Supply and delivery of SANS 4001 bt3:2014 compliant precast concrete products – ethekwini municipality (36-Month contract)

No clarification meeting. Email queries by 02 October 2026; consolidated Q&A posted by 09 October 2026.

General/Contractual queries:

• Contact: Siphoo Mdlalose
• Email: [email protected]
• Telephone: 031-3117757

Technical queries:

• Contact: Nothando Khuluse
• Email: [email protected]
• Telephone: 031 311 7608

ESP (electronic submission) queries:

• Contact: Lindo Dlamini
• Email: [email protected]
• Telephone: 031-3227133 / 031-3227153

ESP technical queries:

• Contact: Kgopotso Maja
• Email: [email protected]
• Telephone: 031 322 3808

Submission address:

Tender Box, ground floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban

Submission method: sealed hard copy placed in the Tender Box at the ground floor foyer of the Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban, plus an identical electronic copy via the eThekwini JDE System (ESP Module). The hard copy is the ruling version; the tender is only valid if the hard copy is submitted. Facsimile, email or posted tenders are not accepted.

Returnable forms (all must be completed, signed and submitted):

• Authority of Signatory: authorises the named signatory to bind the bidder.
• Tax Compliance Status PIN or Tax Clearance Certificate: valid at closing time.
• Declaration of Municipal Fees: declares municipal fees are paid or debt agreements concluded; include account numbers.
• Declaration with respect to the Occupational Health and Safety Act: accepts the OHS Act obligations.
• MBD 4 (Declaration of Interest): discloses any relationship with municipal officials.
• MBD 5 (Declaration for Procurement Above R10 Million): required if procurement exceeds R10 million.
• MBD 6.1 (Preference Points Claim): claims preference points; failure to submit means no preference points.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive tendering.
• Annexure A: Name of Manufacturer and SABS Mark Certificate for SANS 4001 BT3:2014.

Disqualification risks:

• Late submissions (after closing time) are not considered.
• Tenders not on official documentation, unsigned, or with material deviations are rejected.
• Alterations must be in black non-erasable ink and signed; correction fluid is not permitted.
• If the electronic copy is not identical to the hard copy, the tender is invalid.
• Bidders must be registered on the CSD at closing time; otherwise ineligible.

Evaluation is in two stages: first, technical compliance with the specification (SANS 4001 BT3:2014), then price and preference points.

Technical compliance:

• Products must comply with SANS 4001 BT3:2014; submit a valid SABS permit, or a valid agreement with the manufacturer/agent/distributor confirming supply.
• Material Safety Data Sheets must be submitted.

Price and preference:

• 80/20 preference point system applies (price max 80 points, preference max 20 points).
• Price points calculated per PPPFA Regulation 5.1.
• Preference points from MBD 6.1, based on two specific goals, each with 50% weighting:
• Ownership Goal (Black ownership): 0% = 0, >0% and <51% = 4, >51% and <100% = 7, 100% = 10.
• RDP Goal (South African owned enterprises, based on address): Not in SA = 0, SA = 4, KZN = 7, eThekwini = 10.
• Proof for ownership: CIPC registration, CSD report, B-BBEE certificate, consolidated B-BBEE certificate, or consortium/JV/trust agreement.
• Proof for RDP: CSD report, utility bill, lease agreement, or proof of address signed by Ward Councillor.

No minimum functionality score is stated.

Supply and delivery of Anionic Bitumen Road Emulsion for a period of 36 months.

Product must comply with SANS 4001 BT3:2014; submit valid SABS permit or manufacturer/agent agreement.

Delivery zones for 200 litre drum orders:

• Zone 1 Central: Merebank, Chatsworth, Bluff, Jacobs, Umbilo, Montclair, Umhlatuzana, Central Durban, Durban North, La Lucia
• Zone 2 Northern: Umhlanga and surrounds, Tongaat, Veulam, La Mercy
• Zone 3 Southern: Isipingo, Kingsburgh, Umbogintwini, Amanzimtoti, Folweni, Makhabeni, Umbumbulu, Lovu
• Zone 4 Far Southern: Umkomaas
• Zone 5 Western: Pinetown, Queensburgh, Shallcross, New Germany, Westville, Reservoir Hills, Kwa Dabeka, Mariannhill, Kwa Ndengezi, Cowies Hill, Clermont, Westmead, Northdene, Nirvana Hills, Klaarwater, Dassenhoek, Wendolins, Welbedacht, Savanna Park
• Zone 6 Outer Western: Kloof, Gillits, Hillcrest, Wyebank, Cato Ridge, Hammarsdale, Mpumalanga, Waterfall, Molweni

Bulk orders are directly loaded into eThekwini Municipal vehicles (tankers).

Supplier must provide equipment/staff to offload delivery trucks at delivery points.

Bidders must state delivery period after receipt of order.

Product must comply with SANS 4001 BT3:2014; submit valid SABS permit or manufacturer/agent agreement.

Material Safety Data Sheets must be submitted with the tender.

Bidders may be required to state where samples can be inspected or to submit samples before closing.

Pricing must follow the Official Tender Form; deviations preclude the bid.

Unit prices are firm for the contract duration, subject to price adjustment for product and transport cost variation per SCC 17.2.

Prices exclusive and inclusive of VAT must be stated separately.

Estimated quantities are in Section 8 (Bill of Quantities / Schedule of Rates); actual quantities may vary.

Pricing:

• Prices in South African Rand, net of brokerage or discount.
• Quote one unit price per item, firm for the contract period, subject to price adjustment per SCC 17.2 for product and transport cost variation.
• State prices exclusive and inclusive of VAT separately.
• Pricing structure must follow the Official Tender Form; deviations preclude the bid.

Payment:

• Payment only to the Supplier; factoring arrangements not accepted.

Financial standing:

• The Head: SCM may require evidence of adequate financial standing.

Objection fee (not a bid requirement but relevant):

• Non-refundable administration fee of R6,131.00 (incl. VAT) for lodging an objection against award decisions.

CSD registration:

• Must be registered on the National Treasury Central Supplier Database (CSD) at closing time; provide MAAA number. Applies individually to each JV partner.

Tax compliance:

• Valid SARS Tax Compliance Status PIN or Tax Clearance Certificate, valid at closing time.

Municipal fees:

• Must sign Declaration of Municipal Fees; municipal fees paid or acknowledgement of debt concluded.

State service:

• No tender considered from persons in the service of the state (Regulation 44 of Local Government: Municipal Supply Chain Management Regulations).

B-bbee:

• Preference points claimed via MBD 6.1; proof as per evaluation criteria.

Health and safety:

• Declaration accepting Occupational Health and Safety Act obligations.

Joint Ventures:

• Must include acceptable Joint Venture Agreement and B-BBEE certificate for the JV.

Bidders must sign a declaration accepting the Occupational Health and Safety Act and relevant regulations.

Supplier must provide equipment/staff to offload delivery trucks safely at delivery points.

Tender validity: 120 days from opening, plus a further 12 months unless the bidder advises otherwise in writing. The Municipality may request confirmation of validity during the 12-month period.

Contract: Successful bidder must sign a written Contract Form (MBD 7).

No minimum quantity per order; the Municipality may order any quantity up to the stipulated specification.

The Municipality may accept more than one tender for part or whole of the contract.

Payment only to the Supplier; factoring not accepted.

Appeals: Objections to award decisions must be lodged within 14 days, with a non-refundable fee of R6,131.00 (incl. VAT) paid to EThekwini Municipality, FNB account 631 6574 6331, reference contract number.

Tender validity: 120 days plus 12 months.

Delivery zones as per technical specifications.

Objection fee: R6,131.00 (incl. VAT) for lodging objections.

CSD registration required at closing; provide MAAA number.

Registration on eThekwini vendor database and ESP is required for electronic submission.

80/20 preference point system. Price max 80 points; preference max 20 points. Specific goals and points as per evaluation criteria.