documents listed below.

3.1 Normative

• 32-727: Safety, Health, Environment and Quality Policy
• 240-62196227: Life-saving Rules Standard
• 240-62946386 Vehicle & Driver Safety Management Procedure
• 240-114967625: Operating Regulations for High Voltage Systems
• 32-37 Substance Abuse

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• 32-124: Eskom Holdings (NTCSA) Fire Risk Management
• 32-95: Occupational Health and Safety Incident Management Procedure
• 240-43848327: Employees’ right of refusal to work in an unsafe situation.
• 32-418: Working from Heights Procedure
• 32-520: Occupational Health & Safety Risk Assessment Procedure
• 32-123: Emergency Planning
• 32-407: Behaviour Safety Observation Procedure
• Occupational Health and Safety Act, No and applicable Regulations
• 32-726: Contract and Contractor OHS Management
• 32-524: Manual, Developing a Specification
• 32-1126: Eskom Holdings (NTCSA) Smoking Policy
• 32-1134: Physical Access Control at Eskom Holdings (NTCSA) Premises
• Disaster Management Act, 2002: (Act No.)
• All relevant South African legislation-national; provincial, municipal by-laws.
• All relevant international/national recognised code of practice (such as South African National

Standards – SANS)

• 240-70413865 Power Delivery Operating Assessment, Authorisation and Training Standard,

3.2 Informative

[1] ISO 45001, Occupational Health and Safety Management Systems-Requirements

[2] ISO 9001, Quality Management Systems- Requirements

[3] Construction Regulations of 2014

[4] Council for the Built Environment Act

[5] Project and Construction Management Profession Act

4. Definitions

Authorised person: a competent person who has been given permission in writing to perform

specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.

Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated

with all standard processes, as well as routine and non-routine activities in the business.

Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work

platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that

exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem

Lift).(6) Load transfers.(7) night lifting.

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Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve

from directives, policies, standards, procedures, specifications, work instructions, guidelines, or

manuals.

Hazard identification: the identification and documenting of existing or expected hazards to the

health and safety of persons, which are normally associated with the type of construction work being

executed or to be executed.

Medical surveillance: a planned programme or periodic examination (which may include clinical

examinations, biological monitoring, or medical tests) of employees by an occupational health

practitioner or, in prescribed cases, by an occupational medicine practitioner.

Method Statement: is a written document detailing work procedures and sequences of operations.

On Site/Site: any workplace where the contractor or his employees perform construction related

work as agreed contractually with the client.

Planned Task Observation: an independent observation made during the planned period in which

the task is being executed.

Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with

relevant personnel (client representative included) associated with the task at hand.

Risk Assessment: a programme to determine any risk associated with any hazard at a construction

site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.

H&S File: a file or other record in permanent form, containing the information on the H&S

management system during construction including all information relating to construction phase after

the handover to Client.

Safe Work Procedures: a series of specific steps that guide a worker through a task from start to

finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing

potential exposure.

5. Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

COIDA Compensation for Occupational Injuries and Diseases Act

CR Construction Regulations

CHSA Construction Health & Safety Agent

CWP Construction Work Permit

DMR Driven Machinery Regulations

DSTI Daily Safety Task Instruction

EA Environmental Authorization

ECO Environmental Control Officer

FAS Fall Arrest Systems

GSR General Safety Regulations

RHCA Regulations for Hazardous Chemical Agents, 2020

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Abbreviation Explanation

H&S Health and Safety

HIRA Hazard identification and risk assessment

HV High Voltage

LDV Light Delivery Vehicles

LMI Lifting Machine Inspector

LME Lifting Machine Entity

LTIR Lost Time Incident Rate

NEC New Engineering Contract

NEMA National Environmental Management Act

NTCSA National Transmission Company South Africa

NQF National Qualifications Framework

OHNP Occupational Health Nursing Practitioner

OHS Act Occupational Health and Safety Act No.

OHS Occupational Health and Safety

ORHVS Operating Regulations for High Voltage Systems

PPE Personal Protective Equipment

PTO Planned Task Observations

RSA Republic of South Africa

SANAS South African National Accreditation System

SANS South African National Standards

SACPCMP South African Council for the Project & Construction Management Professions

SAQA South African Qualifications Authority.

SDS Safety Data sheets

SHEQ Safety, Health, Environment Quality

SETA Skills Education Training Authorities

SWP Safe Work Procedure

PD Project Delivery

VFL Visible Felt Leadership

6. Key Project Team

• Project Manager:T Aphane

Manages the contract signed with the principal contractor and ensures that H&S specifications are

developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved

prior to commencement of work. He must ensure that applicable legal and other requirements are

complied with by the principal contractor and (if applicable) their contractors. The project manager,

thus takes the overall accountability of this project as

• Designer:

Is responsible for the overall management of the project design as well as ensuring the management

of the compliance of the completed works to the design during and after construction on site.

• Construction Agent (Where applicable):NA

Where a construction permit is required, the Agent shall act as the representative of the client on

issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.

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The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing

and ensuring compliance to legal requirements as per the condition of the CWP.

• Health and Safety Senior Advisor/ Officer:D Kotlolo/L Shabalala

Provides assurance, advice, and support to the project in the management of the H&S issues on the

project. They will also assist in the development of project’s H&S Specifications which will be issued

with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and

approved. They will be responsible for auditing and ensuring compliance to legal requirements. The

H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have

a CWP.

7. Roles and Responsibilities

7.1 Visible Commitment

Visible commitment is essential in providing a safe work environment. managers, supervisors, and

employees at all levels must demonstrate their commitment by being proactively involved in the day-

to-day operations, in particular H&S aspects of the project / contract.

A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by

the contractor’s project manager. The contractor General Manager/Chief Executive or executive

representative shall one (1) VFL quarterly that shall be submitted to Client Project Manager.

7.2 Designers

The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance

is taken of ergonomic design principles and foreseeable constructability health and safety risks

during construction and life cycle of the structure.

7.3 Principal Contractor’s Accountabilities

a. The principal contractor shall comply with provisions of Construction Regulations 7.

b. Where a principal contractor procures the services of a contractor, the principal

contractor shall first inform the client. Such contractor shall also comply with relevant

sections of this H&S specification.

c. The principal contractor must demonstrate how activities of various contractors will be

coordinated to mitigate the risks.

d. The principal contractor shall ensure that his/her H&S plan is approved by the client

before gaining access to site. The same principle will apply to its contractor, where he/she

shall approve his/her contractors H&S plan.

e. A comprehensive & updated list of all contractors on site, also indicating the type of work

being done.

f. The principal contractor shall coordinate, consolidate, and submit H&S performance and

that of contractors on the last day of each month to the client.

g. The principal contractor must ensure that their senior management conduct VFL, at least

once a quarter.

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h. The principal contractor must incorporate the client's induction into their induction and

induct their contractors before site access. The principal contractor shall keep all

induction material including registers.

8. Management and Supervision of Construction Work

a. The principal contractor shall comply with provisions of Construction Regulations 8.

b. The principal contractor shall appoint one (1) full-time competent construction manager

responsible for a single site. In a case where a construction manager is not available, an

alternate construction manager shall be appointed in writing for a specified duration.

c. Having considered the size of the site one or more assistant construction manager shall

be appointed in writing.

d. The principal contractor must, in writing, appoint Full Time safety officer in accordance

with the requirements of Construction Regulations 8(5). For part-time safety officer the

frequency of their presence on site must be clearly specified in the safety plan.

e. Construction supervisors and their assistance must be appointed in accordance with

Construction Regulations 8(7) & (8) respectively.

f. The appointed construction manager and safety officer shall be registered with

Sacpcmp.

The appointment of a registered or non-registered construction manager shall be

done in accordance with the provisions of the PD SACPCMP Registration Categories

attached on the Appendix A, annexure B.

Note: No construction work must commence or continue without a competent construction manager,

a supervisor, and a safety officer (except for a parttime safety officer) being on site.

9. Process for Monitoring

This document is under revision control and is valid for the duration of the works and will be

amended, as and when necessary, as requirements are being amended and therefore it will be

required for the principal contractor and contractor’s H&S plan to be amended accordingly.

Conformance to this document shall be via regular safety inspections and by Monthly Audits.

9.1 Related/Supporting Documents

Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727

Annexure B – 20241010 SACPCMP Registration Categories

Annexure C – Contractor Manpower Sourcing and Verification

Annexure D – Pre-Task Planning Template

Annexure E – Flash Report template

Annexure F – Portable Toilet Specification

Annexure G – Contractor OHS File Handover Record Template

Annexure H – PD Loading and Offloading

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Annexure I – Tender Evaluation Criteria

Annexure J – Site Readiness Evaluation Criteria

Annexure K - Health and Safety Requirements Acknowledgement

Annexure L - Appointments and Competencies Guide_559-1762006876

Project Details

9.2 Scope of Work

Construction of a concrete one million litre deluge water storage tank

At apollo converter station

9.3 Location: Insert where the construction site is situated:

GPS Coordinates: TBC

Apollo Substation, situated in Ekurhuleni ,Gauteng.

9.4 Program details:

1. Anticipated date for the commencement of work on site:

2. Project completion date or project duration:

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9.5 The Client Project Organogram:

Senior Manager

Projects:Harish

Mohabir

Name & Surname

Safety

Programme Intergration Risk Construction H&S

Manage:Ray Asalan Manager Senior Advisor H&S Manager:Lindiwe Agent:N/A

Masoeu

Name & Surname Name & Surname Name & Surname Nama & Surname Name & surname

Project

Manager:Thabo Project Scheduler H&SShabalalaOfficer:Linda

Aphne

Name & Surname Name & Surname Name & Surname

Project Site

coordinator:Olga Supervisor:Nanda Cost Engineer Risk Advisor

Rampokanyo Moonsamy

Name & Surname Name & Surname

Name & Surname Name & Surname

Project Officer Quantity Survey

Name & Surname Name & Surname

9.6 Principal Contractor Organogram

The principal contractor shall provide an organisational organogram related to this project, listing all

the levels of responsibility from the Chief Executive down to the supervisors responsible for the

project. The organogram must list the names of appointees and their roles and responsibilities

including the statutory requirements appointees. All organograms shall be updated timeously when

appointments are changed and filed in the project H&S file.

For the duration of the contract, the principal contractor shall ensure that competent persons are

appointed in writing in terms of the requirements of the OHS Act and its Regulations; and

or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made

aware of their accountabilities and responsibilities and have been suitably trained in terms of their

appointment.

10. Notification of Construction Work

The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial

Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out

construction work as defined in the Construction Regulations 4, at least 7 days before construction

work is to be carried out. No construction work shall commence without a proof of submission of

such notification to the client.

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11. Principal Contractor Appointments and Agreements

11.1 OHS Act Section 37 (2) (Legal) Agreement

a. An OHS section 37(2) agreement shall be signed between the client and the principal

contractor at the time of contract award.

b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor

and a copy retained by the client project manager.

c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S

file.

11.2 CR 5(1)(k) Appointment

a. At contract award the principal contractor shall be appointed in writing by the PD Project

Manager for the construction site. Therefore, site access shall be granted once all the

contractual requirements are met.

b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.

11.3 Designated employer, Sec 16(2) and other competencies appointments

The principal contractor shall ensure that a designated employer is appointed in writing for the for

the duration of the project.

12. Appointments and Competencies

The principal contractor shall ensure that competent persons are appointed in writing for OHS

statutory and non-statutory functions in line with their organisational structure. See Annexure L

The principal contractor shall ensure that the appointees understand their roles, responsibilities and

accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.

13. Training and Awareness

The scope of training shall include, but not limited to, the type of work being performed and the

relevant procedures. Where training is provided by the external service providers, the principal

contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate

qualifications and training registered in terms of the National Qualifications Framework Act No. ).

The principal contractor must demonstrate how he/she intends managing training/awareness within

their organisation including method of informing visitors and other persons entering the site about

hazards prevalent onsite.

Persons with foreign qualifications and registrations to convert these to equivalent local registrations

in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter

from SAQA shall form part of the tender and site readiness submissions to PD.

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14. OHS Policy

The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states

overall OHS objectives and commitment to improving OHS performance and must be conspicuously

displayed and shared with all stakeholders.

15. Compliance and Non-Compliance

The principal contractor shall comply with relevant legal and other requirements as part of the

contract. Expenses to the principal contractor, which result from such compliance, as well as any

site-specific requirements, will be for the principal contractors’ account.

Where the principal contractor appoints another contractor(s), the same roles, and responsibilities

in relation to the contractor as the client has in relation to the principal contractor shall apply.

The client reserves the right to stop work and issue a non-conformance report and/ Prohibition

notice(s) whenever H&S violations are observed from the principal contractors and their contractors,

after engaging and making both aware of such. Expenses incurred because of such work stoppage

and standing time shall be for the principal contractor’s account. Any non-

conformances/findings/observations found during the audits/inspections on the contractor shall be

raised and discussed with the relevant principal contractor (with whom the contractor is contracted

with).

15.1 Legal and Other Requirements

The principal contractors shall comply with the relevant applicable legislation, specifications, and

standards in accordance with the scope of the project.

The principal contractor shall compile a legal register listing all applicable legislation and standards

that may have an impact on the scope of work that they are performing on the construction project.

The register shall be updated as and when there are amendments.

16. Hazardous Work by Children (Child Labour)

The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of

children, especially when it comes to child labour. Child labour shall not be permitted in any of

NTCSA, PD sites.

17. Hazard Identification and Risk Assessment

The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in

alignment to Eskom/NTCSA, 32-520 procedure.

Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered

and documented per site activities including practical controls. High Risk Activities

When the principal contractor and/or his/her contractors are working in an area where a high health

and safety hazard exists, the principal contractor shall:

a) Develop a SWP.

b) Ensure that permanent and adequate supervision is available for the duration of the work

performed.

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c) Work within visible earths (Standard Line Construction Method).

d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within

the scope of the permit to work system.

e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other

safety control equipment to enable operations to proceed in a safe manner.

f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle

entry.

g) Provide any temporary protective shielding required for protecting nearby operations from

the construction activities, at their own cost.

h) When Crossing roads, railway tracks and other power lines during stringing operations, the

principal contactor shall ensure that:

i). “Rugby poles” are properly erected at all road crossings and that the public is warned,

ii). Flagmen placed at strategic positions to warn traffic/ motorists.

iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted

and safe clearances from overhead power lines; communication lines or other overhead

obstructions are observed and maintained as per Electrical Machinery Regulations 19 &

21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage

Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to

live line/conductors).

iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.

v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control

measures shall be considered before resorting to PPE. Where PPE are required, risk-

specific PPE shall be identified and issued to the specific team that will be working in the

close-proximity to live line/conductors.

i) Height restriction barriers/crossbars must be erected on both sides of the overhead power

lines, communication lines or other overhead obstructions. Establish the permitted safe

clearances in consultation with the owner of the line.

18. Operational Regulations for High Voltage Systems

a. To ensure the safety of workers, visitors and other persons who may be affected, the

operating regulations for high voltage systems shall apply during construction of high voltage

apparatus (construction of transmission/distribution lines) or working in live yard inside a

substation.

b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are

under supervision of an authorised person, under a work permit. When an authorised person

resigns from a company and is employed by another company, his authorisation shall expire

immediately.

c. The authorised person shall be present throughout the operations.

Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,

Authorisation and Training Standard, 240-70413865.

19. Costing for H&S

The principal contractor shall ensure that the submitted tender adequately makes provision for the

cost of H&S.

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Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,

provision of PPE, occupational hygiene, occupational health, etc.

20. Site Access

The principal contractor shall not permit any person to enter the construction site where their health

and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons

shall be posted:

a. No one should enter the construction site without being inducted. The principal contractor

shall demonstrate how site access shall be manage on site.

b. Entering or leaving the site shall only take place at official access control points and may only

be done via the official designated walkways.

c. Where construction line is being constructed the principal contractor shall ensure that:

i). Members of the public are not allowed to be in the proximity where the activities are

being executed.

ii). Domestic animals are managed not to be in the proximity where the activities are being

executed.

21. Signage

Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following

signage is mandatory:

a. The principal contractor sign shall be posted at their site offices and shall have the name

and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First

Aider; Health and Safety Representative and Evacuation warden, Construction Health and

Safety Agent and Construction Permit (where applicable). Emergency numbers, principal

contractor name (including a logo), construction manager and contact number.

b. The Contractors shall provide signage in accordance with the scope and work area.

c. All safety and warning signs shall be always obeyed.

22. Principal Contractor’s Site Facilities

Site facilities shall be established and maintained by the principal contractor. The facilities include

but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also

Annexure F for portable toilet specifications. The design of the toilet should not expose employees

to splashes of other people’s human waste.

23. Public Safety

Principal contractors shall in their H&S plan, factor how they would safeguard members of the public

against their activities during the project.

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24. Project and Site Rules

24.1 Life Saving Rules

The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees, agents, consultants,

contractors, and visitors. Visitors to NTCSA sites are expected to respect and comply with these

rules. Anyone who refuses to do so may be instructed to leave to leave NTCSA premises

immediately. Failure to adhere to these rules will be regarded a serious transgression, and it is

expected that the employer will take appropriate disciplinary action. The client also reserves the right

to suspend the contractor’s activities pending the outcome of such disciplinary processes.

These rules are enforced to prevent serious injury or loss of life among employee, labour broker or

contractor working in any area within Eskom Holdings (NTCSA) area.

The rules are:

Rule description of rule

Open, isolate, test, earth and create an equipotential zone

Before touch

To ensure a safe electrical work environment, no person may work/operate on, around

or near any electrical network, line or apparatus, electrically connected to the power

Rule 1

system and/or electrically charged and/or not electrically charged unless if trained,

authorised, competent and supervised. The equipotential zone is only applicable for

work being done on medium and high voltage apparatus.

(That is plant, any plant operating above 1000 V)

Hook up at height

Working at height means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall

Rule 2 from or into.

Working at height is a significant part of work in NTCSA and is regarded as a high-risk

activity, as a result, all precautions must be taken to prevent incidents while working at

height.

Buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger

Rule 3 is mandatory in all vehicles/equipment when driving and/or travelling for NTCSA

business purposes.

.

Be sober

No person who is under the influence or who appears to be under the influence of

Rule 4

intoxicating liquor or drugs will be permitted to enter or remain on a NTCSA site conduct

NTCSA business or drive/operate a vehicle/equipment for NTCSA business purposes.

Ensure that you have a permit to work

Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s

license and other statutory permits

Rule 6 ENSURE SAFE LIVE WORKING

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To ensure safe live work: Each live worker shall ensure all live work basic principles are

adhered to, as outlined (for the method being used) in the High Voltage Live Working

Standard; Observe and maintain the Minimum Approach Distance; Only perform live

work and tasks that are authorised for and that are documented in the respective Task

Manual.

24.2 Smoking

Smoking is only permitted at designated areas in accordance with the requirements of the

smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.

24.3 Cellular Phones

A contractor shall develop and implement a risk-based cell phone policy for a particular

construction site. Cellular phones shall not be used in areas where their usage is prohibited.

24.4 Fire Extinguishers

A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting

equipment is located. Fire extinguishers should be inspected monthly and be maintained annually

by a competent service provider. These records shall be kept in the project safety file.

24.5 Vehicles and Traffic Rules

a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.

b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling

in a motor vehicle.

c. No passengers shall be permitted to be transported at the back of trucks or light delivery

vehicles (LDV).

d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with

a specially designed crew cab with appropriate seating and seat belt per passenger, by the

manufacturer and manufacturer appointed fitment centre. The test certificate shall be

submitted for consideration to the client.

e. Where a vehicle licence condition stipulates the number of persons to be transported on the

vehicle, such number shall not be exceeded.

f. The principal contractor shall ensure that the vehicles are inspected daily and maintained

regularly as per the manufacture’s specification.

24.6 Substance and Drug Abuse Management

a. The principal contractor must develop a substance abuse management procedure to manage

substance abuse on site. The procedure shall be in line with the client substance abuse

management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse

Procedure 32-37.

b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the

calibration be available on the safety file.

c. The alcohol testers must be trained and appointed in writing.

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25. Pre-Task Risk Assessment

The principal contractor shall conduct a daily pre-task risk assessment with employees involved with

the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks

before work begins, highlighting critical steps from the SWP to ensure safety. Proof of

communication and confirmation of understanding will be recorded and kept at the job site during

execution. The signed pre-task risk assessment form shall be filed in the safety file.

26. Pre-task Planning

Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site

supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation

Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,

Annexure D.

27. Safe Work Procedures / Method Statements and Practices

The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as

identified in the risk assessment and scope of work, which will be submitted to client. Proof that the

SWP’s are discussed with all employees on site should be available in the site safety file.

28. Planned Task Observations (PTO)

The construction manager / supervisor shall conduct Planned Task Observations (PTO).

PTOs shall be conducted in such a way that the employee is observed against the actual steps of

the safe work procedure (SWP)/ method statements and marked against compliance with each step.

This will assist in determining employee competence and compliance. Record shall be kept. The

findings raised on the PTOs must be addressed/discussed with all employees on site to ensure

conformance and adherence to safe work procedures and method statements.

The minimum items that must be in the PTO but not limited to:

a. Project name.

b. Title of the SWP, reference number and revision number.

c. Specific activity.

d. Steps.

e. Safety Steps.

f. Critical steps.

g. Follow-up action.

h. Observation conducted by (full name).

i. Designation (e.g., supervisor).

j. Individual/Team observed names.

k. Date of observation.

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l. Signature.

29. Work at Elevated Positions and Roof Work

30. The Principal Contractor shall ensure that all work performed at elevated positions conform to

the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418

(Working at Height Procedure).

2. A fall protection plan, which must be based on the tower design supported by the required risk

assessments will be compiled, implemented, reviewed, and communicated to all employees

working at heights.

3. The principal contractor shall review their risk assessment and fall protection plan as required,

at intervals to be determined by the principal contractor, and taking into consideration:

a. Incident trend analysis, or new/revised technology.

b. Changes to scope of work, changes to work methods/procedures/equipment, etc.

4. The Contractors shall stop all persons working in elevated positions during periods of inclement

weather.

5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body

safety harness shall be worn when working at an elevated position. All FAS equipment in use

must meet the specifications outlined in the OHS Act and the following applicable standards:

a. SANS 50361:2003

b. SANS 50363:2003

c. SANS 50353-1:2003

d. SANS 50354:2003

e. Eskom Work at Heights Standard 32-418

f. Eskom Personal Protective Equipment (PPE) for Work-at-Heights Specification 240-

100979500. Working in elevated positions shall only be carried out under the supervision of a competent

person in accordance with US 229995.

7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not

possible:

a. Fall protection equipment shall comply with Unit Standards and other recognised

international standards.

b. The Principal Contractor and/or his contractor shall compile a fall protection equipment

inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures

requirements for safe use and for inspections).

8. Provision must be made to prevent objects and/or material from falling from elevated areas and

the protection of persons working below. A drop zone shall be established with barricading and

necessary signs.

9. An Engineer shall do a design and calculations for all scaffolding where applicable.

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29.1 Ladders (Portable)

a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant

SANS standards, or other recognised international standards.

b) Damaged ladders shall be clearly marked and quarantined and removed from the project

site.

c) Prior to work being performed, an adequate risk assessment shall be conducted, and

work shall be conducted in accordance with General Safety Regulation 6 and 13A and

Construction Regulation 10 of the OHS Act

29.2 Training and authorization

a) Every employer shall ensure that no person engages in any activity in relation to work at

heights unless they are competent to do so.

b) Only training providers that use competent training instructors and assessors who are

SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be

used.

c) All persons who work at heights or who are required to do rescue at heights shall receive

three days of Fall Arrest System (FAS) training and two days of rescue training in

accordance with the Unit standards 22998 and 229995.

d) The Contractor must ensure that all persons who work at heights and those who will be

required to do rescue at heights shall receive training according to the relevant unit

standards. As a minimum, individuals who work at height and are not responsible for

performing a rescue must undergo three days of FAS training (Unit Standard 229998)

and rescuers must further undergo two days rescue training in accordance with the Unit

Standard 229995. Rescuers must be appointed in writing for the site/project.

e) Official FAS training shall not have an expiry date on the certificate.

f) Only the training date shall be indicated on the certificate.

g) Official rescue training shall expire every three years from the date of issue.

h) The principal contractor shall ensure that there is a Level 2 First Aider trained for every

team working at height. See Annexure L - all line construction First Aider shall be level 3

NB: All work at heights appointments and competency certificates shall be kept in the Health and

Safety File.

30. Occupational Health and Hygiene

The principal contractors and contractors shall identify the occupational stressors which could

include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any

person may be exposed because of his work activities.

30.1 Occupational Hygiene Management Program

Principal Contractors and contractors shall develop, implement, and maintain an occupational

hygiene management programme to ensure that the occupational hygiene stressors are identified

assessed (monitored) and controlled. The occupational hygiene programme shall include, but not

limited to the following elements:

a. Occupational health risk assessment as a foundation.

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b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS

accredited AIA.

c. Communication of occupational hygiene results and requirements.

d. Conduct awareness trainings and keep registers; and

e. Keep Occupational Hygiene surveys reports for a period of 40 years.

Where there are occupational hygiene stressors, principal contractors and contractors shall ensure

that occupation surveys are conducted to assess stressors. These programs may include but not

be limited to:

a. Hearing Conservation Programme.

b. Heat and cold stress Management Program.

The principal contractors and contractors shall report to the Department of Employment and Labour

on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of

such reports shall be made available to the client senior advisor H&S / H&S officer.

Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall

be submitted to PD Management/Occupational Hygiene Practitioners for information and record

keeping.

The principal contractor shall provide and adhere to effective monitoring procedures. These

procedures shall include the planning, carrying out and recording of the results of the measurement

programme. This is to confirm the effectiveness of the implemented control measures, and the

results shall be made available to the Contracts Manager/Employer’s Representative on request.

Note: Principal contractors and contractors are responsible to measure and monitor all Occupational

Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.

30.2 Medical Surveillance Programme

The Principal Contractor and contractor shall ensure that their employees are registered on a

medical surveillance programme and are in possession of a valid medical fitness for duty certificate

specific to the construction work to be performed. The Fitness for duty certificate shall be in form of

Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the

employee will be exposed to.

The principal contractor and contractors shall ensure that employees have undergone pre-entry

medical examination before starting work on site. No employee shall access site without a valid

medical fitness for duty certificate.

The principal contractor and contractors shall ensure that employees undergo a periodic medical

examination as and when a need arise.

The Principal Contractor and contractors shall ensure that employees undergo an exit medical

examination at the end of the project or when the service of the specific employee has been

terminated or has expired.

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Note.: The client will only accept medical surveillances conducted by an Occupational Health

Practitioner who holds a qualification in occupational health and registered with Health Professions

Council of South Africa (HPCSA).

30.3 Pre-Existing / Current Medical Condition

30.3.1 Disclosure of pre-existing injuries or medical conditions

A pre-existing condition as defined by the OHS Incident Management Definitions and Classification

Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an

incident arising out of, and in the course of employment, shall be considered:

a) Non-work-related if the incident arises solely because of a pre-existing medical

condition/medical impairment and if a worker without such a condition/medical impairment

would not have suffered such an incident; or

b) Work-related if the incident arises where the pre-existing condition/medical impairment may

have been a contributing factor.

Note 1: Principal contractors are to follow their own processes and procedures for classification. At

a minimum, the decision about the impact/implication of such pre-existing medical condition/medical

impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,

section 1).

Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,

depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any

other health condition such as previous medical operational condition in any part of the body.

An injury are any old injuries that existed prior to the work injury that may or may not have fully

healed. Some workplace environments could aggravate pre-existing conditions even if they would

not necessarily have caused a new condition in an otherwise healthy individual. Examples may

include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee

injuries etc.

30.3.2 A prospective employer / Supplier expectations/ duties

A prospective employer / supplier shall:

a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing

during the period of the employment process that could reasonably be expected to be

aggravated by performing their employment related duties.

b) request disclosure in writing and this request must be accompanied by details of the nature

of the duties that are subject to the employment.

c) advise prospective workers that if they knowingly supply false or misleading information, they

will not be entitled to compensation or damages under the Compensation for Occupational

Injuries and Diseases Act, Act for any event that aggravates the non-disclosed

pre-existing injury or condition.

d) ensure that pre-existing or current condition is part of:

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i). Individual employment contract. Because the contract defines the terms and

conditions of employment

ii). Included in the employment induction.

iii). Person Job Specification shall be developed to have a portion where the individual

when visiting the occupational medical practitioner, it has been completed by the

employer, employee and the medical practitioner can complete the document.

iv). The employee shall reveal any pre-existing or current medical condition to the

Occupational Medical Practitioner prior the assessment.

v). Part of toolbox talk at least monthly, and awareness conducted more often, and

vi). Records shall be kept.

30.3.3 A prospective contractor employee duty

A prospective employee must, where requested in writing by a prospective employer, disclose all

pre-existing injuries or medical conditions of which they are aware of, that could reasonably be

expected to be aggravated by performing the employment related duties. If the prospective

employee is engaged before making the disclosure (or being requested to make the disclosure),

his or her entitlement to compensation is unaffected.

However, if the prospective employee does not disclose pre-existing medical condition or injury,

this may have an impact on the future management of incidents in particular the work relatedness

or not of an incident which may be attributed or not to pre-existing conditions.

30.3.4 Key considerations for employers

Employers considering implementing changes to their employment conditions and processes in

relation to these amendments shall note:

a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical

conditions from prospective workers during the pre-employment, periodic and post

screening process, and such information shall be kept confidential.

b) when providing details of the nature of the duties that are subject to the employment, it is

important that this information is accurate and provides specific details of the nature of the

duties. The prospective employee must receive information that will enable them to make

an informed decision about whether their pre-existing injury or condition might be

aggravated by the duties.

c) if the Workers' Compensation Commissioner has previously provided a copy of the

employee's claims history summary the employer shall not:

i). disclose to anyone else the contents of or information contained in the

summary.

ii). give access to the document to anyone else.

iii). use the contents of or the information contained in the summary for any

purpose other than for the purposes of the employment process (penalties

apply).

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any

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2021/539129/30

File name: Construction of a concrete one million litre deluge water storage tank at Apollo Conveter Station_C.TXA0069_Rev 1

Construction of a concrete one million litre deluge Unique Identifier: 559-790983792

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Revision: 1

Page: of 39

d) changes to employment conditions and processes should be made in consultation with the

employer's human resources or advisor and employee representative. Employers who may

have queries concerning equal employment condition and processes should seek

independent advice.

e) employers shall keep accurate records relating to this disclosure as this information will be

requested where applicable during the claim determination process.

f) The employer shall follow their own disciplinary procedure and share the outcome with the

client.

Note:

I. The employer shall ensure that the employees are not exposed or expected to execute

an activity that will exacerbate the pre-existing or current medical condition. Risk

assessment shall be conducted to determine the area where the individual shall be

expected to execute the duties.

II. The pre-existing or current medical condition shall be applicable to new or current

employees within a specific employer.

III. The employer shall manage all the pre-existing or current medical condition (this

include referrals medical conditions) as per legal requirements as all information shall

be kept private and confidential all the time.

30.4 Emergency Care

A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)

ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such

as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure

that all employees are familiar with the emergency numbers. Where the principal contractor or/and

contractor(s) has established their own contract with a specific service provider, those numbers must

be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.

The principal contractor must make clear to the employees that in any event one of the numbers

must be used or the combination to ensure that the life of the individual is preserved.

30.5 Employee Assistance Programs (EAP)

The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include

voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;

hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected

individuals. The Contractor shall communicate the programme to all personnel.

30.6 Rehabilitation

The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where

rehabilitation is required.

The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with

recommendations, communicate with employee and provide transport according to the planned

appointment.

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The process shall continue until the rehabilitation of an employee is declared fit by the

Doctor/Hospital.

30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)

The principal contractor and contractor(s) shall submit a valid letter of good standing with the

compensation fund or a licensed compensation insurer relevant for the construction sector.

31. Emergency Preparedness and Response

a) The principal contractor shall provide a site-specific emergency preparedness and

response plan of which it shall include the specific activities being executed for site and

offices and submit this plan to the client for review.

b) The Emergency Preparedness Plans must be relevant to the scope of works and to the

prevailing surrounding environmental risks.

c) The principal contractor shall ensure that all the employees are fully conversant with this

plan.

d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and

identify areas for improvement. The report shall be written and action plan where

applicable be developed and all the records shall be made available for inspection/audit

by the client and/or authorities.

e) When preparing worksite Emergency Preparedness Plans, cognisance must be made

as to the locality of the site and the response time for the emergency services. Where

sites are remote, contractor management shall ensure that enough employees are

trained in the various disciplines to be able to afford prompt response attention.

32. Fire Safety

Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the

requirements of the local authority fire department and Section 9 of the Environmental Regulations

for Workplaces.

33. Site plans

The principal contractor must develop a comprehensive site layout plan with the following as a

supply on site; Regulations for

Inadequate rehydration / water/fluid Surveyors; shall develop and implement additional

Work

appointment of any contractor or supplier and before the commencement

of work

construction

work.

8. The use of machineries that will encroach on the required safety clearances as stipulated

in SANS 10280 and ORHVS is prohibited.

9. No work

Title: Supplier Quality Management: Document Identifier: 240-105658000

Alternative Reference QM 58

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Quality Management

Revision: 3

Total Pages: 28

Next Review Date: October 2024

Disclosure Controlled Disclosure

Classification:

Compiled by Supported by Functional Authorized by

Responsibility

SA Sambo P Dondashe L Meyer K Pather

Chief Advisor Middle Manager Acting Senior General Manager

Quality Quality Manager Quality Risk and

Management Management Management Sustainability

Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021

EDC TN Formatted 15.10.2021

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Content

. Introduction ............................................................................................................................... 3

2. Supporting Clauses .................................................................................................................. 3

2.1 Scope ............................................................................................................................... 3

2.1.1 Purpose ................................................................................................................. 3

2.1.2 Applicability ........................................................................................................... 3

2.1.3 Effective date ......................................................................................................... 3

2.2 Normative/Informative References ................................................................................... 3

2.2.1 Normative .............................................................................................................. 3

2.2.2 Informative............................................................................................................. 3

2.3 Definitions ........................................................................................................................ 4

2.4 Abbreviations ................................................................................................................... 5

2.5 Roles and Responsibilities ............................................................................................... 6

2.6 Process for Monitoring ...................................................................................................... 6

2.7 Related/Supporting Documents ........................................................................................ 6

3. Pre-Contract Award: Quality Requirements .............................................................................. 7

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7

3.2 Quality Plan ...................................................................................................................... 8

3.3 Contract Quality Plan........................................................................................................ 8

3.4 Quality Control Plan ....................................................................................................... 10

3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16

3.7 Post-Contract Award ...................................................................................................... 17

3.7.1 Contract Execution .............................................................................................. 17

3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18

3.7.3 Supplier Quality Audit .......................................................................................... 18

3.8 Standard Conditions ....................................................................................................... 19

3.8.1 Rights of Access .................................................................................................. 19

3.8.2 Eskom Rights to Information ................................................................................ 20

3.8.3 Preservation ........................................................................................................ 21

3.8.4 Quality Audits Related Conditions ....................................................................... 25

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by

Eskom ................................................................................................................. 25

3.8.6 Special Processes ............................................................................................... 26

4. Acceptance ............................................................................................................................. 27

5. Revisions ................................................................................................................................ 27

6. Development Team ................................................................................................................ 27

7. Acknowledgements ................................................................................................................ 28

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s

position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve

their QMS and enhance service delivery by implementing and conforming to the standard.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this specification is to outline the requirements according to which suppliers shall

 develop,

 implement,

 maintain, and

 continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

2.1.2 Applicability

This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,

suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests

for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products

and services.

2.1.3 Effective date

Date of authorisation of the specification

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

2.2.2 Informative

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

Success

[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy

[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

Eskom representative or Eskom inspection agency, whichever is applicable.

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

Requirements are generally specified in the purchase order and/or contract documentation,

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus-bars, CT’s, VT’s and transformers).

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use.

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

A supplier may be a natural or legal person and includes any employee acting within the

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

2.4 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

CA Corrective Action

CQP Contract Quality Plan

FIDIC Federation Internationale Des Ingenieurs- Conseils

FMECA Failure Mode, Effects and Criticality Analysis

HAZOP Hazard and Operability Study

ISO International Organisation for Standardisation

ITP Inspection and Test Plan

NC Nonconformity

NDT Non Destructive Testing

PMI Positive Material Identification

QCP Quality Control Plan

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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Abbreviation Explanation

QMS Quality Management System

PQP Project Quality Plan

RFI Request for Information

RFQ Request for Quotation

RFP Request for Proposal

SHEQ Safety, Health, Environment, and Quality

SETA Skills Education Training Authorities

WPS Welding procedure specifications

WQR Welder’s Qualification Record

2.5 Roles and Responsibilities

Eskom Quality representative/ professional will select applicable requirements for existing and

potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier

Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001

Standard).

The existing and/ or potential suppliers must complete, sign and return Form A with the other

returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and

responsibilities for this standard are defined within the text of this specification.

2.6 Process for Monitoring

The application of this specification throughout Eskom shall be audited as per the management

system audit schedule.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

A)

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

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Revision: 3

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3. Pre-Contract Award: Quality Requirements

The quality assessment criteria and Form A of this specification will be selected and completed by

an Eskom Quality representative/ professional who will identify the applicable supplier quality

requirements to be met.

Form A of this specification must also be completed and signed by the supplier responding to an

Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements

as per this specification and ISO 9001 Standard or any additional quality requirements specific to

the scope of work.

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) and in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001 and may include a quality manual, quality plans, work procedures, work

instructions, method statements, work flow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub-supplier’s scope of responsibility includes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.6 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-supplier’s scope of

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

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Revision: 3

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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.8 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

 Verification of the QMS

 Audits and surveillances

 Regular assessment of the CQPs and reviews of QCPs.

 NC and Defect Management

 Inspection and test plans

 Risk management

3.2 Quality Plan

The information in this section constitutes the minimum requirements for a quality plan.

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained contract

quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test

plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

supplier’s quality system in order to demonstrate its ability towards both controlling and

meeting specified Eskom requirements.

Note 1: Contract Quality Plan should address the quality assurance elements related to the scope

of work and/ or technical specification.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-supplier’s scope of work.

The supplier shall, where applicable, based on scope of work criticality, ensure that procurement

documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for

supplier and Eskom review.

The main supplier shall ensure that sub-supplier CQPs are developed and implemented in

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In

addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall

include the following (as applicable):

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3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding: management of the welder’s qualification record

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture. The personnel carrying out special processes (for

example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully

verified by subsequent inspection and test shall be suitably qualified and, where applicable,

registered with statutory bodies as legally required, that is, as radiographic workers to conduct

radiography. The requirements for the qualification shall be specified, and personnel records

shall be maintained in accordance with the Project Quality Personnel Qualification

Specification and, where applicable, legal requirements.

3.3.6 The personnel required to perform special processes shall be certified competent through a

certificate of competency in accordance with the company’s internal training management

and competency control procedures or an external certification body (for example, NDT)

through an accredited service provider as per Skills Education Training Authorities (SETA)

requirements.

3.3.7 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

company’s training management and competency control procedures. All the training

certificates shall meet the SETA requirements in terms of having the unit standard completed

and the accreditation number of the service providers.

3.3.8 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s

sub-suppliers by Eskom or it agent.

3.3.10 The CQP information need to include, but not limited to:

 Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

 Outline the resources, the communication channels, applicable documents and records to be

generated.

 Management Authority and Responsibility from both supplier and client need to outline in the

Cqp.

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 List of documents and records that will be used and submitted during the execution of the

project.

 Communications channels should include contact person and contact details

 Monitoring & measurement procedures for activities need to be indicated.

3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements

Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.4 Quality Control Plan

The supplier shall develop and implement processes and procedures that efficiently and effectively

monitor, verify and document the quality of the scope of work for deliverables.

The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be

performed and special attention to controls related to critical products and services.

3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and

they shall allow for the insertion of Eskom specific requirements, including hold and witness

points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

authority or agency’s agreement prior to the commencement of work involving an activity

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

Qcp/ itp.

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

 Eskom contract number and title

 The supplier’s order number

 Identification of the area of works/contract

 Description of the work, with components, item number, and activity date

 QCP/ITP unique number

 A list of the sequence of operations, including inspection and tests

 The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

 The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

 The inspection and test activities that the supplier has nominated for its intervention points

 Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

 Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

 Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

Specifications, including, but not limited to, the following requirements:

 Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

 Identification of quality verification activity and stage

 The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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 Definition of acceptance criteria

 Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

 Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

 Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

 Listing of all proposed test procedures

 Acceptance criteria for each inspection or test in alignment with specified tolerances

 A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

 Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

 The supplier shall arrange coordination meetings with Eskom prior to placement of orders

for items or equipment to ensure that all technical and commercial requirements are clear

and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.

 Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

Specification.

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

 Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

 An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

 Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

 Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

 Hazard and Operability Study (HAZOP) report, as applicable

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality

representatives who will be involved in the works, and records are to be kept.

3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

supplier’s or sub-supplier’s premises and on site where the work is being performed. The

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

3.5 Pre-Contract Award: Quality Requirement

3.5.1 Main Supplier and Sub-supplier Categories

Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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The following are the minimum returnable documentation for Categories 1 to 4:

3.5.2 Category 1: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the

latest applicable revision). The QMS should drive the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformity identified, and the

resulting remedial actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

3.5.3 Category 2: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed, implemented and maintained QMS

that complies with ISO 9001 or any applicable standard of quality management system (the latest

applicable revision). The following documents (approved/ signed copies) shall be submitted:

 Quality Management System manual or a documented information that have defines and

describes the QMS and its scope

 Quality Policy, aligned with the supplier’s strategic direction (documented information)

 Quality Objectives (documented information)

 Control of documented information (both maintain and retain documented information )

 Internal audit procedure (documented information)

 Control of nonconforming outputs (documented information)

 Nonconformity and Corrective action procedure (documented information)

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal audit reports. The

audit reports must include, if applicable, nonconformity identified, and the resulting remedial

actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

document (240-12248652).

3.5.4 Category 3: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001

(or the latest applicable revision). The following documented information (approved/ signed

copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information )

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

NB: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.5.5 Category 4: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

 The quality method statement should address all the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic

direction). (documented information)

 The supplier shall submit a copy of quality objectives. (documented information)

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of the documented information for roles, responsibilities and

authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant

documented information are; organization charts, job descriptions, work instructions, duty

statements, manuals, procedures.

Note: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment

Supplier capability and capacity assessments shall be performed prior to contract award on potential

suppliers participating in Eskom Holdings procurement process to:

 provide products and services with high risk to operational sustainability

 work on critical plant and equipment

 supply of critical plant items or components

 provide special processes

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant

equipment, supplying commodities and providing specialised services shall be subjected to the

capability and capacity assessment.

Critical plant includes the following:

 Generation Level 1 & 2 plant

 Transmission and Distribution Power Plant & Control Plant

 Mega Projects

All potential quality risks identified will be included in the assessment report provided for the tender

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted.

3.7 Post-Contract Award

3.7.1 Contract Execution

The supplier shall submit the following documents within 30 days or as per stated timeline after the

contract date, prior to the commencement of work, for acceptance by Eskom:

 The supplier shall complete a QCP before contract award. This shall be reviewed and

signed off by Eskom within 30 days or as per stated timeline after contract award.

 The supplier shall complete a quality control plan and ITP(s) for review and acceptance by

Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30

days or as per stated timeline after contract award.

 The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

 The equipment lists and an indication of pressurised components and systems.

Note: These plans are to be compiled in line with Eskom’s requirements and will have to be

discussed with, and approved by, Eskom prior to any work commencing.

 Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

 The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

 Monthly quality performance and management reports are to be prepared by the supplier

during contract execution. The content of these reports shall be agreed by Eskom when

submitted to Eskom on a monthly basis.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.2 Supplier Quality Performance Monitoring Phase

During the contract execution phase, suppliers shall be monitored by Eskom for performance on

quality-related aspects.

The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to

the supplier.

The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the

execution of a contract using agreed key performance indicators. The monitored key performance

areas include the following:

 CQP and QCP /ITP

 Delivery

 Design

 Cost

 Management system

Subsequent key performance indicators associated with these areas will include the following:

 Nonconformity monitoring

 Audit and assessment evaluation scoring

 Management system compliance and accreditation

 Achievement of delivery targets as per contractual agreements

 Process improvements

 Correction and corrective action response and closure

3.7.3 Supplier Quality Audit

3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers

3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with procedures documented in the

Cqp.

3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

3.8 Standard Conditions

3.8.1 Rights of Access

Eskom:

3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

The supplier:

3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with

the work at any time;

3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and

3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.2 Eskom Rights to Information

3.8.2.1 To expect that the works will be conducted in accordance with the contract between the

parties.

3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.

3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in

selected audits as an observer and by assessing the supplier during key work stages.

Eskom will coordinate with the supplier to develop an oversight schedule aligned with the

supplier’s audit schedule.

3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the

audit programme.

3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier

shall provide all resources to support these activities.

3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.

3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.

3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as

well as any documentation, materials, or equipment associated with the work, at any time or

project work location.

3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.

3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s

or sub-supplier’s premises and on site where the work is being performed.

3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs

for Eskom oversight of selected functions and to perform surveillance or audits of the work.

3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and

before delivery, construction, erection, and commissioning to measure, test, and inspect the

products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery

order at any time and for any portion of the work that is not being performed in accordance

with the specified/agreed requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3 Preservation

The supplier shall develop and implement a comprehensive preservation programme consisting of

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

3.8.3.2 Development and implementation of preservation programme training appropriate to work

need.

3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not

limited to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-supplier’s testing facilities, processing plant, and any other processes

deemed important towards effective and efficient quality control.

3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service

provider in ensuring seamless installation of the device and other associated installations.

Moreover, there is also a need to integrate data flows and systems between Eskom and the

supplier. Further details are included in the Eskom specifications and works information.

3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of

preservation requirements.

3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements

and recommendations.

3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency

with preservation programme expectations.

3.8.3.8 Preservation work plan development and plan execution performance evaluation of all

parties engaged for provision of material transportation, handling, or storage services.

3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

3.8.3.10 Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

reference, the term “physical assets” should be understood to include bulk materials,

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.3.12 Where the project responsibility for equipment and materials management has been

formally delegated, the supplier’s preservation programme shall ensure clear and

unambiguous communication of pre-operation preservation of goods quality requirements

to sub-suppliers.

3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project procurement, logistics, construction management,

quality, security, and other project functional areas, as required, for efficient and effective

implementation of preservation requirements. This shall take the form of a preservation

programme applicable to all systems, system components, equipment, materials, customer-

supplied materials, and other goods procured or managed under the scope of work.

3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

 requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions;

 detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

proofing;

 requirements for electrical grounding or isolation;

 requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

 detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

 requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

 internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

 support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

 provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

 provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

 provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

 requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

 clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

 documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

 detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain

preservation status.

3.8.3.18 The supplier’s preservation management programme scope shall encompass

management of preservation requirements, from initial transfer of ownership or management

responsibility to project scope of responsibility, through any period of temporary or longer-

term storage and through any period of transit, including transit for final delivery at point of

active use or installation.

3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions

to address preservation and control of valves, electrical motors and components,

mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,

gaskets, coatings, insulation, and other materials. Special precautions include, but are not

limited to, supplier-specified maintenance procedures related to engines, electric motors,

pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,

supplier procurement processes shall ensure clear and unambiguous documentation of sub-

supplier input into preservation management programme requirements.

3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements.

3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation

management programme execution.

3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.4 Quality Audits Related Conditions

3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

3.8.4.2 The supplier’s quality audit and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the supplier to develop an oversight schedule aligned with the supplier’s

audit schedule.

3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and

unscheduled, during all phases of the contract. The supplier shall provide all resources to

support these activities.

3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-

suppliers.

3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom

3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to

Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days

from the date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the

supplier proceeding with any pending/further intervention or corrective action, as may be

required by Eskom.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

any action to rescind/withdraw the supplier’s qualification status.

3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and

issued to the suppliers via the contract communication protocol. The suppliers shall

investigate the matter and respond in writing to Eskom of disposition within the stated

contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken

immediately.

3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated

contractual conditions. The Project Manager should apply contractual remedies in

accordance with Fidic/ NEC contract.

3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same

supplier within a period of 6 months or less. This must then be escalated to the management

review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then

the matter must be escalated to the supplier review committee for recommendation.

3.8.6 Special Processes

The following requirements shall be applicable as well as additional requirements as specified in the

scope of work for the provision of the following special process services:

3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

3.8.6.3 All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

4. Acceptance

This document has been seen and accepted by:

Name Designation

Kerseri Pather General Manager: Risk and Sustainability

Lenock Meyer Acting Senior Manager: Quality Management

Pamela Dondashe Middle Manager: Quality Assurance

Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management

Suzette Manthe Senior Advisor: Quality Performance and Planning

Lorna Ndlela Middle Manager: Eskom Document and Records Management

5. Revisions

Date Rev. Compiler Remarks

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

March 2016 1 SA Sambo Specification was due for revision and also to

repackage the requirements and tender returnable

documents into four categories.

December 2011 0 A Hunter New document

6. Development Team

The following people were involved in the development of this document:

 Andrew Else

 Bongi Tshabalala

 Feziwe Mogamisi

 Lesego Garegae

 Patrick Thwane

 Xolani Zuma

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

7. Acknowledgements

Eskom Operational Quality Forum Members

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Reg No 2002/015527/30.

B.2 Documented information for Control of Externally Provided Processes, Products and Services - Must include criteria for evaluation, selection,

Indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) -

Category 2 (refer to clause 3.5.-105658000) -

Category 3 (refer to clause 3.5.-105658000) X

Category 4 (refer to clause 3.5.-105658000) -

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

3 post-contract award(eskom)

This document establishes the technical evaluation criteria for the evaluation of the tenders that will

be received in response to the request to tender for the civil works to be done at Transmission

Substations. It is a high-level consideration of the key aspects that will give direction to the technical

evaluation process. It is in accordance with the Tender Engineering Evaluation Procedure (24048929482) [4]

2. Supporting Clauses

2.1 Scope

This evaluation criteria document applies to all civil engineering aspects of the Transmission

Substations

2.1.1 Purpose

The purpose of this document is to establish a standardized framework for assessing the technical

capabilities and compliance of the civil works proposals.

2.1.2 Applicability

This document shall apply throughout Eskom Holdings Limited Divisions/ National Transmission

Company South Africa SOC Ltd Reg No 2021/539129/30.

2.1.3 Effective date

The date from which the document is effective is from the authorisation date.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] OHS Act, 1993: Construction Regulations, 2014

[3] SANS 1200: Standard Specification for Civil Engineering Construction

[4] 240-48929482: Tender Engineering Evaluation Procedure

2.2.2 Informative

None

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30

Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109

Evaluation Criteria Revision: 5

Page:

2.3 Definitions

2.3.1 Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or

discretionary)

2.3.2 Tender: A written competitive offer, quotation, proposal made by the supplier in a prescribed

or stipulated form in response to an invitation to tender/competitive enquire for provision of

assets/goods or services and or the disposal thereof.

2.4 Abbreviations

Abbreviation Explanation

CV Curriculum Vitae

EDWL Engineering Design Work Lead

LDE Lead Discipline Engineer

N/A Not Applicable

OHSA Occupational Health and Safety Act

SANS South African National Standards

TET Technical Evaluation Team

2.5 Roles and Responsibilities

Engineering Manager: All Engineering Managers throughout Eskom shall ensure that all staff, in

their respective areas understand and adhere to this procedure.

Engineering Design Work Lead (EDWL): The EDWL is responsible to manage the execution and

adherence to this procedure. Typically, on New Build projects the EDWL role is fulfilled by the Lead

Discipline Engineer (LDE) and in existing asset projects the EDWL role is fulfilled by the relevant

System Engineer/plant Engineer.

Technical Evaluation Team (TET) member: The delegated engineers/technical specialists who

are responsible to review and evaluate technical aspects of the tender documentation as per the

Tender Technical Evaluation Strategy.

2.6 Process for Monitoring

N/a

2.7 Related/Supporting Documents

N/a

Controlled disclosure

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30

Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109

Evaluation Criteria Revision: 5

Page:

3. Tender Technical Evaluation Criteria

3.1 Scope of Work

The following is a high-level applicable scope of work ticked, refer to a detailed scope of work

document for the tendered project:

Scope Applicable

Foundations and/or plinths

Cable Trenches

Earthworks/Terrace

Roads

Drainage

Yard stone

Buildings

Fencing

Steelwork

(i.e. Main columns and beams, equipment support

and/or floodlight mast)

Security Lighting

Earthmat & Earthtails

Substation Electrical in Buildings

(i.e. Lighting installation, ventilation installation

and/or electrical installation-DB)

3.2 Technical Evaluation Threshold

The minimum weighted final score (Threshold) required for a tender to be considered from a

technical perspective is 70%. The tenderers will be evaluated using the criteria listed in section 3.3.

Each criterion is allocated a weight. An overall scoring will be given for each tenderer. The overall

score is a sum of the individual scores allocated for each criterion.

3.3 Qualitative technical Evaluation Criteria

Compliant tenders will be evaluated against a set of weighted qualitative evaluation criteria. The

evaluation criterion has been broken down into sections and a percentage weighting has been

allocated to each section. Percentage weighting summary figures is indicated in the table below:

Controlled disclosure

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30

Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109

Evaluation Criteria Revision: 5

Page:

Table 1: Qualitative Evaluation Criteria

Qualitative Technical Criteria Reference to Criteria Criteria Score Clarification

Description Technical Weighting Sub

Specification (%) Weighting

/ Tender (%)

Drawn chkd auth date reference drawings

Drawn chkd auth date reference drawings

250 site plan

Of finishes

1900 u4 finish to horizontal or slightly inclined see detail 1 see detail 1

Surfaces of concrete struck off with

An accurate straight edge to provide an

Even uniform surface and steel floated

4050 NEW 4050 NEW 4050 NEW 4050 NEW 3000 NEW TO REMOVE SCREED MARKS. (TOLERANCE = 3 mm)

J j

200 ex. 200 ex. 200 ex. 200 ex. 200 ex. F1 as from close jointed sawn boards. Sheet

20200 metal or other approved material which will

Prevent loss of grout.

F2 as from wrought formwork with all joints

Between formwork panels horizontal or

Vertical or parallel to supporting members section a-a

To produce an accuracy ii high quality smooth

Finish of even texture and colour. Joints

Shall be tight to prevent loss of grout - sealed

With grout or similar.

ROOF SLAB 200 mm THICKK K

300 sq. 300 sq. 300 sq.

Col. Col. Col.

0 first issue

A

Rev revision description drawn chkd auth date reference drawings

4250 4250 4250 4250 approved by

Drawn chkd auth date

Drawn chkd auth date cj

Drawn chkd auth date cj

Cj approved byg 2900 cjpanel b panel b g ESKOM holdings limited

Panel c

CJ CJ REG No

Panel e panel e 2002/015527/06

Date venterjm

A

Checked by

Cj cj 1 2650

5550 3100 3100 2900 date panel c

1 2 3 drawn by reinforcement detailing

Drawn chkd auth date cj

Drawn chkd auth date cj

Drawn chkd auth date cj

Drawn chkd auth date 0.18/ Reference drawings

Apollo Converter Substation (CS) has 24 single phase 90.8 MVA converter transformers and 2

smoothing reactors. Due to internal or external sustained faults, these assets are vulnerable to

explosion and the spread of fire. In such a case, it is important to have a mechanism to contain the

fire to prevent equipment from fire damage. In the event of a fire, each transformer and reactor are

furnished with its own sprinkler as a form of containment.

Currently, the water used in the fire system is stored in two separate tanks, each with a capacity of

one million litres. There is a fire pump house where water is pumped from the storage tanks to the

relevant deluge systems. The first storage tank was installed in the 1970s and has reached its life

span. The tank is showing signs of structural degradation with leakages in multiple sections of the

tank as well as visible cracking of the concrete support structure. The second tank was added at a

later stage and is still in good working condition.

To ensure adequate water storage (2Ml) for the deluge system, this tank will need to be replaced.

A new storage system with continuous supply is required to reinstate the integrity of the fire system

to mitigate adverse impacts on the substation equipment in the event of fire.

This report details the hydraulic design of the new reinforced concrete 1.2Ml water storage tank.

2. Referrences

[1] South African Grid Code

[2] Occupational Health and Safety Act (OHS Act)

[3] (SANS 1200) – General Civil

[4] SANS 10400 – The application of the National Building Regulations

[5] (240-55922824) - Substation Layout Design Guideline

[6] (240-109644476) - Standard for Implementation of Substation Layouts for Transmission

Substations

[7] (32-727) - Eskom Safety, Health, Environment and Quality policy

[8] SANS 10100 – The Structural Use of Concrete

[9] SANS 10100 Part 3 – Design of Concrete Water Retaining Structures

[10] SANS 10160 - Basis of Structural Design

[11] National Building Regulations and Building Standards Act No.

[12] BS8110 – Structural Use of Concrete

[13] BS8007 – Design of concrete structures for retaining aqueous liquids

[14] The Redbook – The Neighbourhood Planning and Design Guideline

[15] Design of Liquid Retaining Concrete Structures, R.D Anchor

[16] Reinforced Concrete Guide, Greg Parrott

ESKOM copyright protected

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to ensure it is in line with the authorized version on the WEB.

SCOPE OF WORKS FOR THE APOLLO DELUGE TANK Unique Identifier: APO23P28-SE-D82

Replacement

Revision: 0

Page:

Upgrades to the waste storage areas are required for compliance to be achieved. Designs and

construction are in accordance with [1] – [16]. All construction is to be carried out in accordance with

Eskom’s Safety, Health and Environmental Specification. During construction all necessary safety

procedures must be strictly adhered to. This document should be referenced in conjunction with the

relevant drawings.

The Civil Scope of Work involves the following design aspects:

• Earthworks

• Reinforced concrete tank

• Pipes and specials

3.1 Earthworks

• Demolish existing concrete foundation
• Demolish existing sectional steel tank
• Construction of layer works as per drawing APO23P28-SE-D68

3.2 Reinforcent concrete tank

• Construct skip bay uncovered masonry wall enclosure
• Construct covered washbay and sorting area with masonry enclosure
• Construction of reinforced concrete tank as per drawings APO23P28-SE-D68, APO23P28-

SE-D69, APO23P28-SE-D70 Sheet 01, APO23P28-SE-D70 Sheet 02, APO23P28-SE-D71,

APO23P28-SE-D72, and APO23P28-SE-D73.

3.3 Pipes and specials

• Dismantle and remove existing pipes, valves and tank hydrants
• Construct new pipes, specials and valves as per drawings APO23P28-SE-D65 Sheet 01 and

APO23P28-SE-D65 Sheet 02

• Construct new pipe supports as per drawing APO23P28-SE-D65 Sheet 01
• Construct catchment drain with PVC pipe connected to existing vegetation lined channel in

accordance with drawing 0.54-390- Sheet 06

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to ensure it is in line with the authorized version on the WEB.

SCOPE OF WORKS FOR THE APOLLO DELUGE TANK Unique Identifier: APO23P28-SE-D82

Replacement

Revision: 0

Page:

4 list of drawings

Table 1 below shows the list of drawings applicable to the design.

Table 1: List of Drawings

Drawing Number Description

APO23P28-SE-D65 Sheet 01 LAYOUT

APO23P28-SE-D65 Sheet 02 PIPE DETAILS

APO23P28-SE-D68 general arrangement

APO23P28-SE-D69 reinforcement details

APO23P28-SE-D70 Sheet 01 REINFORCEMENT DETAILS PANEL C

APO23P28-SE-D70 Sheet 02 REINFORCEMENT DETAILS PANEL C

0.54-390 Sheet 6 REINFORCEMENT DETAILS PANEL D

0.54-8806 reinforcement details panel f

0.54-4963 reinforcement details panel e

5 authorisation

This document has been seen and accepted by:

Name Designation

Azhar Mayet Senior Engineer

Andile Maneli Senior Manager

6 revisions

Date Rev. Compiler Remarks

18 September 2025 0 Itani Mathoma First issue

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SCOPE OF WORKS FOR THE APOLLO DELUGE TANK Unique Identifier: APO23P28-SE-D82

Replacement

Revision: 0

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7 development team

The following people were involved in the development of this document:

• Itani Mathoma
• Azhar Mayet
• Jeanette Mathekga

8 acknowledgements

None

ESKOM copyright protected

When downloaded from the WEB, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorized version on the WEB.

Payment Terms: Payment Terms Tenderers are requested to bear in mind NTCSA's standard

payment terms as stipulated hereunder when submitting

tenders and concluding contracts with NTCSA:

For contracts valued below R50 000 000 (Fifty Million Rand)

including VAT, NTCSA is committed to paying Suppliers within 30

days of receipt of undisputed invoices.

2.29-2.30 Sign form of

No specific requirements found

Insufficient searchable text - AI extraction recommended

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

A certified copy of a tax clearance certificate is required from foreign tenderers (with a footprint in South Africa but Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 69 File name: 559-235050781 E3574NTCSAMWP Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 4 Identifier Invitation to Tender Effective Date July 2024 Review Date July 2027 that are not registered on CSD and have not provided a SARS pin number) and local tenderers (that have not provided their SARS e- filing PIN number for verification by NTCSA and/or their CSD profile / CSD number). Foreign suppliers with no footprint in South Africa must complete the SBD1 document; however, no proof of tax compliance is required. 1.1.14 *SBD 6.1 Annexure I Y √ Proof of valid and current CSD Registration (CSD number/CSD Report) ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE 1.1.34 Safety √ COIDA - Original certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) 1.1.35 Quality Attached Y √

Refer to Separately “Quality” Folder 1.1.36 Other Attached Y √ safety/quality Separately documents as required per

Completion Certificate to the Project Manager

CIDB grading/category: 5CE or higher

CIDB Grading: 5CE or higher

Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

o Document specific checklists and registers o Monitoring/Inspection reports o Findings and close out reports. o Natural resource consumption (water, fuel, electricity usage etc.) 2.7 Related/Supporting Documents [1] 32-1034 Eskom Procurement and Supply Chain Management Procedure [2] 240-106082683 SHEQ Requirements for the Procurement and Supply Chain Processes in Eskom CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page

The Contractor Environmental Management Model Transmission has adopted a six-phase environmental contractor management model to effectively manage contracts and suppliers. Phase 2: Phase Phase 4: Site Phase Tender Phase 5:Contract Phase 6: Post Mobilisation 1:Design Enquiry, 3:Supplier Execution -Contract /Access to Phase Evaluation Registration and Continual Review site and Award Monitoring Figure 1: illustrate the six phases environmental contractor management model 3.1 Phase 1: Design Phase

Environmental Practitioners to provide the designer with an environmental specification that are specific to the contract or services to ensure integration of the environmental requirements into the design.

The designer and the responsible environmental practitioner to conduct a site visit before commencing with the design or contract goods and services environmental specification can be developed. 3.2 Phase 2: Tender Enquiry, Evaluation, and Award

Functional environmental requirements will form part of the tender/enquiry. The tender/ enquiry shall be accompanied by a contract specific environmental specification and risk assessment and applicable SHE policies and procedures. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page: Transmission Supplier Conduct due diligence on All environmental documentation, records, reports shall be the supplier prior the work made available for review when requested by Transmission or is executed its appointed inspection agency. The supplier shall provide suitable facilities and safe working environmental to Transmission or its appointed environmental agency 3.3 Contractors Environmental Management System Requirements

The Contractor/supplier shall have a documented, implemented and maintained environmental management system, preferably guided by the ISO 14001:2015 Standard. New Suppliers can provide evidence of their compliance by maintaining accurate and up-to- date documentation and records related to their environmental management practices. This can include policies, procedures, training records, audits, and monitoring reports.

The Contractor shall be responsible for ensuring that all their Supplier Organisation’s environmental programmes comply with the Transmission requirements. The Contractor shall define the specific environmental control elements applicable to the scope of works, goods or services.

The Contractor shall inform Transmission of any changes to the environmental requirements that were evaluated during the tendering stage prior to implementation of these changes. 3.4 Environmental Planning

Any revisions to the plans/programmes shall require the agreement of Transmission or its environmental representatives prior to the commencement of work involving an activity affected by such changes.

The revision of environmental documents shall be subjected to review and approval by all parties previously responsible for evaluation prior to implementation. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page

The following will form part of the supplier’s documented EMS, and shall be internally reviewed, and formally approved. The environmental management system must cover each distinct stage of work performed/undertaken and it shall include but not be limited to: o Site establishment. o Access control to site. o Site construction and installation work (civil, electrical, power lines etc.). o Manufacturing (site, factory, temporary workshops etc.). o Storage areas (plant, equipment, free issue material etc.). o Waste Management Plan (or method statement); Site and Vegetation Clearing. o Handling of Hazardous Chemical substances. o Site management (water management, dust and noise, landowner liaison, final release and settlement of disputes and claims). o Rehabilitation. o Site demobilization.

Different physical locations where the supplier’s work will be performed, the significant environmental conditions will be included and mitigated.

Work to be performed by the supplier and their pre-determined scoping requirements.

Waste management plan/procedure that includes waste segregation and minimisation, waste disposal register, anticipated waste streams to be generated and related legal requirements applicable to waste management for specific scope of work.

Environmental records to be retained at site for the specific scope of work and, shall include but not be limited to: o Environmental Authorisation (including all other permits and licenses). o Project specific Environmental Management Plan/Programme. o Aspects and Impacts register. o Incident register and Investigation reports. o Non – Conformance register. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page: o Complaints register. o Waste statistics (reused, recycled, donated and disposal records). o Water use records. o Hazardous Substances registers and Safety Data Sheets. o Records of internal and external audits and inspections (reports, findings, action plans and close outs). o Records of site inspections conducted (checklists and reports). o ECO reports (where applicable). o Energy Efficiency Checklists. o Appointed environmental representative (Appointment Letter). 3.5 Organisational Environmental Aspects and Impacts Registers

Transmission Aspects and Impacts register shall identify/indicate/define/reflect the supplier’s scope as per the requirements of ISO 14001: 2015.

Transmission requires that the service providers ’s environmental requirements documentation meet the additional requirements below as a minimum

Identify and list all environmental aspects per activity.

Determine all the possible environmental impacts for each of the identified aspects.

All environmental aspects shall be assessed before and after controls.

Identify significant Aspects and Impacts and establish programmes/ procedures on how to address the impact to the environment.

The impacts shall be rated and must be included in a compiled Environmental Aspects and Impacts register (See Appendix A).

Aspects and Impacts register by the contractors/suppliers must be a revision-controlled document; An example of the Environmental Criteria for determining the significant impacts are explained in Appendix A. Note: this shall be managed according to the level of environmental risk. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page: Transmission Supplier Significant aspects shall be considered in the Planned actions and impact control (corrective) setting of Objectives and Targets and the measures for the medium and high significant determination of the environmental risks and impacts shall be undertaken through opportunities at the project level. environmental management programme/plan and/or through operational controls. Note: These records shall be kept in a hard copy and submitted to the environmental practitioners

The supplier’s organisational structure shall indicate the current management hierarchy as per scope of work (include SHEQ representatives). The structure must clearly show lines of responsibility and authority and shall reflect both the names of the appointed persons and their respective designations and positions. The management representative (i.e. appointed responsible authority of site) having overall responsibility for environmental management and planning.

A qualified person (National Diploma or a degree e.g., Environmental Sciences/Management or Nature Conservation or relevant Natural Sciences) having the responsibility for monitoring environmental planning and activities and their relationship within the management structure according to the project EMPr/EMP and/or EA requirement. For low risk projects an environmental representative with two weeks environmental training will be sufficient to be an environmental representative.

Environmental tender returnable must be clear to suppliers. The environmental practitioner to identify and list all applicable environmental requirements in relation to the scope of work

Where applicable, the tenders or potential suppliers must conduct a site visit of the area where the work shall be executed before tendering.

The site visit will be conducted with the supervision of contract custodian together with the commercial practitioner. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page: Items for informing the Tenderer

For the environmental requirements that were not met during the evaluation phase, the Tenderer will be given seven (7) days to submit the outstanding requirements. failure to submit the outstanding requirements within the seven (7) days period will render the tenderer non-compliant and the evaluated score will not change. As environmental requirements in a tender are contractual requirements, the non-compliance will not lead to a tenderer’s disqualification but will be highlighted in the submission report to the Delegated Approval Authority (DAA) for the Tenderer to address during the negotiations or post contract award.

Outstanding environmental issues at the clarification must be provided for in the contract with the tenderer given a specific period post contract award to address.

A site plan must indicate evacuation routes and emergency assembly point locations.

Zones for particular activities.

Cranes (including radii and capacities).

Site offices.

Welfare facilities.

Off-loading, temporary storage and storage areas (laydown areas).

Sub-contractor facilities were applicable.

Car parking including reverse parking. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: Construction of a concrete one million litre deluge water storage tank at Apollo Conveter Station_C.TXA0069_Rev 1 Construction of a concrete one million litre deluge Unique Identifier: 559-790983792 water storage tank at Apollo Conveter Station Revision: 1 Page: of 39

Access (must consider people with disability), entrances, security and access controls, temporary roads, and separate pedestrian routes.

Site hoardings and existing boundaries.

Temporary services (including electrical power, lighting, water distribution, drainage, information and communications technology, site security systems, and so on).

Location of fire extinguishers and first aid kits including blood spill kit where applicable.

Fire hazard The Contractor shall develop emergency protocols for dealing with fires, which may include a Fire Management Plan in accordance with the National Veld and Forest Fire Act (No ) and ensure that all staff is trained / informed in fire prevention. No area shall be denuded of vegetation to create firebreaks. Open fires are not allowed on site. The Contractor Environmental Officer shall ensure that in areas with a high fire danger rating, staff is informed of this. Smoking shall be restricted to designated areas or shall not be allowed, particularly in areas that have a high fire danger rating. Contractor shall ensure that adequate Fire Fighting equipment is available on site, particularly near hot work and/or where it is specifically identified as a requirement by either the landowner or during the risk assessment.

Environmental factors to H&S The principal contractor shall monitor dust and noise caused by mobile equipment, generators and other equipment during construction. Factors such as wind can often affect the intensity to which these impacts are experienced. To ensure that noise does not constitute a disturbance during construction activities. Dust suppression measures shall be in place to reduce the dust caused by the movement of heavy vehicles and other contractor activities in order not obscure visibility.

Signing off the contract No project shall be signed off before the client has assessed the activities completed in relation to health & safety outstanding issues.

Forums for Governance and Communication Governance and communication structures shall be established on site where project H&S matters shall be discussed. The agenda, minutes and attendance registers of H&S meetings shall be available. NOTE: These meetings do not replace or act as a substitute for the required statutory meetings. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: Construction of a concrete one million litre deluge water storage tank at Apollo Conveter Station_C.TXA0069_Rev 1 Construction of a concrete one million litre deluge Unique Identifier: 559-790983792 water storage tank at Apollo Conveter Station Revision: 1 Page: of 39 Statutory H&S Committees in terms of Section 19 and 20 and General Administrative Regulations 5 of the OHS Act and Eskom Holdings (NTCSA) requirements shall be established.

Construction Vehicles and Mobile Plant Construction vehicles and equipment shall comply with the relevant legal and other requirements like Construction Regulations 23, the National Road Traffic Act, the Mine Health and Safety Act, National Environmental Act and Eskom Holdings (NTCSA) Vehicle Safety Specification Procedure 240-62946386. The following requirements are applicable during operation of construction vehicles: A principal contractor shall ensure that construction vehicles and mobile plant are operated by persons with appropriate training, certified competent and in possession of proof of competency, and authorised in writing to operate those construction vehicles and mobile plant

Designated drivers shall be in possession of an appropriate valid driver’s licence for the class of vehicle operated. The driver’s license shall be kept by the person so authorised who shall produce such card on request.

All construction vehicle operators, flagman/banksman/signalman/pointsman shall wear visible PPE at identified high-risk construction sites and shall be visible to the operators during the day or night.

Heavy construction vehicle parking sites, driveways, or any site shall be designed in such a way that no reversing is required. Where reversing is unavoidable, it shall only be done in the presence of a flagman or a banksman.

The contractor shall develop a vehicle and pedestrian management plan.

Relevant traffic signs shall be displayed.

Reverse beepers shall be fitted on construction vehicles.

Drivers of construction vehicles and mobile plant shall have medical certificates of fitness to operate those construction vehicle and mobile plant, issued by an occupational health practitioner in the form of Annexure 3 of the Construction Regulations.

The speed limit within the bounds of the construction site shall be clearly stipulated and communicated to everyone and be part of the induction.

Drivers / operators shall not text or talk on cell phones or two-way radios while driving.

The Principal Contractor/ contractor shall ensure that employees do not: i). Ride on back of light delivery vehicles, cranes or other mobile plant equipment. ii). Leave vehicles unattended with the engine running. iii). When unattended, vehicles shall be locked, chock blocks fitted, and keys removed.

Vehicle shall be searched on the premises or when entering or leaving the premises.

The Principal Contractor/ contractor shall be responsible for the safety and security of his vehicles (including private vehicles) on the premises.

The Principal Contractor/ contractor shall maintain his vehicles in roadworthy condition with valid licenses. These vehicles shall be subject to inspection by the Client representative. Un- roadworthy vehicles shall not be allowed to site. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: Construction of a concrete one million litre deluge water storage tank at Apollo Conveter Station_C.TXA0069_Rev 1 Construction of a concrete one million litre deluge Unique Identifier: 559-790983792 water storage tank at Apollo Conveter Station Revision: 1 Page: of 39

completion certificates for the mentioned projects in 5

B-BBEE Details: Claim Form in

terms of PPPFA

2022 regulations.

1.1.15 # Specific Goals √

A tenderer’s

failure to submit

proof that it meets

the specific goals

will not result in

its

disqualification.

The tenderer will,

however, be

scored zero for

Specific Goals for

purposes of

PPPFA scoring

and ranking.

1.1.16 Compliance with N √

Employment

Equity Act

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

SOC Ltd, Reg No 2021/539129/30

of 69

File name: 559-235050781 E3574NTCSAMWP

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 559-235050781 Rev 4

Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

To the extent that

the tenderer falls

within the

definition of a

“designated

Employer” as

contemplated in

the Employment

Equity Act , the

tenderer is

required to

furnish the

Employer with

proof of

compliance with

the Employment

Equity Act,

including proof of

submission of the

Employment

Equity report to

the Department of

Labour. (South

African tenderers

only)

1.1.17 **SBD 4 – Annexure J Y √

Bidders

Disclosure

1.1.18 Additional Documents required in event of JV:-

1.1.18 Letter of intent to √

.1 form a

JV/consortium or

Valid joint venture

agreement

confirming the

rights and

obligations of

each of the joint

venture partners

and their profit-

sharing ratios.

1.1.18 Separate written √

.2 confirmation that

the joint venture

will operate as a

single business

e

No explicit evaluation criteria beyond eligibility/compliance stage. Tender Data may contain specific evaluation methodology. Local content preference may apply for designated sectors.