36-Month rate-based contract for ammonia refrigeration plant maintenance, servicing, and repairs – ward 32 bulk sale market (ethekwini)

The contract is for maintenance, servicing and repairs of an Ammonia Refrigeration Plant at the Bulk Sale Market, Ward 32, under a 36-month rate-based contract. The JBCC Principal Building Agreement (Edition 6.2 - May 2018) applies, with amendments as specified in the preliminaries.

Returnable documents: completed and signed JBCC Principal Building Agreement contract data, priced bill of quantities, and any other forms specified in the tender pack. Submission method and address not stated in the provided document.

Bids evaluated on price and B-BBEE status. Bidders must complete the tenderer's selections in the contract data and submit a priced bill of quantities. B-BBEE rating will be monitored throughout the contract; annual schedule of spend with subcontractor/supplier B-BBEE ratings required.

Contract governed by JBCC Principal Building Agreement (Edition 6.2 - May 2018) and JBCC General Preliminaries (May 2018), as amended in the preliminaries bill. Contractor to provide air-conditioned office accommodation, notice board, and site instruction book. Contractor to provide experienced Construction Manager and Site Agent. As-built drawings: three sets within 14 days after practical completion. Warranties for materials and workmanship required. Health and safety specification to be provided by employer; contractor to price for compliance.

Pricing: priced bill of quantities, VAT stated separately. Security: either 10% retention or JBCC Fixed Construction Guarantee (variable guarantee not allowed). No default or compensatory interest on late payments. Final account to be prepared within 180 calendar days. Off-site materials payment only with approved bank guarantee at principal agent's discretion.

B-BBEE: bidders evaluated on empowerment rating; annual schedule of spend with B-BBEE ratings of subcontractors and suppliers required. Health and safety: comply with Construction Regulations under OHSA 1993. No CIDB grade, CSD registration, or tax clearance stated in the provided document.

The contract covers maintenance, servicing and repairs of the Ammonia Refrigeration Plant at the Durban Bulk Market. The maintenance price schedule lists items with quantities and rates for ammonia plants, air handling units, water treatment, compressors, chillers, cooling towers, pumps, dryers, extractor fans, condensers, evaporators, pressure testing, valve stations, cold rooms, plant room cleaning and repainting, rust-proofing, SANS 10147 audit, annual condition assessment, and electrical panel maintenance.

Returnable documents: all mandatory National Treasury standard forms must be completed, signed and submitted with the bid, including SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content), SBD 7.1/7.2 (Contract Form), SBD 8 (Declaration of Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and an Authority to Sign / Board Resolution. The successful bidder must sign a letter of undertaking committing to comply with the Occupational Health and Safety Act 1993 and its Regulations. Submission method and address are not stated in the provided document.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS tax clearance (or tax pin). No specific B-BBEE level, CIDB grading, or turnover requirement is stated. The preference point system (80/20 or 90/10) and any minimum qualifying score are not stated in the provided document.

Scope: 36-month rate-based contract for maintenance, servicing and repairs of the Ammonia Refrigeration Plant at the Durban Bulk Market (Ward 32).

Maintenance items (with quantities):

• Two (2) Ammonia Plants (Cold storage No. 2 and Ripening plant): daily (752), weekly (155), monthly (36)
• Twenty-eight (28) Air Handling Units: bi-monthly (78)
• Water Treatment: Ripening Plant (36), Cold Storage plant (36), Sales hall and potatoes hall air-conditioning plant (12)
• Four (4) Compressors at Cold storage: major service annually (3), minor service biannually (4)
• Three (3) compressors at Ripening plant: major service annually (3), minor service biannually (4)
• Two (2) Water-cooled Chiller Units (Sales hall and potato hall): monthly (11), annually (1)
• Two (2) Cooling towers (Sales hall and potatoes hall): major service (1)
• Ten (10) Pumps and Motors (Sales hall and potatoes hall): minor service biannually (1), major service annually (1)
• Twelve (12) Industrial Air Curtains: minor service biannually (1), major service annually (1)
• Five (5) Extractor Fans: minor service biannually (4), major service annually (3)
• Six (6) Condensers (Ripening and Cold Storage): major service (3)
• Sixty-three (63) Evaporators: major service (3)
• Six (6) Pumps and Motors: minor service biannually (4), major service annually (3)
• Pressure testing on all pressure vessels, pressure regulating valves, pressure relief valves, valve stations and associated equipment in the Ripening plant and Cold store
• Forty (40) Valve stations: major service (3)
• Twenty-three (23) Cold Rooms in Sales Hall: quarterly service (9), major service (3)
• Clean two (2) plant rooms and the top cold room panels
• Repaint both plant rooms
• Rust-proof with minor welding/leak repairs to all associated piping in the Ripening Plant and Cold Store
• SANS 10147 Audit due in 2027
• Annual Conditional Assessment (3)
• Electrical Panels: major service bi-annually (6)

Pressure testing must be conducted on all pressure vessels, pressure regulating valves, pressure relief valves, valve stations and associated equipment in the Ripening plant and Cold store.

Maintenance includes major and minor services for valve stations (40), cold rooms (23), plant room cleaning and repainting, rust-proofing with minor welding/leak repairs to all associated piping, and a SANS 10147 Audit due in 2027.

Maintenance price schedule listing items (with quantities and rates) for ammonia plants, air handling units, water treatment, compressors, chillers, cooling towers, pumps, dryers, extractor fans, condensers, evaporators, pressure testing, valve stations, cold rooms, plant room cleaning and repainting, rust-proofing, SANS 10147 audit, annual condition assessment, and electrical panel maintenance. Includes labour rates (normal and overtime hours) and call-out charges.

Pricing: rate-based contract using the Schedule of Rates (BOQ).

Labour rates:

• Normal hours: 5 am to 5 pm Monday to Friday (technician and assistant work shifts: 5 am–2 pm and 8 am–5 pm)
• Overtime: 5 pm to 5 am, public holidays and weekends
• Call-out response time: within 1 hour

Call-outs:

• Contractor must be available for call-outs 7 days a week, 24 hours a day for the contract duration, at the rates in the BOQ.
• Rates include after-hours, Saturday, Sunday and public holiday work.
• Minimum call-out charge: two (2) hours per technician and per assistant for any call-out outside normal working hours, even if work takes less time.
• After-hours or Sunday rate applies to all hours worked, including the first hour. No reduced rate after the first hour.

Unscheduled work and warranty:

• Written approval (email) from the Client's Representative required before any unscheduled work exceeding R10,000 (excluding VAT). Work without approval is at the contractor's own risk and cost.
• In an emergency posing immediate danger to life or property, contractor may proceed but must notify the Client within 2 hours.
• Dayworks materials: cost based on proven net costs excluding VAT, substantiated with (as far as possible) a minimum of three suppliers' quotes and invoice(s).
• Add 10% profit on proven cost of materials (net cost excluding VAT of parts delivered to site).
• Unscheduled repair work carries a 90-day warranty against defective materials or workmanship. If the same fault recurs within 90 days, contractor must rectify at no cost to the Client, including after-hours attendance if required. Parts replaced under warranty supplied at no cost, no profit margin applies.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS tax clearance (or tax pin).

Mandatory National Treasury standard forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 6.2 (Declaration for Local Production and Content).
• SBD 7.1/7.2 (Contract Form): for purchase of goods or rendering of services.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and no price disclosure.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Occupational Health and Safety: the successful contractor must sign a letter of undertaking to comply with the Occupational Health and Safety Act 1993 and its Regulations.

Technicians working at Durban Bulk Market must wear uniform and be properly identified.

Technicians must report to Control Office upon arrival, wear uniform and proper identification, and comply with the Occupational Health and Safety Act 1993 (as per letter of undertaking by the successful contractor).

Call-out conditions: contractor to be available 24/7 for the contract duration, the contract duration is the duration of the contract, minimum call-out charge of two (2) hours per technician and assistant, and after-hours rates apply to all hours.

Warranty and unscheduled items: written approval required for unscheduled work exceeding R10,000, emergency notification within 2 hours, dayworks materials cost substantiated with quotes/invoices, 10% profit on materials, 90-day warranty on unscheduled repairs.

The contract is for the maintenance, servicing and repairs of an ammonia refrigeration plant at the Bulk Sale Market in Ward 32, eThekwini Municipality. The contract runs for 36 months. Contract number: 1B - 34283. Internal reference: 37.2 AGM/067/07/2026. Revision 01, dated 15 July 2026.

Compiled by (Safety officer): Siya Nkosi

Reviewed by (Manager: Safety & Risk): Arty Zondi

The contractor must sign the Section 37.2 agreement with eThekwini Municipality. Must be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner. Must comply with all eThekwini Municipality site rules and safety, health, and environmental requirements. Must provide valid medical certificates of fitness for all employees. Must appoint a full-time safety officer for the project.

Contract number: 1B - 34283

Project: Ammonia Refrigeration Plant maintenance, servicing and repairs

Duration: 36 months

Location: Ward 32, Bulk Sale Market, eThekwini Municipality

Internal reference: 37.2 AGM/067/07/2026

Revision: 01

Date: 15 July 2026

Must be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner.

Must comply with SANS 10147 when servicing the ammonia plant.

Must provide valid medical certificates of fitness for all employees.

Must appoint a full-time safety officer for the project.

The contractor must sign the Section 37.2 agreement with eThekwini Municipality, acknowledging responsibility under the Occupational Health and Safety Act. The contractor must:

• Compile a health and safety file approved by the Occupational Health and Safety Unit.
• Develop activity risk assessments and written safe working procedures, and train all employees on them.
• Ensure drivers obey traffic signs and speed limits within eThekwini Municipality premises.
• Ensure vehicles are in good working condition and used as designed.
• Ensure all employees have valid medical certificates of fitness.
• Ensure all employees wear appropriate Personal Protective Equipment.
• Provide a fully equipped first aid box with a trained employee to administer first aid.
• Maintain high housekeeping standards on site, including safe storage and stacking.
• Be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner.
• Comply with SANS 10147 when servicing the ammonia plant.
• Display appropriate safety symbolic signs when working.
• Provide and develop an effective fall protection plan and fall rescue plan when working at heights.
• Be familiar with the Markets Emergency Evacuation Plan and appoint an emergency team.
• Be familiar with lock-out and permit-to-work systems.
• Hire a full-time safety officer to oversee the project.
• Ensure all employees receive a health and safety induction before commencing work.

The contract covers maintenance, servicing and repairs of the ammonia refrigeration plant at the Bulk Sale Market, Ward 32, over a 36-month period. The work is priced on a rate-based schedule of rates across 12 bills covering labour, pumps, motors, compressors, evaporative condensers, air handling units, cold rooms, refrigerants, filters, valves and piping, V-belts, and electrical control boxes.

Returnable documents:

• Completed and signed schedule of rates (all 12 bills) as provided.
• Standard National Treasury forms (SBD/MBD) as applicable: declaration of interest, preference points claim, declaration of local production and content, certificate of independent bid determination, and authority to sign.
• Proof of CSD registration and valid SARS tax clearance.

Submission method and address: not stated in the document.

Closing time: 11:00 on 16 October 2026.

Evaluation will be based on the completed schedule of rates. Preference points will be allocated according to the PPPFA (80/20 or 90/10 system, as applicable). B-BBEE status level will be used for preference points evaluation. No minimum qualifying score is stated.

Scope: 36-month rate-based contract for maintenance, servicing and repairs of the Ammonia Refrigeration Plant at the Bulk Sale Market, Ward 32.

The schedule of rates comprises 12 bills:

• Bill 1: Labour rates (normal hours, after hours, Sundays)
• Bill 2: Pumps (chilled water pumps, ammonia oil/liquid pumps, compressor oil pumps)
• Bill 3: Motors (various AC fan motors, evaporative condenser fan motors, compressor motors)
• Bill 4: Compressor repair and overhaul (screw and reciprocating compressors)
• Bill 5: Evaporative condensers (ripening plant and cold storage)
• Bill 6: Air handling units (84 kW and 150 kW)
• Bill 7: Cold rooms (sales floor and cold storage doors)
• Bill 8: Refrigerants (R22, R404a, R507a, Ammonia NH3) and compressor oil
• Bill 9: Filters (primary filters for 28 AHUs)
• Bill 10: Valves and piping (ammonia valve station, solenoid valves, pressure relief valves)
• Bill 11: V-belts (SPB 350, SPB 3800)
• Bill 12: Electrical control box (contactors, soft starters, isolators, overloads, panel replacements)

Labour rates must be priced in accordance with the latest Main Collective Agreement of the Metal and Engineering Industries Bargaining Council (MEIBC), including all statutory wages, allowances, overtime premiums, leave pay, provident fund contributions, travelling costs, overheads and profit.

Pricing format: schedule of rates (bills of quantities) with rates and amounts. Total excluding VAT, 15% VAT, and total including VAT must be provided. No bid security, guarantees, or payment terms are stated.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS tax clearance. B-BBEE status level will be used for preference points evaluation. No CIDB grading or other specific compliance requirements are stated.

Compulsory Clarification Meeting: 21 September 2026 at 10:00

• Venue: 81 Flower Road, Clairwood, Durban, 4052
• Attendance is compulsory.

Clarification responses uploaded: 9 October 2026

• Consolidated questions and answers will be published on the eThekwini website.

Closing date and time: 16 October 2026 at 11:00

Enquiries (Employer's Agent's Representative):

• Name: Thandokuhle Nkonyeni
• Telephone: 031 311 7327
• Email: [email protected]

JDE System queries:

• Name: Lindo Dlamini
• Telephone: 031 322 7133 or 031 322 7153
• Email: [email protected]

Technical JDE queries:

• Name: Jabulani Chauke
• Telephone: 031 322 9535
• Email: [email protected]

Submission address:

The Tender Box, foyer of the Municipal Building, 166 KE Masinga Road, Durban

Submission method: hard copy and electronic via eThekwini JDE System (ESP Module).

• Hard copy: deliver to the Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban.
• Electronic: upload completed and signed tender documentation on the JDE System.
• The hard copy is the ruling version; a tender is only valid if the hard copy is submitted.
• Tenders submitted by any other means will be deemed invalid.
• Closing time: 16 October 2026 at 11:00.

Returnable documents (complete, sign, and submit):

• SBD/MBD forms as listed in Part T2 (e.g., MBD 5 for contracts awarded in past 5 years, Declaration of Municipal Fees, Compulsory Enterprise Questionnaire, Joint Venture Agreements if applicable).
• All returnable schedules, forms, and certificates must be completed in full and signed.

Disqualification risks:

• Late submissions (proof of posting not accepted as proof of delivery).
• Incomplete or unsigned returnable documents.
• Failure to submit the hard copy, even if electronic submission is made.

Evaluation system: 90/10 Price Preference Point System per eThekwini SCM Policy Section 52.

• 90 points for price, 10 points for B-BBEE status level.
• Minimum qualifying score: not stated.

Eligibility requirements:

• CIDB contractor grading designation of 7 ME or higher.
• Registration on the eThekwini Municipality Supplier Portal and the National Treasury Central Supplier Database (CSD).
• Valid Tax Compliance Status PIN, CIDB registration, and B-BBEE level at closing and before award.
• No undisputed arrears for municipal services; if in arrears, a formal offset agreement must be in place at closing.
• Joint venture parties must each submit separate Tax Compliance Status PINs and complete the Joint Venture Agreements form.
• Tenderers must not be under any restriction to do business with the employer.

Evaluation stages: responsiveness check, then price and preference points.

Scope: 36-month rate-based contract for maintenance, servicing, and repair of ammonia refrigeration plants at the City's bulk fresh produce markets (Ward 32, Bulk Sale Market).

• Work involves critical, life-threatening ammonia plants.
• Contract is rate-based; pricing via Bill of Quantities.
• Detailed scope and specifications in Part C3 of the tender document.

Pricing format: rate-based contract, priced via Bill of Quantities.

• Prices to be fixed for the contract duration, subject to contract conditions.
• VAT to be shown separately.
• Audited financial statements required if tender value exceeds R10 million (incl. VAT) – see MBD 5.
• No bid security, bond, or guarantee amounts stated in the provided text.

CIDB: Grade 7 ME or higher (estimated).

• Registration on eThekwini Supplier Portal and National Treasury CSD.
• Valid Tax Compliance Status PIN (verified via CSD).
• Valid B-BBEE certificate or affidavit (level determines preference points).
• No undisputed municipal rates and taxes arrears.
• Joint venture parties must each submit separate Tax Compliance PINs.
• Tender validity: 12 months after expiry of original validity period.
• B.U.I.L.D. Programme standards: Not applicable.
• Targeted Development Programme (TDP): Not applicable.